Teams look for a Wrike alternative when its tier structure becomes the problem: advanced resource planning and budgeting sit on quote-only plans, while the published plans stop at 15 or 200 users. Some move to cheaper per-user tools, others to a tool with simpler tiers, and a few to open-source or German-hosted options.
Short answer: The closest replacements for Wrike in our project management ranking are Asana, monday.com and ClickUp. Choose Asana if you want a similar ladder of plans with portfolios and goals at the Advanced tier. All 11 alternatives below are ranked products from Best Project Management Software in 2026, and each says where it differs from Wrike.
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Pricing: Free plan; Team and Business per user per month, published; Pinnacle and Apex by quote
Established in: United States
Built for: An agency or PMO tracking billable work against plan
Not for: A team that wants something people adopt on their own
01
Why buyers look past Wrike
01
The advanced layer is behind a sales call
Wrike publishes Free, Team at $10 and Business at $25 per user per month. Its advanced resource and capacity planning, budgeting and advanced reporting are listed on Pinnacle, and Apex adds more AI actions; both are priced on request. A team that chose Wrike for resource management then finds the answer to what it costs is a quote.
02
User bands decide which plan you can buy
The Team plan covers 2 to 15 users and Business 5 to 200 users. A department that grows past 15 is pushed up a tier, and one that grows past 200 into a negotiated plan. Tools with flat or banded-free tiers behave differently, so the growth plan matters more than today's price.
03
A dense tool for casual contributors
Wrike lists Gantt charts, a workload view, time tracking, proofing and approvals, request forms, resource planning and custom workflows as features. For a team that needs a shared board and due dates, that breadth is more interface than the work calls for, and lighter tools suit it better.
One dataset viewed as a list, board, table or calendar
you build around flexible lists and want SSO on a published mid-tier plan
#3
03
What each one does differently
1
Asana
United States · Free plan for 2 users; paid per user per month, published
Asana publishes four tiers: a free Personal plan for up to 2 users, Starter at $10.99 and Advanced at $24.99 per user per month on annual billing. Advanced adds portfolios, goals, resource management and proofing. Capacity planning is reserved for Enterprise, which is priced on request, as Wrike's advanced planning is.
Switch from Wrike if you want a similar ladder of plans with portfolios and goals at the Advanced tier.
Israel · Free plan for 2 seats; paid per seat per month from 3 seats, published
monday.com sells per seat with a free plan limited to 2 seats and paid tiers at 9, 12 and 19 euros per seat per month on annual billing, differing by automation and workflow limits. Wrike counts a plan's user range instead (Team 2 to 15, Business 5 to 200). monday.com's quota model is the thing to understand first.
Switch from Wrike if you prefer a tiered price tied to automations and workflows rather than user ranges.
United States · Free tier; paid per user per month, published
ClickUp has a Free Forever plan, Unlimited at $7 and Business at $12 per user per month on yearly billing. Business already includes proofing and workload management, which Wrike places differently across its tiers. Its AI products are priced separately, from $9 per user per month.
Switch from Wrike if you want proofing and workload in a mid-priced plan and price per user matters most.
Ireland · Free plan for 5 users and 5 projects; paid per user per month with a 3-seat minimum, published; top plans by quote
Teamwork.com has a free plan for 5 users and 5 projects and paid plans per user: Basics at $9.99 with a 3-user minimum and Accelerate at $24.99 with a 5-user minimum. Billable time tracking comes from Basics, workload planning and invoicing from Accelerate. Profitability insights sit on quote-priced tiers.
Switch from Wrike if client billing and time tracking drive your project work.
Germany · Free community edition; paid Enterprise plans per user per month from 25 users, published
OpenProject has a free Community edition and Enterprise plans from 5.95 euros per user per month with a 25-user minimum, run in the vendor's cloud or on your own servers. Users are counted by name, and the Premium plan requires at least 100 users.
Switch from Wrike if you want to self-host and keep project data on your own infrastructure.
Germany · Per user per month, published; free trial
awork is priced per user from 5 euros a month (annual billing) on Basic, 12 on Standard and 22 on Professional, hosted on ISO 27001 certified Microsoft servers in Germany. Time tracking is in every plan, full workload views from Standard. Enterprise, with SSO, is for 100 or more users.
Switch from Wrike if you want a published price per user and data hosting in Germany.
Romania · Free plan for one user; paid per user per month, published
Paymo's free plan covers one user, one client and two projects, and the Plus and Pro plans have unlimited users and projects. Invoicing and estimates start at Plus, while Gantt charts, dependencies, workload and timesheet approvals are limited to Pro. Promotional first-quarter pricing applies to new monthly plans.
Switch from Wrike if a services team wants tasks, time and invoices in one tool.
United States · Free plan for one project; paid plans are flat monthly prices capped by active projects, with unlimited users from Studio upwards; published
Basecamp has no per-user fee: a free plan for 5 users and one project, then flat monthly prices of $25 (Freelancer, 20 users), $59 (Studio), $99 (Pro) and $299 (Unlimited, annual billing). Studio upwards has unlimited users. It offers message boards, to-dos and chat, not Gantt, workload or proofing.
Switch from Wrike if a headcount-based bill is the problem and the work is simple enough for to-do lists.
Germany · Free plan; paid per user per month, published
MeisterTask has a free plan with unlimited tasks and up to 3 projects, Pro at 12.50 euros and Business at 24 euros per user per month. Timeline views arrive on Business, workload planner and portfolios only on Enterprise. It is built around task boards, not a resource-planning layer.
Switch from Wrike if a kanban board per project is enough and price per user matters.
Germany · Per user per month, published; 14-day trial; on-premise edition from 100 users
Stackfield combines tasks and team chat, priced per user from 9 euros (Starter, max 10 users) to 14 (Business, unlimited users), 18 (Premium) and 28 (Enterprise). Project portfolios and PERT charts begin at Premium. Starter has no Gantt views, and the trial includes all Premium features.
Switch from Wrike if you want chat and tasks in one tool in one workspace.
Zenkit prices per seat in euros: Plus at 8 (max 10 users), Team at 12 with unlimited users, Business at 21 with API, SAML SSO and audit logs. Each plan has quotas on workspaces, lists, items and storage, from 20,000 items on Plus to 150,000 on Business.
Switch from Wrike if you build around flexible lists and want SSO on a published mid-tier plan.
Wrike stays the right choice when the work is delivered to requesters or clients and someone must see capacity before committing. Its published feature set covers Gantt charts, a workload chart, time tracking, proofing and approval chains, request forms that route intake, and resource planning, with deeper capacity planning and budgeting on Pinnacle. If those are used weekly and the Pinnacle quote is acceptable, a lighter tool means rebuilding the same controls from several products.
05
What moving off Wrike involves
01
Request forms and approval chains need rebuilding
Wrike's request forms route intake and its approval chains run through proofing. Document the forms and who approves what, then rebuild them in the new tool's own form and approval builder. Check on which paid tier the target offers approvals, since several keep them on the second-highest plan.
02
Time and resource data are the hard part
Time tracked in Wrike can be synced with a finance system. Export the history before the cutover, decide whether the new tool needs it in-app or only in the accounting system, and confirm that workload views in the target exist at the tier you plan to buy.
03
Migrate by project, not by account
Pick a cutover date for each active project and finish or archive what is nearly done. Start new work in the replacement. Running two tools for one project splits the status reports and the proofing history.
06
Questions about replacing Wrike
6 answers
What is the best alternative to Wrike?
Asana is the most direct, with a comparable ladder of plans and portfolios and resource management on Advanced. ClickUp is cheaper per user and includes proofing and workload in its Business plan. Teamwork.com suits client work.
Is there a free alternative to Wrike?
Wrike has a free plan itself. Alternatives with free plans are Asana (2 users), monday.com (2 seats), ClickUp (Free Forever), Teamwork.com (5 users, 5 projects), Basecamp (5 users, one project) and MeisterTask (3 projects). OpenProject's Community edition is free and self-hostable.
Which Wrike alternative can be self-hosted?
OpenProject, whose Community edition is free and whose Enterprise plans run in the vendor's cloud or on-premises. We did not confirm a self-hosted edition of any other tool here.
Is Wrike or Asana better?
They overlap in Gantt, resource management and proofing. Asana publishes Starter at $10.99 and Advanced at $24.99; Wrike publishes Team at $10 and Business at $25. The difference is in the details of each tier, so compare the features you use.
Which Wrike alternative is hosted in Europe?
awork states that it uses ISO 27001 certified Microsoft servers in Germany. We did not verify the hosting locations of the other tools.
Who owns Wrike?
Wrike was founded in 2006 and is headquartered in San Diego. Its company page states that it joined the Citrix family in 2021 and became independent in 2022, without naming the current owner.
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Sources
Checked 8 October 2026
Wrike pricing: Free, Team $10 (2-15 users), Business $25 (5-200 users), Pinnacle and Apex on request, resource planning and budgeting on Pinnacle.
Wrike features: Gantt, workload, time tracking, proofing and approvals, request forms, resource management, custom workflows.
Wrike about: Founded 2006, San Diego headquarters, Citrix 2021, independent 2022.
Asana pricing: Personal free for 2 users, Starter $10.99, Advanced $24.99, portfolios, goals, resource management, Enterprise capacity planning.
monday.com pricing: Free 2 seats, work management plans at 9, 12, 19 euros per seat, automation limits.
ClickUp pricing: Free Forever, Unlimited $7, Business $12 with proofing and workload, AI add-ons.
Teamwork.com pricing: Free for 5 users and 5 projects, Basics $9.99 min 3 users, Accelerate $24.99 min 5 users.
OpenProject pricing: Free Community edition, Enterprise plans from 5.95 euros, 25-user minimum, cloud or on-premises.
awork pricing: Plans at 5, 12 and 22 euros per user, German hosting on Microsoft servers, time tracking and workload.
Paymo pricing: Free plan limits, Plus and Pro plans, Gantt and workload on Pro only, invoicing on Plus and Pro.
