Asset tracking software keeps a register of physical equipment, tools and containers, each with a tag or tracker, a location, a custodian and a history.
Vendors price by asset count, by user, by module or by quote, and tags and readers are often extra. This guide ranks twelve products on first ninety days, real price, exit terms and independence.
Some vendors pay for visibility. That never touches an entry, the critical parts included, and following a link to a vendor brings us no income. How that works.
In short
What asset tracking software does
Asset tracking software records where physical equipment, tools and containers are, who holds them and what happened to them, using barcodes, QR tags, RFID or GPS and a shared register.
To rank asset tracking tools we asked, in turn, how much work setup takes, what it truly costs, whether data can be taken back out, whether leaving is possible, and who the product suits. Vendors outside the best-known names fill places 1 to 3 when they exist, and the big brands rank from place 4. For why these five were chosen, and why nothing here gets a numeric score, see how we work.
Free plan; paid tiers published by item and user count; 14-day trial
Yes
A team tracking equipment and parts with photos and QR codes
A business that needs order management
Country is where the vendor is headquartered or contracts from, which is a different question from where your data is hosted. Where the two tell different stories, the entry says so.
Cambridge-born tracker that adds RFID and GPS as tiers rise
Ranked #1 of 12 in Best Asset Tracking Software in 2026.
Published pricingEurope
Onboarding is set out as three to ten business days: a discovery call, then workspace setup with data import, tags, fields and reminders, then training. The price calculator moves by asset count, from 500 to 10,000, and by user count on Starter.
Hardware stays your decision, since the tiers list GPS trackers and RFID readers as things you can add. Over 10,000 assets means an emailed quote, which is the point where the published ladder ends.
What stands out
Redbite Solutions Ltd
RFID and GPS add-ons
Offline mobile app
Where it costs you
Starter is billed per user and caps at three users, so a crew-wide rollout moves you to Pro quickly
The REST API is a paid add-on on Pro and only bundled from Industrial
Right for
UK and European equipment-heavy teams wanting QR now and RFID or GPS later
Wrong for
Buyers who want unlimited assets for a fixed small monthly sum
United KingdomTiers published in pounds or dollars; Industrial and 10,000-plus assets quoted; 14-day trial
Dutch QR-tag register built around scheduled equipment inspections and reports
Ranked #2 of 12 in Best Asset Tracking Software in 2026.
Published pricingEurope
Setup is a QR tag per tool, a CSV import of the existing list and an inspection interval per category, after which the next due date is calculated for you.
The vendor says a new equipment park is usually in within a working day. There is no implementation fee and cancellation is monthly. On exit you download each list as CSV or the whole organisation as one JSON file.
What stands out
Tooltagger B.V., Uden
NEN 3140 inspections
JSON export on exit
Where it costs you
Included user count is one on every plan, even Enterprise, so inspector seats are an extra monthly line
The pages are written in Dutch and the vendor frames the product for inspection firms first
Right for
Inspection firms and equipment owners in the Netherlands with recurring safety checks
Wrong for
Teams needing GPS trackers, RFID or depreciation in the register
Brooklyn tracker priced by asset count, with every user included
Ranked #3 of 12 in Best Asset Tracking Software in 2026.
Published pricingNorth America
Pricing is a ladder by asset limit from a small tier up to 250,000 assets, with unlimited users on each rung and a month free on yearly billing.
Everything listed, from check-out to depreciation and the API, is on every paid plan, so tier choice is only about volume. Scanning uses the phone camera and labels print from an office printer. Cancel monthly if billed monthly, and reports export to CSV or PDF.
What stands out
SmartSign, LLC
Unlimited users
Same features on every plan
Where it costs you
Stock quantities need the separate inventory add-on, which is only free for two items
The trial is limited to 250 assets and two users, so a full pilot of a big register needs a paid month
Right for
Schools, nonprofits and mid-size firms with many staff touching a modest asset count
Wrong for
Operations that need RFID readers or live GPS from the vendor itself
United StatesPublished tiers by asset count; unlimited users; 30-day trial limited to 250 assets
Tag-included tracking for trades, sold in fixed yearly asset bundles
Ranked #4 of 12 in Best Asset Tracking Software in 2026.
Published pricingNorth America
From Premium, a yearly plan brings custom QR tags sized to the asset count, onboarding help and business-hours phone support, and every plan accepts a spreadsheet import.
Standard allows 200 assets and three users, and Professional 2,000 assets and twenty users. GPS coordinates are captured at each scan, with optional trackers for live position. API access costs a yearly add-on, so integration work should be priced before signing.
What stands out
GoCodes, Inc.
Custom QR tags included
Azure hosting
Where it costs you
Kitting, offline mode and advanced permissions are add-ons on the lowest three tiers
Prices are shown as yearly plans only, with no monthly rate on the pricing page
Right for
Construction and trades firms of 250 to 2,000 staff losing tools between sites
Wrong for
Very small shops wanting a flat monthly plan without yearly commitment
United StatesYearly plans by asset and user count published; Enterprise quoted; 15-day trial
Tool lending app for field crews, with a small free plan
Ranked #5 of 12 in Best Asset Tracking Software in 2026.
Free tierPublished pricingNorth America
Admin-only setup is recommended: one person builds the tool list and who holds what, then field staff are added in blocks of five. Its feature table lists kits, loans, transfers between job locations, rental rates and recurring audit rules.
Unlimited view-only and virtual users let you assign a tool to a subcontractor without a login. The vendor says no on-site setup is needed, and paid plans include phone support.
What stands out
North Carolina company
Free plan
Borrow and loan flows
Where it costs you
The free plan stops at 100 tools and three employees, so any real crew outgrows it
Business cost rises with every block of five field staff added
Right for
Contractors and field crews lending hand tools between vans, shops and sites
Wrong for
Organisations tracking fixed assets with depreciation or maintenance schedules
United StatesFree plan up to 100 tools; Business monthly fee plus users in blocks of five; Enterprise quoted; 14-day trial
Register priced by asset count with maintenance and finance bought per user
Ranked #6 of 12 in Best Asset Tracking Software in 2026.
Self-hostablePublished pricingAsia-Pacific
The quote builder lets you pick asset count, per-user features and flat add-ons such as tools and calibration, then shows the monthly price and holds it for 45 days. Read-only users and requesters need no paid seat.
Because it also runs on-premise, a buyer that must keep data inside its own network has that option. The vendor additionally offers a tagging service in which its team tags and verifies assets on site.
What stands out
PcsInfinity Private Limited
Cloud or on-premise
Tagging service
Where it costs you
The full stack bills per user for maintenance, stock, purchasing and finance, so costs climb with each team added
Register price rises with asset count, and over 10,000 assets goes to an Enterprise quote
Right for
Facility and industrial teams wanting tracking now and maintenance and finance later
Wrong for
Teams needing only a simple register with one cheap tag per tool
IndiaPrices published by asset count and feature; unlimited register users; over 10,000 assets quoted; 14-day trial
Tool crib software with checkout kiosks, sold as yearly packages
Ranked #7 of 12 in Best Asset Tracking Software in 2026.
Published pricingNorth America
Packages scale by stocking locations, from two to unlimited, and by named users who set up the system, while mobile users doing daily transactions are unlimited. The tracking list includes serialised and consumable items, kitting, due dates and personnel certifications.
Hosting is either by ToolHound or by the client. Readers, tags and the kiosk are bought separately, so budget the hardware and training before comparing the software figure.
What stands out
ToolHound Inc., Alberta
Barcode and RFID kiosks
Client-hosted option
Where it costs you
The first three packages include any two modules, so using all of them means the Unlimited package
Pricing starts at a yearly figure, which leaves small crews with no monthly option
Right for
Industrial and utility tool cribs issuing tools against jobs, with kiosks and scanners
Wrong for
Small contractors wanting a self-serve sign-up and a flat monthly fee
CanadaYearly packages with a published starting price; hosted by the vendor or by you; demo booking
Danish construction telematics with Bluetooth tags for equipment without engines
Ranked #8 of 12 in Best Asset Tracking Software in 2026.
Pricing on requestEurope
Buying starts with a four-step plan builder that begins with a software plan for OEM, rental or contractor and a configuration of asset categories, then ends in a quote.
Kin tags cover small equipment and Spot tags cover non-powered assets over the Bluetooth network. Beam gateways add coverage on site. Expect hardware, connectivity and software on one agreement, and check the term and exit rules in the quote.
What stands out
Trackunit ApS
Bluetooth tag network
Construction focus
Where it costs you
Every plan is quoted, and the lower per-asset rate only arrives as the connected fleet grows
The focus is construction machinery and its OEMs, which a warehouse or office asset register will not need
Right for
Rental firms and contractors tracking machines and tagged attachments across sites
Wrong for
Office, IT or small-tool registers needing a cheap per-item tag
DenmarkQuoted per organisation; plans for OEMs, rental firms and contractors
Barcode vendor's asset module, in its cloud or on your server
Ranked #9 of 12 in Best Asset Tracking Software in 2026.
Self-hostablePublished pricingNorth America
Two hosting routes exist: Wasp's AWS cloud, or installation on your own local server at a higher monthly figure. Support and maintenance are included, available by email, chat or phone on US Central business hours.
Its comparison table lists mobile app, custom fields, check-out, depreciation, audits and work orders, plus 30-plus or 60-plus pre-built reports by tier. Hardware is sold by the same company, which simplifies purchase and ties you to its catalogue.
What stands out
Wasp Barcode Technologies
Cloud or on-premise
RFID add-on
Where it costs you
RFID is a yearly add-on and onboarding is a separate charge, so the starting price is not the first-year cost
Extra users are billed monthly, and the Enterprise tier of over 30 users has no listed price
Right for
Schools and organisations wanting a vendor that also supplies scanners, labels and printers
Wrong for
Teams who want to sign up and test the product alone
United StatesBasic and Complete yearly prices published; Enterprise quoted; onboarding fee; trial on contact
New York register that grew out of IT asset management
Ranked #10 of 12 in Best Asset Tracking Software in 2026.
Published pricingNorth America
The hardware plan is one flat monthly price with unlimited users, check-in and check-out, audits, requests and reservations, and maintenance work orders. A 14-day trial is offered without a contract, and the vendor says you can cancel any time.
Moving to the Complete plan adds software and users, priced by assets and software users. The mobile app scans QR and barcodes, and the company says it builds the product in the USA.
What stands out
Reftab LLC
Unlimited users
IT-first
Where it costs you
The wording is IT-first, and software licence tracking sits in the quoted Complete plan
Integrations named on the page lean to Intune, Jamf and Jira, not to construction or ERP systems
Right for
IT and facilities teams tracking laptops, phones and shared equipment for many staff
Wrong for
Field crews needing GPS trackers or ruggedised tags for outdoor kit
United StatesHardware plan published with unlimited users; Complete ITAM plan quoted; 14-day trial
Cylinder and keg tracking for gas, chemical and beverage distributors
Ranked #11 of 12 in Best Asset Tracking Software in 2026.
Pricing on requestNorth America
Implementation comes with a dedicated account manager and hands-on help including in-person training. Assets are tagged with barcodes or RFID, then scanned on smartphones, tablets or rugged handhelds across delivery, plant filling and return.
Maintenance, inspection and service events are recorded for DOT, OSHA and EPA reporting. The vendor lists out-of-the-box links to Datacor ERP and QuickBooks Desktop, plus an API, and reports on idle time and loss trends.
What stands out
Datacor, Inc.
Returnable containers
DOT and OSHA records
Where it costs you
The product page shows no prices, so a budget needs a sales conversation
Workflows are built for gas, chemical, beverage and medical container fleets rather than general equipment
Right for
Gas, LPG and beverage distributors tracking returnable cylinders and kegs through deliveries
Wrong for
Offices and contractors tracking laptops or hand tools
United StatesPricing on request; no price shown on the product page
Inventory app with QR labels and a free plan, used for equipment
Ranked #12 of 12 in Best Asset Tracking Software in 2026.
Free tierPublished pricingNorth America
Sortly Inc. of San Francisco builds an inventory app and uses it for equipment too, so it counts items rather than assets. The free plan holds 100 unique items for one user, and Advanced raises that to 500 items and two users.
Label creation starts at Advanced, and purchase orders at Ultra. The plan tables count unique items and active jobs, so a large equipment register reaches those limits early.
What stands out
Free plan
Offline mobile access
Jobs tracking
Where it costs you
No sales orders or manufacturing
Reporting is minimal
Right for
A team tracking equipment and parts with photos and QR codes
Wrong for
A business that needs order management
United StatesFree plan; paid tiers published by item and user count; 14-day trial
Asset tracking software records where physical equipment, tools and containers are, who holds them and what happened to them, using barcodes, QR tags, RFID or GPS and a shared register. Feature lists look alike, so we would settle these points one at a time instead.
01
Decide whether you need a published price
Prices are public at 10 products (itemit, Tooltagger, AssetTiger, GoCodes, ShareMyToolbox, Asset Infinity, ToolHound, Wasp Asset, Reftab, Sortly) and on request at the remaining 2, so budget time for quotes if your favourite is in that second group.
02
Ask which country the contract runs through
The 12 companies behind this list are established in 6 countries, by region North America 8, Europe 3, Asia-Pacific 1. Disclosure obligations attach to the company, so they travel with the vendor even when the servers stay at home.
Priced per asset, per user or by quote
Asset tracking tools meter cost in four ways, and the headline figure rarely compares. AssetTiger and GoCodes price by asset count, with AssetTiger including every user and GoCodes capping users per tier. itemit's Starter charges per user, while its Pro tier removes the cap. ShareMyToolbox sells field staff in blocks of five.
Asset Infinity combines both: the register is priced by assets, and maintenance or purchasing is priced per person using it. Trackunit and TrackAbout publish no prices to compare. Take your asset count and the number of people who need to scan, then ask each vendor to quote that exact mix, including any hardware, onboarding and API charge. Compare the yearly total, not the first line of the table.
Count assets and scanning staff separately before collecting any quote.
Ask which paid add-ons you need: API, offline mode, kitting or RFID.
Convert every price to a yearly figure including onboarding.
Tags, readers and trackers in or out of the price
A register is only as good as the labels on the kit. GoCodes ships custom QR tags with the plan, while itemit lists GPS trackers and handheld RFID readers from Pro, fixed readers as a Pro add-on and fixed readers inside Industrial. Wasp Asset sells RFID as a yearly add-on and the scanners from the same company. ToolHound pairs its tool crib software with scanners, RFID tags and a checkout kiosk bought separately.
Trackunit uses Bluetooth tags and gateways. Tooltagger and AssetTiger rely on QR codes read by an ordinary phone camera. Decide whether your kit is hand tools, powered machines or high-value items, because that choice fixes the hardware bill. Rugged environments, such as outdoor sites, often need tags that survive weather and abrasion.
List the item types and pick a tag type for each.
Ask whether labels are included or printed by you.
Price reader hardware and gateways in the same quote.
Inspection dates, calibration and compliance records
Some buyers need proof more than location. Tooltagger calculates the next inspection date per category and offers branded reports from its Premium tier, which suits NEN 3140 electrical checks in the Netherlands. TrackAbout records maintenance, inspection and service events for DOT, OSHA and EPA reporting on cylinders. GoCodes lists calibration tracking and maintenance scheduling in its plan table.
AssetTiger links contracts, warranties and insurance to each asset and warns before they expire. Check that the record can be shown to an auditor in a readable format, that the history cannot be edited quietly, and that a due-date alert reaches the right person. A register without alerts only tells you what went wrong afterwards.
Name each rule or standard you must evidence.
Test an overdue alert with a real due date during the trial.
Export one audit report and read it as an inspector would.
Hosting choices and getting your data out
Hosting differs more than the feature lists suggest. Wasp Asset runs in Wasp's AWS cloud or on your own server, ToolHound can be hosted by the vendor or by the client, and Asset Infinity says the same product runs in the cloud or on-premise. GoCodes hosts on Microsoft Azure.
For exit, Tooltagger lets you download each list as CSV and the whole organisation as one JSON file, and AssetTiger exports reports to CSV or PDF. GoCodes charges a one-time fee for data migration help. Ask each vendor what a full export contains, whether photos and history are included, and what you owe at cancellation. Cloud-only vendors leave the decision to you at contract end.
Ask for a full export, with history and photos, before signing.
Check the notice period and what happens to data after cancelling.
Decide whether your own server is a requirement or a cost.
What goes wrong most often when buying asset tracking software
Buying on the lowest tier price and then discovering that the API, offline mode or RFID lives in a higher tier or a paid add-on.
Comparing per-user and per-asset prices without first counting how many staff must scan and how many items you will actually tag.
Choosing a construction telematics product such as Trackunit for a small tool crib, or an IT-first register such as Reftab for outdoor equipment.
Skipping a trial import of real data, so label sizes, serial number formats and custom fields only show their limits after payment.
07
Frequently asked questions
7 answers
What is the best asset tracking software in 2026?
itemit leads our ranking of 12. itemit is made by Redbite Solutions Ltd, a 2006 Cambridge University spin-out whose co-founders say they helped design the EPC standard behind modern RFID.
Starter bills per user and stops at three users and 1,000 assets. Pro lifts the user cap and allows GPS trackers and handheld RFID readers, while the REST API costs extra. Fixed readers are a Pro add-on and part of Industrial.
Which asset tracking tools publish their pricing?
The ones that do, with the model each states:
itemit: Tiers published in pounds or dollars; Industrial and 10,000-plus assets quoted; 14-day trial.
AssetTiger: Published tiers by asset count; unlimited users; 30-day trial limited to 250 assets.
GoCodes: Yearly plans by asset and user count published; Enterprise quoted; 15-day trial.
ShareMyToolbox: Free plan up to 100 tools; Business monthly fee plus users in blocks of five; Enterprise quoted; 14-day trial.
Asset Infinity: Prices published by asset count and feature; unlimited register users; over 10,000 assets quoted; 14-day trial.
ToolHound: Yearly packages with a published starting price; hosted by the vendor or by you; demo booking.
Wasp Asset: Basic and Complete yearly prices published; Enterprise quoted; onboarding fee; trial on contact.
Reftab: Hardware plan published with unlimited users; Complete ITAM plan quoted; 14-day trial.
Sortly: Free plan; paid tiers published by item and user count; 14-day trial.
The other 2 quote per organisation.
Is there a free asset tracking tool?
ShareMyToolbox, Sortly offer a free tier or a free self-hosted edition.
Where are these asset tracking software vendors established?
Across 6 countries (North America 8, Europe 3, Asia-Pacific 1):
itemit: United Kingdom.
Tooltagger: Netherlands.
AssetTiger: United States.
GoCodes: United States.
ShareMyToolbox: United States.
Asset Infinity: India.
ToolHound: Canada.
Trackunit: Denmark.
Wasp Asset: United States.
Reftab: United States.
TrackAbout: United States.
Sortly: United States.
Which asset tracking tools can you host yourself?
Asset Infinity, Wasp Asset. 10 products offer no self-hosted option.
What should you use instead of itemit?
Second is Tooltagger, which suits Inspection firms and equipment owners in the Netherlands with recurring safety checks. Third is AssetTiger, which suits Schools, nonprofits and mid-size firms with many staff touching a modest asset count.
Who should not buy itemit?
Buyers who want unlimited assets for a fixed small monthly sum. Starter is billed per user and caps at three users, so a crew-wide rollout moves you to Pro quickly.
This list covers 12 asset tracking software products. A product we left out can be put to us by its maker, with a short note on its purpose and its customers; we decide on inclusion ourselves. The rules are under software advice.
