People who look for a Trello alternative usually hit the free plan's 10 boards and 10 collaborators, want views or exports that sit behind Premium, or want a vendor that is not Atlassian. They move to a task manager with more views, a flat-priced tool for larger teams, or a German or open source tool they can host.
Short answer: The first three alternatives to Trello in our project management ranking are Asana, monday.com and ClickUp. Places 1 to 3 go to challengers, vendors outside the best-known brands in a category, wherever the category has them; the established names follow from place 4 in their ranked order. Choose Asana if you want boards plus goals and capacity planning and can pay about twice the Trello seat price. All 13 alternatives below are ranked products from Best Project Management Software in 2026, and each says where it differs from Trello.
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Pricing: Free plan; paid per user per month, published; Premium trial
Established in: United States
Built for: Small teams that track work as cards moving across a handful of boards
Not for: Programmes needing portfolio reporting, or buyers wanting an independent vendor
01
Why buyers look past Trello
01
The free plan has hard walls
Free Workspaces are limited to 10 collaborators, 10 boards and 250 Workspace command runs a month, with 10MB per file. A small team that adds an eleventh person or a board per client reaches those limits quickly, and Standard at $5 per user a month lifts boards and raises command runs to 1,000.
02
The useful views cost $10 a seat
Calendar, Timeline, Table, Dashboard and Map views, plus unlimited command runs and simple data export, are listed under Premium at $10 per user per month billed annually ($12.50 monthly). A team that needs a schedule view therefore pays double the Standard seat price for every member.
03
Exit is partial and the owner is Atlassian
Any board member can export a board to JSON, but it holds only the 1,000 most recent actions, CSV board export needs Premium, and Trello states it cannot import JSON or CSV to recreate a board. Trello has belonged to Atlassian since early 2017, so buyers who want a vendor outside that group look elsewhere.
Free plan for one user; paid per user per month, published
Tasks, time tracking and invoicing for small agencies
you are a freelancer or studio that invoices from tracked time
#8
03
What each one does differently
1
Asana
United States · Free plan for 2 users; paid per user per month, published
Free plan for 2 users, then Starter at $10.99 per user per month billed annually and Advanced at $24.99, so the per-seat price is above Trello Standard at $5. It adds a Kanban-style board next to List and Calendar views, plus capacity planning on higher plans. Its free plan holds far fewer people than Trello's 10 collaborators.
Switch from Trello if you want boards plus goals and capacity planning and can pay about twice the Trello seat price.
Israel · Free plan for 2 seats; paid per seat per month from 3 seats, published
Boards built from typed columns, closer to a spreadsheet than a card wall. The free plan stops at 2 seats and 3 boards, and Basic is listed at EUR 9 per seat per month billed annually for a 3-seat example. A 14-day trial of the Pro plan is offered. Trello's free plan covers more people.
Switch from Trello if your work is structured data in columns and you do not mind a small free plan.
United States · Free tier; paid per user per month, published
Free plan with unlimited tasks and members, Kanban boards and 60MB of storage, then Unlimited at $7 per user per month billed yearly and Business at $12. The free plan allows 5 Spaces, and Gantt and Timeline views are trials or paid. Far more settings than Trello, so setup takes longer.
Switch from Trello if you outgrew simple cards and want more views and custom fields at a similar seat price.
Germany · Free plan; paid per user per month, published
Project and task tool from MeisterLabs GmbH in Vaterstetten, Germany. Free allows up to 3 projects per team, Pro is EUR 12.50 per user per month and Business EUR 24, which adds Timeline views. Prices exclude VAT. It is a task manager with projects, not a freeform card wall.
Switch from Trello if you want a German vendor and a free plan limited by projects instead of collaborators.
United States · Free plan, with limited blocks once a workspace has two members; paid per member per month, published
A workspace of pages and databases where task tracking is one use among notes and wikis. Plus is EUR 9.50 per member per month and Business EUR 19.50, shown for the European Union. Free uploads are capped at 5MB each, and the free plan has limited blocks once a workspace has two or more members.
Switch from Trello if tasks sit beside documents and wikis and you want one workspace for both.
United States · Free plan; Team and Business per user per month, published; Pinnacle and Apex by quote
Free plan, then Team at $10 per user per month for 2 to 15 users and Business at $25 for 5 to 200 users, with a 14-day trial. It has a drag-and-drop Kanban board view among Gantt, table and dashboard views. Larger needs go through a sales contact, unlike Trello's published Enterprise price.
Switch from Trello if you need schedules and workload views for 15 to 200 users with a Kanban board kept.
United States · Free plan for one project; paid plans are flat monthly prices capped by active projects, with unlimited users from Studio upwards; published
Flat monthly prices instead of per-seat pricing: Free covers one project and 5 users, paid plans from 3 active projects (Freelancer, $25 a month) to unlimited projects (Unlimited, $299 a month), and Studio upwards add unlimited users. Card tables are one of several tools in a project, with message boards and chat.
Switch from Trello if your team is large and a capped monthly price beats counting seats.
Ireland · Free plan for 5 users and 5 projects; paid per user per month with a 3-seat minimum, published; top plans by quote
Built for client work from Teamwork Crew Limited, headquartered in Cork, Ireland. Free allows up to 5 projects and 5 users, Basics is $9.99 per user per month billed yearly with a 14-day trial, and billable time tracking is included. Data can be hosted in the US or the EU.
Switch from Trello if you bill clients for time and want the choice of EU data hosting.
Karlsruhe-based Axonic GmbH sells it with Kanban, Gantt, calendar and chat. Plus is EUR 8 per seat per month but capped at 10 users, Team is EUR 12 with unlimited users, and Business is EUR 21. A 14-day trial is typical. Trello's price is lower than Team.
Switch from Trello if you want a German vendor with a Kanban board and a per-seat price near Trello's.
Germany · Per user per month, published; 14-day trial; on-premise edition from 100 users
Munich-based Stackfield GmbH, with Kanban lists, Gantt, team chat and polls in one workspace. Starter is EUR 9 per user per month for at most 10 users and 3 rooms, Business is EUR 14, and a 14-day trial includes all features. An on-premise edition exists. It costs more per seat than Trello.
Switch from Trello if data location and German hosting matter more than a low seat price.
Germany · Free community edition; paid Enterprise plans per user per month from 25 users, published
Open source (GPL v3 on GitHub) from OpenProject GmbH in Berlin, with a free Community edition and no minimum users. Paid Enterprise plans start at EUR 5.95 per user per month with a 25-user minimum, in the cloud or on-premises. It is a planning tool with agile boards, so setup is heavier than Trello.
Switch from Trello if you want to self-host an open source tool and plan with Gantt and agile boards.
Germany · Per user per month, published; free trial
Aimed at agencies, with capacity planning and time tracking, and priced from EUR 5 per user per month. The vendor states hosting on Microsoft servers in Germany, and a free trial needs no payment details. The Basic plan is recommended for 1 to 5 users, so a larger Trello Workspace moves to a dearer tier.
Switch from Trello if you run an agency and need time tracking and capacity planning in one tool.
Romania · Free plan for one user; paid per user per month, published
Time tracking and invoicing first, with Kanban boards from the Solo plan. Free covers 1 user, 2 projects and 1 client, Plus is $10.9 per user per month (rising to $15.9 after 3 months) and Pro $16.9, with a 15-day trial. Its free plan holds one person, against Trello's 10.
Switch from Trello if you are a freelancer or studio that invoices from tracked time.
Trello remains the right choice for a small team that tracks work as cards moving across a few boards. The free plan allows 10 collaborators and unlimited cards, Standard is $5 per user a month, and every paid plan is priced on its public page. If you need no timeline, no portfolio reporting and stay under 10 boards, a heavier tool adds setup time for views you will not open.
05
What moving off Trello involves
01
Export before you cancel
Export each board to JSON from the board menu, and from a Premium Workspace export all boards in CSV and JSON. The JSON keeps only the 1,000 most recent actions per board, so comments older than that need the Workspace-wide export. Keep the files, because Trello cannot re-import them.
02
Plan for rebuilt boards, not an import
Because Trello cannot re-import its own export, assume lists become columns or statuses by hand or through the new tool's importer, which we did not verify, and check that checklists and labels survive. Move one live board first, run both tools for two weeks, then retire Trello once the team stops opening it.
06
Questions about replacing Trello
6 answers
What is the cheapest alternative to Trello?
For paid seats, OpenProject Enterprise starts at EUR 5.95 per user a month with a 25-user minimum, ClickUp Unlimited is $7 and Trello Standard is $5.
For free, OpenProject Community has no user minimum, and ClickUp and Wrike both publish a free plan. Compare limits, not only the price.
Is there a free alternative to Trello?
ClickUp's free plan has unlimited tasks and members with Kanban boards, MeisterTask allows 3 projects, Teamwork allows 5 projects and 5 users, and OpenProject Community is open source and free. Asana's free plan holds 2 users and monday.com's holds 2 seats.
Is there a European alternative to Trello?
MeisterTask, Zenkit, Stackfield and OpenProject state German vendors, and Teamwork is headquartered in Cork, Ireland. Trello's owner Atlassian lists Sydney as global headquarters and US entities in its privacy policy, so the country of Trello's owner is not a single fact.
Can I self-host a Trello alternative?
OpenProject can run on your own infrastructure in the Community edition, which is GPL v3, and Stackfield offers an on-premise edition. Trello is hosted by the vendor, and the other tools here are sold as cloud services unless their pricing pages say otherwise.
Which alternative suits a team larger than 10 people?
Trello's free plan stops at 10 collaborators. Basecamp prices by project, with unlimited users on Studio and above, and Zenkit Team has unlimited users. Wrike Team covers 2 to 15 users. Check what a per-seat tool costs at your headcount first.
Can I import my Trello boards?
Trello says it cannot import JSON or CSV files to recreate a board, and its own export is JSON or Premium CSV. Whether a given alternative imports Trello boards is not stated on the pages we checked, so test with one board before committing.
Founder of The Knowledge Engineers and of 2 Steps Ahead, an AI search visibility agency. Editorially responsible for every page on this site; research and drafting are AI-assisted.
Written, edited and fact-checked by Sebastiaan Smits. Last reviewed
19 October 2026. How we review.
