Hotel systems are sold by room count, revenue percentage and monthly minimum, and the headline figure rarely survives a channel manager, a payment terminal and a second property.
This guide ranks twelve hotel PMS products on what the first ninety days cost, what the invoice becomes once distribution is added, how easily your data leaves, and whether the product runs without a partner.
Vendors can pay for visibility on this page. It never changes what an entry
says about a product, including the criticism, and we earn nothing when you click through to a
vendor. How that works.
In short
What hotel property management software does
Hotel property management software runs a property's reservations, room inventory, check-in, housekeeping and guest billing in one system, and usually connects to booking sites, payment terminals and accounting.
In this order: setup effort, what it really costs, how your data comes back out, whether
you can leave, and who each hotel property management tool is built for. One rule sits on top of those tests:
Places 1 to 3 go to challengers, vendors outside the best-known brands in a category, wherever the category has them; the established names follow from place 4 in their ranked order. Why those five, and why there is no
score out of ten, is on the how we work page.
Hotel groups already using other Access Group software
Buyers who want an independent, single-product vendor
Country is where the vendor is headquartered or contracts from, which is a
different question from where your data is hosted. Where the two tell different stories, the
entry says so.
Family-run booking system with a one-unit plan and public prices
Ranked #1 of 12 in Best Hotel Property Management Software in 2026.
Free tierPublished pricingEurope
Sirvoy answers the first-ninety-days question better than most: the free plan lets one unit try the booking engine and payments before paying anything, and paid tiers have no setup fees or written contracts. The real price shows up at distribution.
Pro adds the channel manager, team permissions and guest history, and a second connected property adds a monthly charge. Text messages are billed per message. Budget for Pro from the start if you sell on booking sites.
What stands out
Family-run
Tiered plans
Small properties
Where it costs you
The channel manager is listed only under the Pro tier
Each extra channel-connected property and every text message is charged on top
Right for
Hostels, B&Bs and small hotels that want published prices and no contract
Wrong for
Properties that need a channel manager on the cheapest tier
IrelandFree plan for one unit; Starter and Pro tiers published
Per-unit cloud PMS from Calgary with yearly contracts and 30-day exit
Ranked #2 of 12 in Best Hotel Property Management Software in 2026.
Published pricingNorth America
The price is easy to model: units multiplied by a flat rate, with a monthly floor and tiers published up to 149 units. Unlimited users and a booking engine without commission are included, along with accounting, a tape chart and group management.
The catch is the integration allowance. A property under 15 units gets a payment gateway and nothing else included, so a channel or lock connection is an extra decision. The yearly renewal needs a calendar reminder, though notice is 30 days.
What stands out
Per-unit pricing
Unlimited users
Yearly contract
Where it costs you
No trial is mentioned, only a demo request
Included integrations rise with property size rather than with what you need
Right for
Independent hotels, inns, hostels and campgrounds wanting accounting inside the PMS
Wrong for
Buyers who want to test with a self-service trial first
CanadaPer unit per month with a monthly minimum, published
One subscription sized by rooms and revenue, with chargeless data export
Ranked #3 of 12 in Best Hotel Property Management Software in 2026.
Published pricingEurope
Pricing follows size, not module count: rooms plus annual net revenue set the fee, with overage above the included revenue and a one-time onboarding fee. That removes the usual module-by-module negotiation but ties cost to turnover, so a good year raises the bill.
OTA connections through RoomCloud cost per channel, while the Booking.com link is Clock's own. Exit is unusually well documented: export is available at no charge, and data is held twelve months after closure before deletion.
What stands out
Revenue-based
All modules included
Data export clause
Where it costs you
Manual bank transfer is not accepted for the monthly fee
Tier changes can only be requested once a year
Right for
Hotels that want PMS, POS and booking engine in one subscription
Wrong for
Properties that pay suppliers only by manual bank transfer
BulgariaSubscription by rooms and annual revenue, example published
Munich API-first PMS billed per room, with a monthly minimum
Ranked #4 of 12 in Best Hotel Property Management Software in 2026.
Published pricingEurope
Apaleo keeps the core narrow: inventory, reservations, rates, accounting and payments, then sells everything else through a store of over two hundred apps. The APIs for booking, finance, payments and profiles carry no extra charge, which is the strongest independence argument in this list.
The cost is assembly. Each app is a separate vendor, and Apaleo Pay is billed on payments from a starting rate. Plan integration hours, not only licence fees, before signing.
What stands out
API-first
Per room
App store
Where it costs you
A monthly minimum applies regardless of room count
Distribution, revenue and guest tools are separate apps from the store
Right for
Hotels and groups with in-house developers who want open APIs
Wrong for
Small guesthouses that need an all-in-one tool
GermanyPer room per month with a published minimum; trial offered
Metered PMS and channel manager where you pay per room and link
Ranked #5 of 12 in Best Hotel Property Management Software in 2026.
Published pricingEurope
Beds24 treats pricing as a meter rather than a plan. A base account scales with units, each channel link is charged per room type per channel, and extra users, subdomains and integrations are priced one by one.
That is honest and cheap at five rooms, but difficult to forecast at fifty rooms across four channels. The feature list is wide, from a booking engine to a central inbox for Airbnb and Booking.com, so model the full link count before comparing.
What stands out
Pay as you go
Channel manager
No minimum term
Where it costs you
Every channel link, extra user and text message is a separate line
Onboarding and training are paid add-ons
Right for
Small hotels and rentals wanting to pay only for what they connect
Wrong for
Teams that want one flat monthly price
GermanyPay as you go per room and channel link, published; trial offered
Berlin hotel software, modular, cancellable monthly, priced after a demo
Ranked #6 of 12 in Best Hotel Property Management Software in 2026.
Pricing on requestEurope
The appeal is flexibility on both axes: modules are chosen to fit the property, and the contract is described as cancellable monthly, so a wrong choice is cheaper to undo than with yearly terms.
Data is stated to be processed in Germany, which some buyers will need in writing. The weakness is opacity. Without public prices the module list has to be costed in a call, so ask for a written quote naming every module and partner fee.
What stands out
Modular
Monthly cancellation
German data processing
Where it costs you
No prices are published, so comparison needs a quote
The pricing page we reviewed is in German
Right for
German-speaking hotels wanting a modular PMS with monthly notice
Hybrid pricing with PMS, channel manager and booking engine in tiers
Ranked #7 of 12 in Best Hotel Property Management Software in 2026.
Published pricingElsewhere
The FAQ explains the model that the plan cards hide: a minimum flat fee, then a percentage of monthly realised booking revenue from all channels once a threshold is passed.
At the Sell tier the minimum is small and the threshold modest, so a busy property pays mostly on revenue. A yearly flat-fee option exists for the Essential plans, which is worth asking sales about if your revenue is high and steady.
What stands out
Hybrid pricing
Channel manager
Three tiers
Where it costs you
The percentage applies to booking revenue from all channels above a threshold
Advanced plans cannot be bought without an Essential plan
Right for
Hotels that want PMS and distribution tiers sold as one package
Wrong for
High-revenue properties that want a fixed monthly fee
TürkiyeMinimum monthly fee plus a revenue percentage, published; trial offered
Boutique-hotel PMS with channel manager, websites and handled data import
Ranked #8 of 12 in Best Hotel Property Management Software in 2026.
Pricing on requestNorth America
Setup effort is the product here. The vendor imports your data, keeps the historical records and trains the staff, which shortens the first ninety days for a property leaving an older system.
The cost is that nothing is published: PMS, booking engine, channel manager, websites and messaging are separate products in a suite, and the pricing page only offers a quote. Ask which of them the quote includes and what migration is billed as.
What stands out
Boutique hotels
Handled migration
Quote only
Where it costs you
No prices are published and no trial is mentioned
Websites, marketing and messaging are separate products in the suite
Right for
Boutique hotels and inns that want a vendor-led setup and migration
Wrong for
Buyers who want to compare list prices before talking to sales
QloApps scores highest here on independence, because the code is yours under an open licence and the self-managed plan has no recurring licence fee. The price moves to labour: a PHP and MySQL server, installation, backups, and community support only.
The optional Starter Pack covers setup and a month of support for a one-off charge. Hosted plans are published, but the channel manager sits in a separate add-on with no listed price.
What stands out
Open source
Self-hosted
Webkul
Where it costs you
Channel manager and mobile apps are add-ons with no listed price
Self-managed use gives community support only
Right for
Technical owners who want source code and control of hosting
Wrong for
Hotels without anyone to run a server
IndiaFree self-managed download; hosted plans published
Cloud-native PMS with open APIs and unlimited integrations in the monthly fee
Ranked #10 of 12 in Best Hotel Property Management Software in 2026.
Pricing on requestNorth America
The distinctive promise is on the integration line: payments, channel managers and door locks connect without separate fees, and upgrades and remote consultation are in the monthly price.
That addresses the usual hidden cost of a PMS. What remains unknown is the monthly figure itself, which is released only through a form. Kiosks and ID scanning are à la carte, so ask for the full quote with them itemised.
What stands out
Cloud-native
Unlimited integrations
Quote only
Where it costs you
No prices are shown, only a pricing form
Kiosk and ID scanning are sold à la carte
Right for
Independent hotels and groups wanting open integrations without per-interface fees
Wrong for
Buyers who need a published price before a call
United StatesQuoted per organisation; monthly, no commitment
Cloud PMS bundling channel manager, booking engine and revenue tools, quoted by size
Ranked #11 of 12 in Best Hotel Property Management Software in 2026.
Pricing on requestAsia-Pacific
Hotelogix is a broad bundle on paper: front desk, housekeeping, point of sale, a channel manager with GDS connectivity, a web booking engine and central reservations for multiple properties. The price is the open question.
It varies with property size and the integrations chosen, and nothing is listed. For a buyer that means a written quote that names each module and integration, and a comparison against vendors that publish rates.
What stands out
Cloud-based
Multi-property
Quote only
Where it costs you
Price depends on size and integrations and is not shown
The pricing page mentions no trial
Right for
Multi-property operators wanting PMS, distribution and a booking engine together
Wrong for
Single small properties comparing public price lists
SingaporeQuoted per organisation; depends on size and integrations
Hotel software suite now inside Access Hospitality, quoted on request
Ranked #12 of 12 in Best Hotel Property Management Software in 2026.
Pricing on requestElsewhere
Guestline is a suite rather than a single tool: PMS, distribution, digital check-in, payments, EPoS, revenue management and catering sit in the same range.
The acquisition in 2023 matters under the independence test, since the vendor is now part of a larger group and the product is moving to a new platform. No prices are shown, so the entry cost is a sales conversation. Confirm the migration timetable and what changes for your contract.
What stands out
Part of Access Group
Suite
Quote only
Where it costs you
Customers face a platform migration into Access Hospitality
No pricing or trial is stated on the page
Right for
Hotel groups already using other Access Group software
Wrong for
Buyers who want an independent, single-product vendor
Hotel property management software runs a property's reservations, room inventory, check-in, housekeeping and guest billing in one system, and usually connects to booking sites, payment terminals and accounting. The differences that matter are rarely in the feature list, so this is
the order we would work through them.
01
Decide whether you need a published price
7 of the 12 tools here publish what they cost; the other 5 quote per organisation. The ones you can compare without a sales call: Sirvoy, WebRezPro, Clock PMS+, Apaleo, Beds24, HotelRunner, QloApps.
02
Decide how much the jurisdiction matters
These 12 vendors are established in 9 countries across 4 regions (Europe 5, North America 3, Asia-Pacific 2, Elsewhere 2). That decides whose disclosure law applies to what the vendor holds, wherever the servers are.
03
Consider whether you want the source
1 of these are open source: QloApps. Hosting one yourself trades a subscription for maintenance.
Room, unit or revenue: how hotel PMS pricing is metered
The cheapest quote and the cheapest invoice are different in this market because the meter differs. Apaleo bills per room with a monthly floor, so a small guesthouse pays for rooms it does not have. WebRezPro bills per unit with a published table that also fixes how many integrations are included.
Clock PMS+ sizes the subscription on rooms plus annual net revenue, and HotelRunner charges a minimum fee plus a percentage of booked revenue above a threshold. Sirvoy sells tiers, with the channel manager in the top one. The question to ask each vendor is what happens to the fee in a strong summer, because two of these models rise exactly then.
Model your busiest month's revenue and room count against each vendor's meter.
Ask what the monthly minimum is and whether it applies below your room count.
Check which integrations are bundled at your size and which are billed separately.
The channel manager is where the real price hides
Almost every independent hotel needs a channel manager, and this market splits on how it is sold. Sirvoy lists it only under the Pro tier. Beds24 charges per channel link per room type, so four channels on five room types is twenty small charges. Clock PMS+ connects Booking.com itself but bills RoomCloud connections per channel per month, up to ten.
HotelRunner moves it into the Sell tier, and ThinkReservations lists it as a separate product in its suite. A low entry price is therefore only an entry price. Count the booking sites you sell on today, price the connections at every vendor, and only then compare totals.
List every booking site you sell on and price each connection separately.
Ask whether the channel manager is a plan tier, an add-on or a metered line.
Check whether payment processing is bundled or billed as a percentage.
Open APIs against a closed suite: Apaleo, Stayntouch, QloApps
A PMS becomes a hub for payments, locks, revenue tools and accounting, so who may connect to it matters more than the feature list. Apaleo includes its APIs at no extra cost and sells apps from a store of over two hundred, which suits a hotel with developers. Stayntouch puts unlimited interfaces in the monthly fee.
QloApps goes further and publishes its source under the Open Software Licence 3.0, at the price of running and securing it yourself. The suites that bundle everything, such as Guestline inside Access Hospitality, trade that openness for fewer vendors to manage. Decide which cost you would rather carry: integration work or dependence.
Ask whether API access is included or sold as a separate product.
Ask who pays when a connected app changes its own pricing.
For self-hosting, price server, backups and security hours, not the licence.
Leaving a hotel PMS: notice, export and the first renewal
Hotel systems hold the guest history and the rate structure that a replacement needs, so exit terms are part of the purchase. Clock PMS+ states in its service terms that export is available without charge at any time, with two months' notice and data retained twelve months after closure. WebRezPro renews yearly but allows 30 days' notice without penalty.
Sirvoy and Beds24 advertise no contracts, and ibelsa describes monthly cancellation. Others publish nothing on exit, so ask in writing for the export format, whether it includes guest history and folios, and what is charged for assistance, before the first signature rather than after the first complaint.
Request the export format and a sample file during the trial or demo.
Confirm notice period and renewal date in the order form, not the website.
Ask what happens to your data, and for how long, after closure.
What goes wrong most often when buying hotel property management software
Comparing per-room prices without applying the monthly minimum, which turns a small guesthouse's cheap quote into a flat charge.
Buying a plan for the front desk and finding the channel manager is the tier above, or a meter that grows with every booking site.
Choosing a bundled suite for convenience and discovering later that the vendor has been acquired and the product is moving platforms.
Skipping the data export test, then learning at renewal that guest history leaves as a report rather than a file.
07
Frequently asked questions
8 answers
What is the best hotel property management software in 2026?
Sirvoy leads our ranking of 12. A family business that began with a hostel in Sweden and is registered in Ireland, which makes it the smallest vendor here that still publishes every price and sells without contracts.
One unit runs on the free plan, and paid tiers carry a 14-day trial. The channel manager sits only in the Pro tier and extra properties are charged separately, so the cheap entry price climbs once you distribute.
Which hotel property management tools publish their pricing?
7 of the 12, with the pricing model each one publishes:
Sirvoy: Free plan for one unit; Starter and Pro tiers published.
WebRezPro: Per unit per month with a monthly minimum, published.
Clock PMS+: Subscription by rooms and annual revenue, example published.
Apaleo: Per room per month with a published minimum; trial offered.
Beds24: Pay as you go per room and channel link, published; trial offered.
HotelRunner: Minimum monthly fee plus a revenue percentage, published; trial offered.
Sirvoy, QloApps offer a free tier or a free self-hosted edition.
Where are these hotel property management software vendors established?
In 9 countries across 4 regions: Europe 5, North America 3, Asia-Pacific 2, Elsewhere 2.
Sirvoy: Ireland.
WebRezPro: Canada.
Clock PMS+: Bulgaria.
Apaleo: Germany.
Beds24: Germany.
ibelsa: Germany.
HotelRunner: Türkiye.
ThinkReservations: United States.
QloApps: India.
Stayntouch: United States.
Hotelogix: Singapore.
Guestline: Not stated by the vendor.
Which hotel property management tools are open source?
QloApps.
Which hotel property management tools can you host yourself?
QloApps. The other 11 are hosted by the vendor only.
What should you use instead of Sirvoy?
WebRezPro and Clock PMS+ are the next two on this page. WebRezPro is for Independent hotels, inns, hostels and campgrounds wanting accounting inside the PMS; Clock PMS+ is for Hotels that want PMS, POS and booking engine in one subscription.
Who should not buy Sirvoy?
Properties that need a channel manager on the cheapest tier. The channel manager is listed only under the Pro tier.
If your hotel property management software product belongs among these 12, tell us what it does and who it is for. Inclusion is an editorial call; what a listing is and is not is set out under software advice.
