Teams leave Resource Guru when the price per person starts to feel high for what is a scheduling calendar, when they need margin or invoices that the calendar does not produce, or when equipment and rooms are a large share of what they book. They move to cheaper small planners, to tools with finance attached, or to forecasting systems built for larger resource pools.
Sebastiaan SmitsFounderShort answer: The first three alternatives to Resource Guru in our resource management ranking are Teamdeck, Ganttic and Runn. Places 1 to 3 go to challengers, vendors outside the best-known brands in a category, wherever the category has them; the established names follow from place 4 in their ranked order. Choose Teamdeck if you want one low seat price with every feature included. Below are 11 alternatives, each taken from the Best Resource Management Software in 2026 ranking, with its main difference from Resource Guru.
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Resource Guru lists Grasshopper at 5 dollars per person per month, or 4.16 on annual billing, Blackbelt at 8 and Master at 12. Timesheets, reports and project budgets start on Blackbelt, so a team that wants actual hours beside the plan pays the middle tier for every person it books.
Rooms, vehicles and equipment count as resources and carry their own monthly price, listed at 2.50 dollars on Grasshopper, 4 on Blackbelt and 6 on Master. An operation that books many machines or rooms for each employee sees the bill follow the resource count, in US dollars, with VAT added for UK and non-business EU customers.
Single sign-on and the approval workflow appear on Master and Enterprise only, and activity history runs 7 days on Grasshopper, 90 on Blackbelt and unlimited on Master. Companies with security reviews or leave sign-off rules therefore end up on the top tier or look at tools where those controls come standard.
| Alternative | Headquarters | Free option | Pricing model | Switch if | Our rank |
|---|---|---|---|---|---|
| Teamdeck | Poland | No free tier | Published | you want one low seat price with every feature included | #3 |
| Ganttic | Estonia | Yes | Published | many colleagues need access and your bookings include machines or rooms | #2 |
| Runn | New Zealand | No free tier | Published | you need forecast against actual hours and run at least twenty people | #4 |
| EG Silverbucket | Denmark | No free tier | On request | you staff long engineering projects by role and want pool-based pricing | #6 |
| Mosaic | United States | No free tier | On request | your firm plans by role against a project backlog and wants hiring forecasts | #5 |
| Productive | United States | No free tier | Published | you want invoicing and project margin in the same product as the schedule | #7 |
| Bridgit Bench | Canada | No free tier | On request | you are a contractor staffing jobs by role well ahead | #8 |
| Scoro | United Kingdom | No free tier | Published | the same team quotes, schedules and bills, and you have five or more users | #9 |
| Accelo (Forecast) | United States | No free tier | On request | you want scheduling, delivery and financials inside one platform | #10 |
| Saviom | Australia | No free tier | On request | your resource pool counts in the hundreds and you need skills-based forecasts | #11 |
| Tempus Resource | United States | No free tier | On request | a PMO must test staffing scenarios before committing to a portfolio | #12 |
Poland · Published
Teamdeck is a Polish product that prices two seat types: a Light Member at 1.80 dollars on yearly billing, who appears on the calendar without logging in, and a Full Member at 5.40. Every feature is open on every account, so the bill depends only on how many people plan and how many merely appear.
Switch from Resource Guru if you want one low seat price with every feature included.
Read our review of Teamdeck (position 3 of 14 on the resource management list) →
Estonia · Published
Ganttic, an Estonian company, charges for the number of resources you plan rather than for logins, so any number of colleagues can view or edit at no extra cost. People, rooms, machines and vehicles cost the same. Planning up to 10 resources is free, with a 14-day trial of the full product for larger sets.
Switch from Resource Guru if many colleagues need access and your bookings include machines or rooms.
See the full Ganttic entry, ranked 2 of 14 among resource management products →
New Zealand · Published
Runn puts forecast and actual hours on the same screen and bills per resource seat, with a 30-day trial and a 20-seat starting point. Timesheets need its Standard tier. Where Resource Guru stops at a booking calendar, this shows the gap between what was sold and what was worked, within rates and simple margins.
Switch from Resource Guru if you need forecast against actual hours and run at least twenty people.
Denmark · On request
EG Silverbucket is owned by the Danish group EG and lets you staff long projects from a shared pool by role or by person, with overbooked months visible well ahead. Pricing follows the size of the resourcing pool rather than the number of logins, and a 30-day trial is offered. It reads project data from other systems.
Switch from Resource Guru if you staff long engineering projects by role and want pool-based pricing.
#6 out of 14 resource management products: read the EG Silverbucket review →
United States · On request
Mosaic suits architecture, engineering and consulting practices that weigh headcount against a backlog. Workload per person and capacity by role come first; time and budget data flow in from the systems the firm already uses. Plans are quoted, and the revenue and hiring forecasts are held for the Enterprise tier.
Switch from Resource Guru if your firm plans by role against a project backlog and wants hiring forecasts.
United States · Published
Productive from the United States joins pipeline, scheduling, time, costs and invoices, so margin for each project is visible without a spreadsheet. Prices are published per user per month, with the Ultimate tier quoted. It makes most sense when scheduling is one part of agency operations you also want billed there.
Switch from Resource Guru if you want invoicing and project margin in the same product as the schedule.
Productive holds rank 7 among 14 entries in our resource management guide →
Canada · On request
Bridgit Bench from Canada is written around contractors, assigning superintendents and project managers to jobs months ahead and showing whether the pipeline calls for hiring. It treats roles and projects as construction operations people do. It plans people, not equipment, and does not do timesheets or billing. Pricing is quoted per company.
Switch from Resource Guru if you are a contractor staffing jobs by role well ahead.
Check Bridgit Bench in the ranked list (8 out of 14, resource management) →
United Kingdom · Published
Scoro starts from the quote: the planner sits on the quoted budget, and quoting and resource planning meet fully only on its top End-to-end plan. Utilisation reports are part of the package, and every plan has a five-user minimum. Setup configures the commercial side first, so it is heavier than the small schedulers.
Switch from Resource Guru if the same team quotes, schedules and bills, and you have five or more users.
Full verdict on Scoro, which sits at number 9 of 14 for resource management →
United States · On request
Accelo acquired Forecast in July 2025, and forecast.app now redirects to accelo.com, where scheduling sits inside a platform that also covers project delivery and financials. Automatic scheduling suggestions are the headline, though a person still approves them. Quotes depend on team size, and rollout resembles a services project.
Switch from Resource Guru if you want scheduling, delivery and financials inside one platform.
Accelo (Forecast) review, listed at 10 of 14 resource management products →
Australia · On request
Saviom, an Australian vendor, targets organisations with hundreds of people, offering skills matching, demand pipelines and scenario modelling beyond what a calendar planner attempts. It is quoted per organisation and configured rather than adopted. A small team would spend months on set-up that Resource Guru's quick start avoids.
Switch from Resource Guru if your resource pool counts in the hundreds and you need skills-based forecasts.
Check Saviom in the ranked list (11 out of 14, resource management) →
United States · On request
Tempus Resource, made by ProSymmetry, models how portfolio decisions change demand, expressed in roles and skills rather than named people. A PMO can ask whether next year's plan is staffable before approving it. Its timesheet side is minimal and pricing comes through a sales conversation, so it complements rather than replaces a day-to-day booking tool.
Switch from Resource Guru if a PMO must test staffing scenarios before committing to a portfolio.
Tempus Resource, #12 of 14 in our resource management ranking →
Teamdeck: Light Members cost 1.80 dollars and Full Members 5.40 on yearly billing, with a 14-day trial and all features on every account.
Ganttic: Pricing follows resource count, not logins, and planning up to 10 resources is free with all features except API access.
Runn: Forecast and actuals share one screen, with a 30-day trial, billing from 20 resource seats and timesheets on the Standard tier.
Productive: It joins pipeline, scheduling, time, costs and invoices, with prices published per user per month and the Ultimate tier quoted.
Bridgit Bench: It assigns superintendents and project managers to projects by role, with pricing quoted per company and no timesheets or billing.
Resource Guru remains a sound choice for a team that wants to fill next month's schedule quickly. Its pages list clash detection, leave management, rooms and equipment, a 30-day trial without a card, SOC 2 Type II and GDPR badges, and an API with webhooks on every plan. If the missing pieces are only timesheets and budgets, Blackbelt may be cheaper than switching.
Export your resources, projects, clients and bookings first, then decide which are still live. Placeholder resources, leave entries and custom fields rarely map one to one, so import a single month of real bookings into the new tool and check that clashes and availability still read the same.
Resource Guru's low entry price hides that timesheets, budgets and reports start on its second tier. Compare the destination at the tier you will actually need, including seat minimums and any charge for rooms or equipment, rather than comparing the cheapest tier to your current bill.
The pricing page lists Grasshopper at 5 dollars per person per month (4.16 on annual billing), Blackbelt at 8 and Master at 12, with Enterprise on request.
Other resources cost 2.50, 4 and 6 dollars. Annual plans include two months free, and prices exclude VAT for UK and non-business EU customers.
Ganttic lets you plan up to 10 resources free, with every feature except API access. Teamdeck, Silverbucket and Resource Guru itself offer trials rather than a free tier, with trial lengths of 14, 30 and 30 days respectively on the pages we read.
Ganttic treats people, rooms, machines and vehicles as one kind of resource at the same price, which suits production and facilities teams. Resource Guru also books equipment and meeting rooms, so the question is mainly whether you prefer pricing by resource count.
Productive covers pipeline, scheduling, time, costs and invoices, and Scoro joins quoting and billing to the planner on its End-to-end plan. Kantata and Certinia go further for professional services, but are priced and implemented as larger projects.
Yes, on Blackbelt, Master and Enterprise. Grasshopper does not include timesheets, reports or project budgets, so the entry tier is a scheduling calendar only.
Teamdeck publishes a Light Member seat at 1.80 dollars and a Full Member seat at 5.40 on yearly billing. Runn bills from 20 resource seats and Scoro needs five users, so both are awkward below those sizes.
Founder of The Knowledge Engineers and of 2 Steps Ahead, an AI search visibility agency. Editorially responsible for every page on this site; research and drafting are AI-assisted.
Written, edited and fact-checked by Sebastiaan Smits. Last reviewed 8 November 2026. How we review.
