Equipment rental software takes a reservation, checks that the gear is free on the dates asked, sends it out, brings it back and bills the customer.
This guide ranks eleven products on first-ninety-day setup, the bill once seats, locations and add-ons are counted, data exit, vendor independence and which kind of rental business each suits.
Vendors can pay for more visibility on this website, for example a higher place in a ranking or more room on a page. Commercial relationships can also affect which products we feature and how prominently. Every vendor link is marked the same, whatever the arrangement behind it. How that works.
In short
What equipment rental software does
Equipment rental software tracks which items are free on which dates, produces quotes, contracts and invoices for rentals, and records pick-ups, returns and maintenance for tools, machines and event gear.
The ranking follows five checks. Setup effort comes first, then real cost, then the route for getting data out, then lock-in, then the intended buyer. One rule sits on top of those tests: places 1 to 3 go to challengers, vendors outside the best-known brands in a category, wherever the category has them; the established names follow from place 4 in their ranked order. We explain on how we work why the tests are these five and why no product receives a score.
London-built hire software with a one-user starter plan and per-seat pricing
Ranked #1 of 11 in Best Equipment Rental Software in 2026.
Free tierPublished pricingEurope
The pricing page shows three tiers. Starter is free for one user. Professional starts with a seat price for user one, then discounts each further seat; billing is in GBP and the dollar figure is only an approximation.
Hosting, updates and backups on Amazon AWS are included in the seat price, and the FAQ says no storage fee grows with inventory. Customers import inventory, clients and suppliers through CSV templates. Enterprise is priced on application.
What stands out
Starter plan
Per user pricing
No setup fee
Where it costs you
Starter is capped at one user and basic stock control, so any team of two or more pays from day one.
Sandbox accounts, migration support and CDC data replication are listed only on the quoted Enterprise tier.
Right for
Small and mid-sized hire shops wanting a low entry price and seat-based billing
Wrong for
Large groups needing replicated data or sandbox testing without a quote
United KingdomFree plan for one user; Professional per user per month, prices published; Enterprise quoted on request
Self-serve rental platform with a website builder and monthly plans
Ranked #2 of 11 in Best Equipment Rental Software in 2026.
Published pricingEurope
Booqable lists three plans with monthly and yearly prices, and a 14-day trial. Inventory features include unique item tracking, buffer time between rentals, downtime scheduling and temporary stock for sub-rentals.
Security deposits can be set per order or per product. The multi-location option costs extra per location, and barcode scanning is an add-on charged per user. The page says over 8,500 rental businesses use it, and the company describes itself as remote-first.
What stands out
Three plans
Website builder
Barcode add-on
Where it costs you
Barcode scanning is a paid add-on per user, and extra locations are billed per location per month.
Advanced pricing rules and advanced coupon rules are not in the lowest plan, which matters for seasonal or weekend rates.
Right for
Owner-run shops that want an online booking site live within days
Wrong for
Yards that need work orders, telematics or deep maintenance tracking
NetherlandsPublished monthly prices across three plans, 20% off yearly billing; 14-day trial only
Utrecht-built planning platform for event and AV rental with crew scheduling
Ranked #3 of 11 in Best Equipment Rental Software in 2026.
Published pricingEurope
Rentman sells a base platform subscription and then charges per Power User for each product you add. Inventory comes in Standard and Pro levels, Crew in Essential, Standard and Pro, and Enterprise crew options are by invitation.
Add-ons cover quoting and invoicing, prices and discounts, e-signature approvals, online payments and history logs. A trial is offered without a credit card, and yearly billing saves eight percent.
What stands out
Event and AV
Modular pricing
Crew planning
Where it costs you
Quoting and Invoicing, History Logs and similar features are paid add-ons, so the headline module price understates the bill.
Peppol e-invoicing runs through a paid Billit integration, listed for Belgium, Luxembourg and the Netherlands only.
Right for
Event and AV suppliers scheduling equipment and freelancers together
Wrong for
Construction yards that need work orders and telematics
NetherlandsPlatform fee plus per Power User module prices, published; trial without a card
Orem-based rental software for production companies, unlimited users included
Ranked #4 of 11 in Best Equipment Rental Software in 2026.
Published pricingNorth America
Flex states plans from a monthly floor, unlimited users, a 30-day trial with every feature, and one complimentary inventory import.
Add-ons are listed with prices: extra locations stepping down after the third, RFID, StaffingPlus for crewing, a beta test site, QuickBooks integration through the Intuit Web Connector and extra corporate identities. Support is described as free. The legal notice gives Orem, Utah as the processing address.
What stands out
Unlimited users
Event production
RFID add-on
Where it costs you
Each added location, RFID scanning, QuickBooks sync and a beta test site are separate monthly add-ons.
The price floor is stated for one plan, so smaller shops with a handful of items face the same entry cost.
Right for
Production and staging companies with many staff and several warehouses
Wrong for
Solo renters wanting a low entry price or a free tier
United StatesPublished flat monthly price with unlimited users, add-ons per location; 30-day trial
Rental software for construction and heavy equipment with work orders
Ranked #5 of 11 in Best Equipment Rental Software in 2026.
Published pricingNorth America
EZRentOut lists Growth and Premium with annual billing and an Enterprise tier on contact. All include unlimited inventory and orders. Growth has the booking calendar, mobile app, payment integrations and a rental webstore.
Premium adds QuickBooks, sub-renting, work orders, long-term rentals with cycle billing and customer-level pricing. Enterprise adds multiple sites, GPS and telematics from Samsara, Hapn, John Deere and Trackunit, item audit and custom roles.
What stands out
Heavy equipment
Work orders
GPS integrations
Where it costs you
QuickBooks integration, sub-renting and work orders need Premium, and GPS and telematics links need the quoted Enterprise tier.
Both published plans are billed annually, so a monthly exit is not on the pricing page.
Right for
Construction and equipment yards that want service workshop and work orders built in
Wrong for
Event suppliers who plan crew and gear together
United StatesPublished monthly prices for Growth and Premium, billed annually; Enterprise quoted; trial offered
Small-business rental platform with booking site, POS and a 14-day trial
Ranked #6 of 11 in Best Equipment Rental Software in 2026.
Published pricingNorth America
RentMy publishes Nano and Growth prices, with Enterprise sold through sales. Both published plans include a booking website, order management portal and online payments.
Growth adds unlimited user accounts, delivery, packages, waiver signatures, customer alerts, point of sale, roles and asset utilisation tracking. The trial runs fourteen days with full Growth features. Enterprise adds memberships, a customer portal and shipping APIs, with more features at extra cost.
What stands out
Nano plan
Product caps
Point of sale
Where it costs you
Nano allows twenty products and three users, and connecting your own payment processor costs extra.
Delivery, a custom domain and similar extras are separately priced on Nano, and no maintenance or work order module is listed.
Right for
Side businesses and small shops renting tools, party gear or bikes online
Wrong for
Fleets needing maintenance tracking, telematics or multi-yard control
United StatesPublished flat monthly plans, Nano and Growth, Enterprise quoted; 14-day trial
Yard rental software priced per location, with every user included
Ranked #7 of 11 in Best Equipment Rental Software in 2026.
Published pricingNorth America
The Quipli pricing page lists Core and Plus as annual per-location prices with unlimited users. Support is available seven days a week and onboarding goes through a portal that takes your inventory upload.
Core includes the online storefront, customer portal, booking, point of sale, service and repair, dispatch, invoicing, GPS tracking and licence scanning. Plus adds AI agents, a rental CRM and on-site training. The company reports an Inc. 5000 rank for 2026.
What stands out
Per location
Unlimited users
QuickBooks sync
Where it costs you
Pricing is per location per year, so each additional yard repeats the full annual charge.
Historical data migration from supported ERPs is a Plus feature, not listed under Core.
Right for
Independent tool and equipment yards wanting one flat price for all staff
Wrong for
Event renters and chains with many small outlets
United StatesPublished annual price per location for two plans; users unlimited; demo
Cloud rental system for AV and entertainment, billed per user
Ranked #8 of 11 in Best Equipment Rental Software in 2026.
Published pricingEurope
The Current RMS pricing page shows one package priced per user per month in several currencies, with the first user costing more than later users.
A 30-day trial needs no card, a Black Friday offer extends the trial to sixty days, and the FAQ says no service agreement or support charge applies. The terms give inspHire Limited's registered address in Hungerford, England; the contact page also lists a Nottingham office and a Houston office.
What stands out
Per user pricing
AV and entertainment
Kerridge-owned
Where it costs you
Billing is per user per month, so a large warehouse team on named seats costs more than under a per-location model.
The company states it belongs to Kerridge Commercial Systems, which weighs on the independence test.
Right for
AV, staging and entertainment hire firms with a small office team
Wrong for
Buyers who want to avoid a vendor owned by a larger group
United KingdomPublished monthly price per user, lower for added users; 30-day trial without a card
Event rental quoting, dispatch and payments for party and tent companies
Ranked #9 of 11 in Best Equipment Rental Software in 2026.
Published pricingNorth America
Goodshuffle Pro lists Lite and Standard with monthly and yearly pricing and unlimited projects, quotes and inventory items. Lite has one account owner and a 7-day trial. Standard adds a limited user, pull sheets and AI auto-route dispatch.
Full users, limited users, advanced inventory, barcoding and website integration are priced as add-ons. The headquarters address is in Washington, DC, and the site says the company was founded in 2013.
What stands out
Event rentals
Per user add-ons
Route dispatch
Where it costs you
Extra full users, limited users, the website integration and QuickBooks Online each carry their own monthly charge.
Several listed features, including client portal and staff scheduling, are marked coming soon or beta.
Right for
Party, tent and decor suppliers who quote and deliver event orders
Wrong for
Construction yards that need meters, work orders or telematics
United StatesPublished monthly Lite and Standard plans plus per-user add-ons; trial on Lite
Texas rental suite for heavy equipment, with cloud and self-hosted editions
Ranked #10 of 11 in Best Equipment Rental Software in 2026.
Self-hostablePricing on requestNorth America
The pricing page promises tailored pricing, two users included, volume discounts and unlimited locations, but shows no figures. A form asks for the rental business type and how many locations you run.
Elite is described as available in cloud-hosted and self-hosted forms; Essentials as cloud-native. The About page says former NASA software engineers began in Grand Prairie, Texas in 1982, with global headquarters in Fort Worth since 2019.
What stands out
Heavy equipment
Cloud or self-hosted
Quoted pricing
Where it costs you
Prices are shown only after a form and a sales contact, so a real total cannot be compared in advance.
Elite and Essentials are separate products, so moving between them is a migration, not a plan change.
Right for
Established equipment dealers wanting an option to host the system themselves
Wrong for
Small shops that need published prices and a quick self-serve start
United StatesQuoted per organisation by rental type and location count; demo offered
Wynne Systems enterprise rental and fleet system with ERP integrations
Ranked #11 of 11 in Best Equipment Rental Software in 2026.
Pricing on requestNorth America
RentalResult sits within Wynne Systems' site, which lists equipment rental management, maintenance, tracking, a job site portal, re-rentals, logistics and mobile apps. Its integrations menu names CMiC, eCMS, JD Edwards, Sage, Salesforce, SAP, Oracle, Vista and Viewpoint.
The pricing FAQ states each quote is designed from the number of assets, users, locations, modules and custom integrations. The corporate headquarters is listed at Main Street in Irvine, California.
What stands out
Enterprise fleets
ERP integrations
Quoted pricing
Where it costs you
No prices are published; each quote is custom-built, and the FAQ lists five inputs.
The product page targets regional contractors to global enterprises, which leaves small independents poorly served.
Right for
Large contractors and medical-equipment fleets that need ERP links
Wrong for
Small independent yards wanting a self-serve start
United StatesQuoted per organisation from assets, users, locations and modules; demo offered
Equipment rental software tracks which items are free on which dates, produces quotes, contracts and invoices for rentals, and records pick-ups, returns and maintenance for tools, machines and event gear. Feature lists look alike, so we would settle these points one at a time instead.
01
Check who publishes a price
The split is 9 published against 2 quoted. If you want to compare numbers first, start with HireHop, Booqable, Rentman, Flex Rental Solutions, EZRentOut, RentMy, Quipli, Current RMS, Goodshuffle Pro.
02
Weigh the vendor's home jurisdiction
2 regions are represented (North America 7, Europe 4). A vendor outside your own legal area is not a problem as such, but it changes who can compel it to hand over data.
Equipment rental software: what you are billed for
Rental products charge for different things, and the unit decides the bill. HireHop, Current RMS and Goodshuffle Pro charge per user, and Rentman bills each module by Power User. Quipli sells a yearly fee for each location, with staff numbers unlimited. Flex Rental Solutions lists a base price with no seat charges and bills added locations on top.
EZRentOut and RentMy sell flat tiers, and Point of Rental and RentalResult quote only after contact. A ten-person office with one yard fares well under flat or per-location pricing, while a one-person shop can start on HireHop's free single-user plan. Count office users, warehouse staff and yards before comparing, and ask whether read-only or limited seats cost less: Goodshuffle Pro prices limited users below full users.
Write down seats, yards and warehouse staff before opening any price page
Ask which features sit behind the second tier
Convert annual per-location prices to a monthly figure
Availability, sub-renting and downtime rules
A rental system earns its fee at the moment it refuses a double booking. Booqable offers downtime scheduling for repairs, buffer periods and temporary sub-rental stock. EZRentOut puts sub-renting in Premium, not Growth. Goodshuffle Pro offers pools of interchangeable items and automatic set-asides as an advanced inventory add-on, and Rentman schedules gear against project time.
Ask each vendor what happens when you accept an order beyond stock. Booqable lists allowing shortages as a setting, so ask whether a vendor blocks or permits overbooking. Test one tricky order, such as a three-day booking spanning a service interval, during the trial, and watch whether the calendar, the pull sheet and the invoice all agree afterwards. Disagreement between those three screens is the earliest sign of trouble.
Create an order that overlaps a service period
Check whether overbooking can be allowed or blocked
See whether sub-rented stock changes availability automatically
Event gear or yard machinery: pick the right origin
Origin shapes the product. Rentman, Flex Rental Solutions, Current RMS and Goodshuffle Pro grew from event, production and AV work, so crew planning, pull sheets and quoting are central. EZRentOut, Quipli, Point of Rental and RentalResult grew from yard and fleet work, with work orders, dispatch, telematics or ERP links. RentMy and Booqable serve smaller shops that take bookings online.
A concert supplier gains little from GPS connectors, and a construction yard gains little from call sheets. Match the first screen you see in the demo to the job your staff do each morning. Point of Rental and RentalResult also serve dealerships and medical fleets, which widens their scope but not necessarily your fit. Ask for a reference customer whose fleet looks like yours.
Ask for a demo using your own category of equipment
Check whether crew scheduling or work orders are included
Confirm the vendor already serves customers like yours
Barcodes, payments and accounting add-ons
Add-ons turn a cheap plan into an expensive one. Booqable charges for barcode scanning per user, and Flex Rental Solutions charges separately for RFID and for the QuickBooks link. Goodshuffle Pro prices website integration and QuickBooks Online as monthly extras, and Rentman sells quoting, invoicing and payments as add-ons. RentMy settles card payments through Fortis Payments by default. Quipli lists QuickBooks sync and payments inside Core.
List the scanners, card readers and accounting link you need, then add each one to the vendor's base price. Quipli bundles QuickBooks sync, Stripe and GPS tracking into Core, which makes its yearly fee easier to forecast than a cheap plan with five extras. Goodshuffle Pro also sells card readers as a one-off purchase. Compare totals only after every extra you would use is on the same line.
List the add-ons your counter and warehouse actually need
Ask which payment processor is required
Check whether the accounting link is included or extra
What goes wrong most often when buying equipment rental software
Comparing Rentman's module price with Quipli's per-location price without adding add-ons and counting users.
Choosing a booking-site tool such as Booqable or RentMy for a yard that needs work orders, then adding a second system.
Assuming a quoted price from Point of Rental or RentalResult will match a published plan once seats and locations are added.
Skipping the sub-rental test, so the first double booking appears with a real customer and not in the trial.
07
Frequently asked questions
7 answers
What is the best equipment rental software in 2026?
Our ranking of 11 puts HireHop first. HireHop Software Ltd, registered in England and Wales, bills Professional by the seat: one price for the first user and a lower one for each added user, in pounds.
Starter costs nothing but covers one user, quotes, bookings and basic stock control. Multi-depot setup and reports begin at Professional, while sandbox accounts and data replication are Enterprise extras. The site names no mandatory onboarding fee, so a small yard can start cheaply.
Which equipment rental tools publish their pricing?
Published pricing exists for 9 products on this page:
HireHop: Free plan for one user; Professional per user per month, prices published; Enterprise quoted on request.
Booqable: Published monthly prices across three plans, 20% off yearly billing; 14-day trial only.
Rentman: Platform fee plus per Power User module prices, published; trial without a card.
Flex Rental Solutions: Published flat monthly price with unlimited users, add-ons per location; 30-day trial.
EZRentOut: Published monthly prices for Growth and Premium, billed annually; Enterprise quoted; trial offered.
RentMy: Published flat monthly plans, Nano and Growth, Enterprise quoted; 14-day trial.
Quipli: Published annual price per location for two plans; users unlimited; demo.
Current RMS: Published monthly price per user, lower for added users; 30-day trial without a card.
Goodshuffle Pro: Published monthly Lite and Standard plans plus per-user add-ons; trial on Lite.
2 vendors do not print a price.
Is there a free equipment rental tool?
HireHop come with a no-cost entry point, a free plan or a self-hosted edition.
Where are these equipment rental software vendors established?
The headquarters are spread over 3 countries and 2 regions, North America 7, Europe 4:
HireHop: United Kingdom.
Booqable: Netherlands.
Rentman: Netherlands.
Flex Rental Solutions: United States.
EZRentOut: United States.
RentMy: United States.
Quipli: United States.
Current RMS: United Kingdom.
Goodshuffle Pro: United States.
Point of Rental: United States.
RentalResult: United States.
Which equipment rental tools can you host yourself?
Point of Rental. 10 products offer no self-hosted option.
What should you use instead of HireHop?
The next in line are Booqable, aimed at Owner-run shops that want an online booking site live within days, and Rentman, aimed at Event and AV suppliers scheduling equipment and freelancers together.
Who should not buy HireHop?
Large groups needing replicated data or sandbox testing without a quote. Starter is capped at one user and basic stock control, so any team of two or more pays from day one..
If your equipment rental software product belongs among these 11, tell us what it does and who it is for. Inclusion is an editorial call; what a listing is and is not is set out under software advice.
