Todoist alternatives: 11 to-do list apps tools compared
People look for a Todoist alternative when the free Beginner plan runs into its caps on projects, filter views and history, or when they want to plan the day against a calendar instead of ranking tasks by date. Some want a one-off Apple-only app, some want the task list inside the Google or Apple account they already use, and teams look at planners with scheduling built in.
Short answer: The first three alternatives to Todoist in our to-do list apps ranking are TickTick, Things and Any.do. Places 1 to 3 go to challengers, vendors outside the best-known brands in a category, wherever the category has them; the established names follow from place 4 in their ranked order. Choose TickTick if you want habits, a focus timer and calendar views in the same app as your tasks. All 11 alternatives below are ranked products from Best To-Do List Apps in 2026, and each says where it differs from Todoist.
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Pricing: Free plan called Beginner; Pro and Business billed per month or year
Established in: United States
Built for: Individuals and small teams who want one familiar task list across all platforms
Not for: Anyone who needs a one-time purchase instead of a subscription
01
Why buyers look past Todoist
01
The free plan stops early
On its pricing page Todoist lists the Beginner plan with 5 personal projects, 3 filter views, 1 week of activity history, 5 MB file uploads and 4 themes. Pro lifts these to 300 projects, 150 filter views, full reporting history and 100 MB uploads. Someone with a project per client or per course reaches 5 quickly, so the realistic comparison is Pro against the paid plans of other apps.
02
Planning the day is not the same as listing tasks
Todoist's Pro plan adds a calendar layout and task duration, but its core is a list of dated and prioritised tasks. Apps such as Sunsama and Motion are built around placing tasks into hours of the day. If you finish the week with the same overdue list you started with, a date-driven list is the part to question, not the app's price.
03
Business adds per-member cost and a team model
The Business plan adds a shared team workspace, up to 500 team projects, roles, permissions and centralised billing, and Todoist states that it is billed per member, plus local tax. A household or a two-person team that only shares a handful of lists pays for a team structure it may not use. Free built-in options and smaller shared-list plans are the cheaper test.
No separate plan in the user guide; uses an iCloud account
Apple's built-in reminders app with shared lists and grocery lists
your household shares lists on iPhones and you do not want a second app
#12
03
What each one does differently
1
TickTick
Not stated by the vendor · Free tier with list limits; Premium billed yearly, price published
Combines tasks with calendar views (yearly to multi-week), a Pomodoro timer, habit tracker, countdowns, Kanban, timeline and an Eisenhower matrix, plus voice capture and list sharing with task assignment. That is more built-in surface than Todoist's list-first design. We could not load its price page, so check the free and premium limits there.
Switch from Todoist if you want habits, a focus timer and calendar views in the same app as your tasks.
Germany · One-time purchase per platform; sync included; Mac trial of 15 days
A task manager from Cultured Code in Stuttgart that runs on Mac, iPad, iPhone, Apple Watch and Apple Vision Pro, with sync through its own Things Cloud account and calendar events shown beside to-dos. It has no Android or Windows app on the vendor's pages, which is the cost of a design built for Apple devices only.
Switch from Todoist if everything you own is Apple hardware and you want a native, single-person planner.
Not stated by the vendor · Free Personal plan; Premium, Family and Teams plans published per month or year
Has a Free Forever personal plan; Premium is listed at USD 4.99 a month billed annually (7.99 monthly) and adds recurring tasks, WhatsApp reminders, AI features, colour tags and location reminders. A Family plan covers 4 members, and a Teams plan is USD 4.99 per member a month annually. Recurring tasks sit behind the paid tier.
Switch from Todoist if you want WhatsApp or location reminders, or one plan shared across a family of four.
United States · No separate plan appears on the pages checked; tied to a Microsoft account
From Microsoft, whose product pages we could not load in this check, so we do not state its plan, limits or feature set. Compare it on Microsoft's own site against your Outlook and Microsoft 365 use before you migrate. It sits in the Microsoft account stack, while Todoist is a standalone product with its own apps.
Switch from Todoist if your mail, calendar and files already live in a Microsoft account and you want one login.
United States · Perpetual Standard or Pro licence, or yearly subscription; prices published; 14-day trial
From The Omni Group, an employee-owned company founded in Seattle. Apps for Mac, iPhone, iPad, Apple Watch and Apple Vision Pro, with OmniFocus for the Web so Android and PC users can reach the same data. Forecast, projects and tagging replace Todoist's labels and filters. There is a free 14-day trial, and the pricing page did not render for us.
Switch from Todoist if you run a deep project and context system and work mainly on Apple devices.
United States · Free Basic plan; Pro billed yearly, price published
Started in Sydney in 2004 and still a plain list manager. Pro is listed at USD 49.99 a year and adds subtasks, unlimited sharing, file attachments through Dropbox or Google Drive, Outlook sync, Zapier and IFTTT and a scripting option called MilkScript. A Basic plan exists, so subtasks and sharing limits depend on the tier.
Switch from Todoist if you want a cheap yearly list manager with Outlook sync and automation hooks.
United States · One paid plan, price published; 14-day trial without a card
A daily planner, not a project list. One Pro plan at USD 17 a month billed yearly (22 monthly), with a 14-day trial without a card, and no free plan. It pulls tasks from other tools into a day plan, lists SOC2 compliance and adds SSO and SCIM only on an Enterprise quote. Every user pays, whatever they use.
Switch from Todoist if you plan each day against your calendar and are willing to pay a flat rate with no free tier.
United States · Per-seat Pro and Business plans, price published; free trial
Schedules tasks onto a calendar automatically and adds projects, docs, Gantt charts and meeting notes. Pro AI is listed at USD 19 per seat a month and Business AI at USD 29 per seat, with annual billing saving 33%. Pro includes 7,500 AI credits per seat a month, so heavy AI use is metered. The vendor is Nexusbird, Inc.
Switch from Todoist if you want automatic scheduling and are prepared to pay per seat plus AI credits.
Germany · Free tier for individuals; Basic and Super billed per person, price published
Free plan for individuals: up to 5 lists, 5 people in a shared list, unlimited tasks and notes, 500 MB storage, on macOS, iOS, Android and web. Basic is USD 5 per person a month (59 a year), and Super at USD 21 (249 a year) adds AI meeting notes and chat. The free list cap is as tight as Todoist's project cap.
Switch from Todoist if you want a free tier with shared lists and notes and an AI step only if you pay more.
United States · No separate Tasks plan on its help pages; reached through Google accounts
Part of a Google account, with no separate plan on the help pages: tasks sync across devices, take subtasks, and open as a side panel in Gmail, Calendar, Chat, Drive, Docs, Sheets and Slides. Work and school administrators control access. It has no board layout, no filter system and no project hierarchy of the kind Todoist offers.
Switch from Todoist if you mostly create tasks from email and calendar and want nothing to buy.
United States · No separate plan in the user guide; uses an iCloud account
Built into Apple devices and tied to iCloud. The user guide lists subtasks, tags, list templates, sections, grocery lists, shared lists with assigned reminders and Smart Lists, plus Apple Intelligence features. Some features are unavailable if you use accounts from other providers, and it is an Apple-only choice with no Windows or Android client in the guide.
Switch from Todoist if your household shares lists on iPhones and you do not want a second app.
Todoist stays the better choice when one list must work on every platform, including Windows, Android and the web, and when you want filters, labels and 90+ integrations in the same tool. It is also easier for a small team already invested in its team projects and permissions. Moving only pays if you have actually hit the 5-project cap, need a different planning model, or are tied to a single device ecosystem.
05
What moving off Todoist involves
01
Check what the export carries before you move
Several alternatives on this page list Todoist among their import sources, and Any.do names it on its own page. Import usually covers tasks and projects but not necessarily comments, activity history, filters or custom reminders. Export a few projects first and compare them with what arrives, particularly recurring due dates and sub-task nesting.
02
Rebuild filters and views by hand
Todoist's 150 filter views on Pro and its calendar layout have no one-to-one equivalent elsewhere: Things uses areas and projects, Sunsama a daily plan, Google Tasks has no filters. Write down the five filters you open every day and re-create those first. Leave the long tail until you notice you miss it.
06
Questions about replacing Todoist
6 answers
Is there a free Todoist alternative?
Yes, several. Superlist's free plan allows up to 5 lists, Any.do has a free personal plan, and Remember The Milk has a Basic plan.
Google Tasks and Apple Reminders have no separate plan on their help pages. Each free tier carries its own cap, so compare the cap, not the label.
What does Todoist's free plan limit?
The Beginner plan lists 5 personal projects, 3 filter views, 1 week of activity history, 5 MB uploads, 4 themes and limited Todoist Assist sessions. It still includes sub-tasks, labels, recurring due dates and task reminders.
Which alternative works only on Apple devices?
Things runs on Mac, iPad, iPhone, Apple Watch and Apple Vision Pro. OmniFocus has native Apple apps and a web version for other devices. Apple Reminders ships with Apple devices. Check the vendor's platform list before you pay.
Which alternatives plan the day rather than hold a list?
Sunsama and Motion are built around placing tasks into the working day. Sunsama has one paid plan with a 14-day trial; Motion bills per seat and meters AI use in credits. Both cost more than a list app, which is the trade.
Can I take my Todoist data with me?
Some tools list Todoist as an import source, but we did not test any import. Treat it as unproven: move one project, check due dates, recurring rules and sub-tasks, then decide.
Does any alternative offer team features like Todoist Business?
Any.do has a Teams plan at USD 4.99 per member a month billed annually, Superlist shares lists with unlimited team members from the Basic plan, and Motion Business adds capacity planning and Gantt charts.
None of these mirrors Todoist's roles and permissions without checking each vendor's plan page.
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Sources
Checked 23 October 2026
Todoist pricing: Beginner, Pro and Business limits and features; Business per member plus tax; SOC2 Type II.
Any.do pricing: Free Forever personal plan; Premium, Family and Teams prices; Todoist as import source.
OmniFocus: Platforms, web version, 14-day trial, forecast and tagging.
Founder of The Knowledge Engineers and of 2 Steps Ahead, an AI search visibility agency. Editorially responsible for every page on this site; research and drafting are AI-assisted.
Written, edited and fact-checked by Sebastiaan Smits. Last reviewed
23 October 2026. How we review.
