Fillout vs Paperform

Fillout and Paperform both skip per-seat pricing, so the choice comes down to what each one meters and what each one bundles. Fillout gives a free plan with 1,000 responses a month and then lifts the allowance in steps, with a custom domain only on its top tier. Paperform gives a 30-submission tester, but unlimited submissions arrive with the first paid plan, and the bundle adds Papersign and Stepper. Fillout is run from Chicago, Paperform from Sydney, and Paperform's terms point to California law.

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Both are reviewed in full in our form builder ranking: Fillout and Paperform.

1. 01

   Seats and forms are not the meter

   Neither vendor charges for headcount. Fillout states unlimited forms and unlimited seats on every plan, including the free one, and bills a flat fee per plan. Paperform's pricing page lists unlimited users on its free plan and on the paid ones, with forms unlimited too. A team of twenty editors costs the same as a team of two at either vendor, which means headcount cannot decide this one. The difference sits in the next rounds, where each vendor puts its limit.

   Depends on the buyer

2. 02

   What the no-cost tier actually lets you collect

   Fillout's free plan, described as free forever, allows 1,000 responses a month and still includes payments, conditional logic, PDF generation and workflows. Paperform's free plan allows 30 submissions a month, which suits testing a form rather than running one. If you want to launch a real signup or order form without a card, Fillout gives far more room before any upgrade becomes necessary. Paperform compensates with a 7-day trial on paid plans that needs no card.

   Edge: Fillout

3. 03

   Submission caps against the first paid step

   Fillout steps up through Starter at USD 15 a month for 2,000 responses and Pro at USD 40 for 5,000, and only Business at USD 75 removes the response cap. Paperform's Pro plan costs USD 49 a month on annual billing, or USD 59 monthly, and already has unlimited submissions. A high-volume sender therefore reaches uncapped collection sooner and at a similar or lower cost at Paperform, though Fillout's lower tiers are cheaper for small volumes.

   Edge: Paperform

4. 04

   Getting your own domain and dropping the badge

   On Fillout, removing all branding starts at Pro, but a custom domain, form analytics and partial submissions sit with Business at USD 75 a month. On Paperform, Pro removes branding and offers a custom domain as an extra USD 20 a month, while Business includes one custom domain along with workspaces, roles and SAML single sign-on. The billing bases in the two pages differ, so the totals are not exactly comparable, but Paperform lets you buy the domain alone.

   Edge: Paperform

5. 05

   Extras that arrive in the same subscription

   Fillout's homepage lists forms, scheduling, PDF, payments, workflows and signatures, plus more than fifty native integrations. Paperform positions payments, bookings and pricing calculations inside the form itself, and every plan includes Papersign for e-signatures and Stepper for workflow automation. Both cover a wide area, so the useful question is whether you want the extras as separate modules or as a fixed bundle. We found no integration count for Paperform in the material we checked.

   Depends on the buyer

6. 06

   Whose law governs the contract

   Fillout's terms name Restly, Inc., a Delaware corporation with a Chicago address, and are governed by Illinois law. Paperform's notice address is in Sydney, Australia, and its founders Dean and Diony McPherson hold CTO and COO roles, yet its terms are governed by California law with arbitration in San Francisco. For a buyer who wants the legal home to match the postal address, Fillout is the more consistent of the two; neither is a European vendor.

   Edge: Fillout

Does a growing team make either plan more expensive?

No. Fillout lists unlimited seats on every plan and Paperform lists unlimited users throughout. Cost rises with Fillout's response allowance or with Paperform's tier, not with the number of colleagues who edit forms.

Which one lets me test a payment form without paying first?

Fillout, because its free plan already includes payments, PDF generation and workflows with 1,000 responses a month. Paperform's free plan is limited to 30 submissions a month. Its paid plans offer a 7-day trial without a credit card.

Where does each company sit on the map?

Fillout's service provider is Restly, Inc., a Delaware corporation with a Chicago address, so the United States. Paperform lists a Sydney address, so Australia, though its terms use California law. Our data does not mark either as European.

• Fillout pricing: unlimited seats and forms, the 1,000-response free plan, and the three paid tiers with their response caps and feature splits.
• Fillout terms: Restly, Inc. as the provider, the Chicago address and Illinois governing law.
• Fillout homepage: the product areas listed and the claim of 50+ native integrations.
• Paperform pricing: the 30-submission free plan, Pro and Business prices, the custom domain add-on, SAML SSO, the 7-day trial and the three bundled products.
• Paperform terms: the Sydney notice address plus California law and San Francisco arbitration.
• Paperform about page: the two founders and their CTO and COO titles.
• Paperform homepage: payments, bookings, pricing calculations, Papersign and Stepper as described by the vendor.