Teams leave Sortly when a growing equipment register runs into its item and user counts, or when they need assignment, inspection or maintenance records that an inventory app does not centre on. Others want a fixed price by asset count, a self-hosted register, or a vendor outside the United States.
Short answer: Challengers take places 1 to 3 here. Big brands follow in the order of our category ranking. For Sortly users, the top three picks from our asset tracking software ranking are Stackroom, AssetTiger and itemit. Pick Stackroom if you want handover signatures and unlimited users instead of seat limits. The 11 entries that follow are all ranked in Best Asset Tracking Software in 2026; each one explains what sets it apart from Sortly.
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Pricing: Free plan; paid tiers published by item and user count; 14-day trial
Established in: United States
Built for: A team tracking equipment and parts with photos and QR codes
Not for: A business that needs order management
01
Why buyers look past Sortly
01
Plans are measured in items, users and jobs
Sortly's table gives Free 100 unique items and one user, Advanced 500 items and two users, Ultra 2,000 and five, Premium 5,000 and eight, with Enterprise from 10,000 items and 12 users. Active jobs are capped too, from two to 15. An equipment list with many small parts meets those ceilings early.
02
Useful features sit on higher tiers
The plan cards place QR label creation on Advanced, barcode labels and purchase orders on Ultra, role permissions and QuickBooks Online on Premium, and API and webhooks on Enterprise. A team that needs permissions for a foreman or an integration therefore pays for the tier above its item count.
03
The discount ends after the first year
The page says the 50 percent offer applies to the first year of new yearly subscriptions, after which a 20 percent discount applies. Advanced is shown at $288 for the promotional year. Budget from the later price, and note that invoices and ACH payment are limited to Enterprise.
you want a barcode hardware vendor and a choice of cloud or own server
#9
03
What each one does differently
1
Stackroom
Not stated by the vendor · Published
Stackroom keeps a register of laptops, tools and devices, records who holds each item and collects a signature at handover. Its free plan covers 250 assets, one location and unlimited users, and paid plans start at $18 a month for 750 assets. The pricing page shows different monthly figures in its cards and its compare table, and names no country.
Switch from Sortly if you want handover signatures and unlimited users instead of seat limits.
SmartSign, LLC of Brooklyn owns AssetTiger, which prices by the number of assets and never by seat. Every paid tier has the same features, including the REST API and more than 80 reports. The 30-day trial stops at 250 assets, two users and five custom fields. Consumable stock quantities need a separate inventory add-on.
Switch from Sortly if you want unlimited users and the API without stepping up a tier.
Redbite Solutions Ltd in Cambridge makes itemit, a 2006 university spin-out. Starter bills per user and stops at three users and 1,000 assets, while Pro lifts the user cap and allows GPS trackers and handheld RFID readers. The REST API costs extra and the mobile app works offline. A 14-day trial is offered.
Switch from Sortly if you expect to add RFID or GPS later and want a UK vendor.
Homebox is a Go program that you run yourself, licensed under the AGPL v3 and stated to cost nothing. Items carry photos, serial numbers, labels and QR codes inside a location hierarchy. No cloud service exists, so server, backups and upgrades are your job. The page read names no company or country.
Switch from Sortly if you have a server and a small register and want no subscription.
Tooltagger B.V. in Uden is written for firms that inspect electrical equipment and for the people who own it. A QR tag and an inspection interval attach to each tool, and reports in the inspector's own branding start at Premium. Every plan has one user. Reservations, stock and API access are paid modules, and a JSON export is offered on exit.
Switch from Sortly if your tools need periodic safety inspections with signed reports.
ShareMyToolbox, LLC of Troy, North Carolina, is built around lending tools between crews. Its free plan allows 100 tools, three employees and ten virtual connections. The Business plan charges a monthly fee for the first admin and sells extra staff in blocks of five, while rental rates, kits and audits belong to the paid tier.
Switch from Sortly if crews borrow tools from each other and you want a free start.
GoCodes sells yearly bundles of 200 to 2,000 assets. Custom QR tags ship inside the price from Premium, whereas Standard prints its own labels. Offline mode, kitting, the API and migration are add-ons on lower tiers, and extra users arrive in batches of five. It runs on Microsoft Azure and quotes one to two weeks for setup.
Switch from Sortly if you want printed tags delivered with the plan and a fixed asset bundle.
Reftab LLC of New York has made asset software since 2013, mostly for IT teams. The hardware plan has QR and barcode scanning, check-out, audits and work orders at a flat monthly price with unlimited users. Software licences and spend tracking sit in a quoted plan. Integrations lean towards Intune, Jamf and Jira.
Switch from Sortly if your assets are laptops and devices and you want unlimited users.
ToolHound Inc. of St. Albert, Alberta, runs tool cribs, with yearly packages limited by stocking locations and named users, starting from two locations and five users. Mobile users are unlimited and any two modules from service, purchasing, rental and kiosk are included. You can have it hosted by the vendor or by yourself. Scanners and kiosks are priced separately.
Switch from Sortly if you run a staffed tool crib with checkout kiosks and want self-hosting possible.
PcsInfinity Private Limited, incorporated in India, makes Asset Infinity, with offices in Noida, New York and Sharjah. The register is priced by asset count with unlimited users, while maintenance, stock, purchasing and finance are billed per person using them. It runs in the cloud or on premise, and the vendor also tags and counts assets on your site.
Switch from Sortly if you want a vendor that will tag and count assets on site.
Wasp Barcode Technologies sells Wasp Asset hosted on AWS or installed on your own server. Basic includes one user and Complete five, with extra users billed monthly. RFID is a yearly add-on and an onboarding fee applies. Its US base is Plano, Texas, with a European office in St Albans. Trials are arranged through a representative.
Switch from Sortly if you want a barcode hardware vendor and a choice of cloud or own server.
Stackroom: The free plan covers 250 assets, one location and unlimited users, and paid plans are priced by asset count.
02
Your register has outgrown the item count
AssetTiger: It charges by asset count with unlimited users, and every paid tier includes the REST API and 80-plus reports.
03
You want to run it on your own server
Homebox: It is an AGPL v3 self-hosted app with labels, QR codes and a location hierarchy, stated to cost nothing.
04
Your tools need periodic safety inspections
Tooltagger: Each tool gets a QR tag and inspection interval, with branded reports from the Premium tier.
05
You expect to add RFID or GPS trackers later
itemit: Pro allows handheld RFID readers and GPS trackers, from a Cambridge company, with an offline mobile app.
04
When Sortly is still the right choice
Sortly stays the sensible choice when the job is counting stock and small equipment on a phone, with a free plan to start and QR labels from Advanced. The mobile app works offline, which helps in basements and on building sites, and the interface is built for quick counts rather than asset-register paperwork. If you hold under a few hundred items and one or two users, the Free or Advanced plan may cover you without leaving.
05
What moving off Sortly involves
01
Items become assets with new rules
Sortly counts unique items and quantities, whereas a register treats each asset as a record with an owner, location and service history. Export your folders to CSV, decide which items are really assets and which are consumables, and expect to rebuild folder structures as locations.
02
Reprint or remap the labels
QR labels created in Sortly point to Sortly records. Test whether the new tool can read your existing codes or import them as custom identifiers, and budget time to reprint tags on anything that cannot be scanned. Run both systems side by side for one stocktake before switching off Sortly.
06
Questions about replacing Sortly
6 answers
How many items does Sortly allow?
The Free plan holds 100 unique items and one user, Advanced 500 items and two users, Ultra 2,000 and five, Premium 5,000 and eight. Enterprise starts at 10,000 items and 12 users.
Does Sortly have a free plan and a trial?
Yes, the Free plan costs $0, and the paid plans Advanced, Ultra and Premium have a 14-day trial that needs a credit card and starts billing automatically unless cancelled.
Which alternatives have a free plan?
Stackroom's free plan covers 250 assets and unlimited users, ShareMyToolbox allows 100 tools, and Homebox is stated to cost nothing when you host it yourself.
Which alternatives do not charge per user?
AssetTiger prices by asset count with unlimited users, Stackroom has unlimited users on every plan, Reftab's hardware plan has unlimited users, and Asset Infinity includes unlimited register users.
Can I host the replacement myself?
Homebox is self-hosted and AGPL-licensed, ToolHound can be hosted by the client, and Wasp Asset and Asset Infinity offer on-premise installs. You then own updates and backups.
Is there a European option?
itemit comes from Cambridge in the United Kingdom, Tooltagger from Uden in the Netherlands. Most other tools here are American, so check the data location with each vendor.
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Sources
Checked 8 November 2026
Sortly pricing: Plan limits, label and purchase order tiers, discount terms, 14-day trial.
Sortly home: Inventory and asset tracking use cases, offline app, scanner.
Stackroom: Free 250 assets, paid from $18, unlimited users.
AssetTiger: Pricing by asset count, unlimited users, 30-day trial limits.
itemit: Redbite Solutions Ltd, Starter and Pro limits, RFID and GPS.
Homebox: Self-hosted, AGPL v3, labels and QR codes.
Founder of The Knowledge Engineers and of 2 Steps Ahead, an AI search visibility agency. Editorially responsible for every page on this site; research and drafting are AI-assisted.
Author and fact-checker: Sebastiaan Smits. This page was last reviewed on 8 November 2026; our review process is public.
