The typical searcher manages a small or mid-sized portfolio, or sits just under AppFolio's 50-unit minimum, and found that the price is only given on request and starts from a minimum spend. Some want a published rate they can check before a call. They move to per-unit tools with a visible price, to free landlord software, or to a specialist for commercial leases or non-US housing.
Sebastiaan SmitsFounderShort answer: Looking for a replacement for AppFolio? DoorLoop, Buildium and Rent Manager come first in our property management ranking. Challengers take places 1 to 3 here. Big brands follow in the order of our category ranking. Start with DoorLoop if you want a published per-unit price and an API without paying for a higher tier. All 12 alternatives below are ranked products from Best Property Management Software in 2026, and each says where it differs from AppFolio.
Vendors can pay for more visibility on this website, for example a higher place in a ranking or more room on a page. Commercial relationships can also affect which products we feature and how prominently. Every vendor link is marked the same, whatever the arrangement behind it. How that works.
AppFolio shows a starting rate per unit on its pricing page ($1.49 on Core, $3.20 on Plus, $5.00 on Max), but every tier is a Get a Quote button and the footnote says a minimum spend applies, plus a 50-unit minimum on Core. A landlord with 20 doors cannot buy the entry plan, and anyone else cannot work out the real monthly bill without a sales call.
The plan list puts the AppFolio API on Plus (read only) and Max (read and write), and the Leasing CRM on Max alone. Core, the plan open to most new customers, is the one without them. A business that wants to connect its own systems or run a leasing pipeline pays for the top two tiers, which start at more than double and more than three times the Core rate.
AppFolio describes its extras as value-added services you pick to extend the platform, and says you only pay for what you need. The consequence is that the starting rate is not the bill. Anyone comparing it with a tool that bundles the same work into one published price has to ask for the services priced out before the numbers can be set side by side.
| Alternative | Headquarters | Free option | Pricing model | Switch if | Our rank |
|---|---|---|---|---|---|
| DoorLoop | United States | No free tier | Published | you want a published per-unit price and an API without paying for a higher tier | #1 |
| Buildium | United States | No free tier | Published | you want an established American product with tiers priced in public | #5 |
| Rent Manager | United States | No free tier | On request | you run a mixed portfolio that needs deep customisation and are happy to buy by quote | #10 |
| Yardi Breeze | United States | No free tier | Published | you want a published rate and might later move into Yardi's wider product line | #11 |
| Rentec Direct | United States | No free tier | Published | you are a small manager or landlord who needs trust accounting at a low flat price | #4 |
| Hemlane | United States | Yes | Published | you own rentals and want optional hands-on help for repairs without hiring staff | #7 |
| TenantCloud | United States | No free tier | Published | you have a modest number of active leases and want a flat monthly plan | #6 |
| Innago | United States | Yes | Published | you are an independent landlord and would rather your tenants cover the transaction fees | #3 |
| Arthur Online | United Kingdom | No free tier | Published | your portfolio is in the United Kingdom and compliance tracking matters | #2 |
| Re-Leased | New Zealand | No free tier | On request | you manage offices, retail or industrial units on commercial leases | #8 |
| casavi | Germany | No free tier | Published | you run a German-speaking property management firm that needs a tenant and owner portal beside its ERP | #9 |
| Aareon | Germany | No free tier | On request | you are a European housing owner or association rather than an American agency | #13 |
United States · Published
Publishes three per-unit tiers on its pricing page, with a minimum monthly spend of $199 on the entry tier and a yearly billing discount of up to 25%. Unlimited users, document storage and full API access are in every plan. The step up between tiers is how much work its AI agents take on.
Switch from AppFolio if you want a published per-unit price and an API without paying for a higher tier.
United States · Published
Sold in three published tiers, Essential from $62 a month, Growth from $192 and Premium from $400, with a 14-day free trial. Onboarding is compulsory on Growth and Premium. Buildium belongs to RealPage, and the price follows the tier and the unit count rather than a quote.
Switch from AppFolio if you want an established American product with tiers priced in public.
United States · On request
Quoted like AppFolio, in three bundles called Basic, Plus and Premium, with accounting, custom fields and work orders in the entry bundle. It lists commercial, manufactured housing, self storage and student housing as markets, and offers an open API. No price is given on the page.
Switch from AppFolio if you run a mixed portfolio that needs deep customisation and are happy to buy by quote.
See the full Rent Manager entry, ranked 10 of 14 among property management products →
United States · Published
The small-portfolio product from Yardi, listed from $1 a unit a month for residential with minimums applying. Separate property types are offered for residential, commercial, affordable, self storage and associations. Several extras, such as screening and websites, carry additional fees.
Switch from AppFolio if you want a published rate and might later move into Yardi's wider product line.
#11 out of 14 property management products: read the Yardi Breeze review →
United States · Published
Starter is a flat $25 a month for ten or fewer properties, while Pro and PM start at $50 a month, growing with units, with no setup fee or term commitment. The PM edition is described as trust account certified. It has fewer enterprise features than AppFolio's top tiers.
Switch from AppFolio if you are a small manager or landlord who needs trust accounting at a low flat price.
Why Rentec Direct is #4 among 14 property management products →
United States · Published
Has a permanent free plan covering listings, screening and accounting, then Basic at $2 a unit plus a $28 platform fee. The Essential and Complete plans add a repair coordinator and a property management assistant, at $20 and $58 a unit. Tenant placement is a separate $695 service.
Switch from AppFolio if you own rentals and want optional hands-on help for repairs without hiring staff.
Check Hemlane in the ranked list (7 out of 14, property management) →
United States · Published
Prices by plan, not by unit, with Starter at $15 a month on yearly billing ($18 monthly), Growth at $35 monthly and Pro at $60 monthly. Properties and units are unlimited but leases are capped at 10, 30 and 60 on those plans. Business starts at $100 a month.
Switch from AppFolio if you have a modest number of active leases and want a flat monthly plan.
Where TenantCloud stands: place 6 of 14 in the property management ranking →
United States · Published
Free to the landlord, with no monthly fee, setup fee or contract. Revenue comes from tenant-paid fees: $2 for ACH, 2.99% on cards, and $30 to $35 for screening, though the landlord may absorb them. It is aimed at independent landlords and carries no sales-led service tier.
Switch from AppFolio if you are an independent landlord and would rather your tenants cover the transaction fees.
United Kingdom · Published
A British product for letting agents and landlords with compliance tracking, a maintenance module and a finance module. Pricing is published in pounds: Standard from £82.50 a month for 55 units, with annual billing. It is the UK-shaped option, where AppFolio quotes in dollars.
Switch from AppFolio if your portfolio is in the United Kingdom and compliance tracking matters.
Arthur Online comes 2 of 14 when property management products are ranked here →
New Zealand · On request
Built for commercial property rather than flats: lease events, rent reviews, service charge and outgoings recoveries, and automated credit control. It connects to separate accounting systems alongside a built-in accounting function. Prices are not published, and it is no use for a residential agency.
Switch from AppFolio if you manage offices, retail or industrial units on commercial leases.
Where Re-Leased stands: place 8 of 14 in the property management ranking →
Germany · Published
A German-language communication and ticket layer rather than a ledger. It handles requests across portal, phone, email and post, plus a document archive and service-provider coordination, and connects to administration software such as Aareon and WinCASA. It does not replace accounting. Prices were not visible.
Switch from AppFolio if you run a German-speaking property management firm that needs a tenant and owner portal beside its ERP.
Full verdict on casavi, which sits at number 9 of 14 for property management →
Germany · On request
Describes itself as a European property management system and serves housing owners, associations and commercial owners from local sites in Germany, France, Spain, Sweden, the Netherlands, Turkey and the UK. It is bought as a project, with no price on its pages. This is the opposite end of the scale from AppFolio's self-selected plans.
Switch from AppFolio if you are a European housing owner or association rather than an American agency.
See the full Aareon entry, ranked 13 of 14 among property management products →
AppFolio remains the right choice for an agency that already operates past the 50-unit minimum, wants accounting, leasing, maintenance and communication on one platform, and is content to buy by quote. The tiers are clear about what each adds, and the higher ones bring an API and a leasing CRM that most low-priced tools lack. Switching to a patchwork of cheaper tools recreates the integration work AppFolio sells you out of.
Before cancelling, list every value-added service switched on in your account, since these may not appear on the plan page. Screening, payments, messaging and other extras were bought separately, and each needs a named replacement in the new tool or a separate provider.
The move is clean only if you cut over at a month end with opening balances for every owner and tenant ledger. Export the rent roll, ledgers, leases and documents, and ask the new vendor whether its onboarding is included or a compulsory paid service, as it is on Buildium Growth and Premium.
AppFolio lists starting rates of $1.49 per unit per month on Core, $3.20 on Plus and $5.00 on Max.
Each is a Get a Quote plan, a minimum spend applies, and Core has a 50-unit minimum. The final bill depends on the quote and on any value-added services you add.
Innago is free to the landlord, with tenants paying fees for ACH ($2), cards (2.99%) and screening ($30 to $35), and Hemlane has a free Starter plan covering listings, screening and accounting.
Neither is built for an agency with trust accounting needs, so check that before moving.
DoorLoop, Buildium, Rentec Direct, TenantCloud, Hemlane, Innago and Arthur Online all publish prices on their pages. Rent Manager, Re-Leased and Aareon do not, and Yardi Breeze lists starting rates with minimums that apply.
Yes. AppFolio's Core plan has a 50-unit minimum, while Rentec Direct starts at $25 a month for ten or fewer properties, TenantCloud at $15 a month on yearly billing and Innago at no monthly fee.
Re-Leased is built around commercial leases, rent reviews and service charge recoveries. Rent Manager and Yardi Breeze both list commercial among their supported property types. A residential-first tool will lack lease-event tracking.
Arthur Online prices in pounds for the UK market, casavi is built for German-speaking property managers, and Aareon serves several European countries through local sites. All three differ from AppFolio in scope, and none is a drop-in clone.
Founder of The Knowledge Engineers and of 2 Steps Ahead, an AI search visibility agency. Editorially responsible for every page on this site; research and drafting are AI-assisted.
Author and fact-checker: Sebastiaan Smits. This page was last reviewed on 2 November 2026; our review process is public.
