Every tool in this category turns a price list into something a buyer signs.
What separates them is whether the pricing is published or a sales call, whether e-signature and payment collection are included or upsold, and whether an accepted quote becomes an invoice or a contract without leaving the tool. We rank on those.
Vendors can pay for visibility on this page. It never changes what an entry
says about a product, including the criticism, and we earn nothing when you click through to a
vendor. How that works.
In short
What proposal & quote management software does
Proposal and quote-management software builds, sends and tracks priced documents a buyer can accept or sign, and reports on what happened after you hit send.
Five things, in this order. Feature counts are not among them: they are the least useful
comparison in software, because every vendor ticks every box.
01
Setup effort in proposal & quote management software
What the first ninety days of a proposal & quote management software rollout cost in hours, not in licence fees. A product that needs a partner engagement before it does anything is a different purchase from one a team configures in an afternoon.
02
What proposal & quote management software really costs
What the bill becomes once the modules a normal buyer of proposal & quote management software needs are added, and whether you can read that number without a sales conversation.
03
Getting your data out of proposal & quote management software
How your own data comes back out, in what format, and whether that export is included in the proposal & quote management software contract or billed as a project.
04
Independence from the vendor
Whether you can buy proposal & quote management software, run it and leave it on your own terms. This test decides most of the order on this page, and it is why the largest vendors in proposal & quote management software often sit below the smaller ones.
05
Who the product is built for
The size and shape of company each proposal & quote management software product was actually built for. Most regret in software comes from buying for a company you are not yet.
The fourth test decides most of the order on this page, and it is the reason the largest
proposal & quote management software vendors sit below the smaller ones. A product with a published price, an export
that works and no mandatory implementation partner is a product you can leave.
A platform suite that arrives with a quote, a partner and a two-year commitment may well be
the better software and is still the harder decision to reverse. We rank proposal & quote management software for the
buyer who has to live with that decision without a procurement department, which is a stated
bias rather than a hidden one.
We do not publish a score out of ten. A number like 8.4 is a judgement dressed as a
measurement, and nobody can check it.
What you can check is on this page: what each proposal & quote management tool costs, where the vendor is
established, whether the price is published, and what we think it is bad at. Our full method
is on the how we work page.
From $50/month per concurrent user, published tiers
—
Resellers and installers quoting from a catalogue with fixed prices
Manufacturers with interdependent product options
Country is where the vendor is headquartered or contracts from, which is a
different question from where your data is hosted. Where the two tell different stories, the
entry says so.
The proposal editor built for agencies that send a lot of documents
Ranked #1 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingNorth America
Proposify, based in Dartmouth, Nova Scotia and founded in 2013, is a drag-and-drop proposal editor with AI drafting help and engagement analytics that show exactly which page a prospect stalled on.
The entry Basic plan caps sends at 10 documents a month, which is tight for an agency sending daily, and pricing above the Team tier drops to a sales conversation rather than a published number.
What stands out
Content library
AI writing assistant
Document-send limits by tier
CanadaBasic from $19/user/month (annual), published; higher tiers quoted
Interactive, webpage-style proposals with payment collection built in
Ranked #2 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingAsia-Pacific
Qwilr, an Australian company (Qwilr Operating Company Australia Pty Ltd), turns a proposal into a scrollable web page rather than a static PDF, with its own payment collection (QwilrPay) and buyer-engagement analytics built in.
A single user starts at $35 a month on Starter, but Growth and Scale price by a block of users (5 or 10) rather than per seat, so a team that needs six users pays for a ten-user Scale block.
What stands out
Interactive web-page proposals
QwilrPay built in
CRM integrations
AustraliaFrom $35/user/month (annual), published tiers
London-registered proposal software with unlimited documents from Enterprise
Ranked #3 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingEurope
Better Proposals is legally Advantix Technologies Ltd, registered in London, though the team works fully remote.
Pricing is published and per-seat, but the entry Starter tier is capped at one user and 10 documents a month; Premium removes the seat cap and adds CRM integrations, and only Enterprise gets unlimited monthly sends alongside content locking and manager approvals.
What stands out
Digital signatures on every tier
Content locking on Enterprise
Optional follow-up automation add-on
United KingdomFrom $13/user/month, published tiers
AI-native digital sales rooms with proposals, e-signature and deal tracking
Ranked #4 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingNorth America
GetAccept treats the signature as the end of a sales conversation rather than a legal act, and for a sales organisation that framing is useful: one link contains the proposal, the pricing, the video and the signing step, and the rep can see what was read.
For any other department it is the wrong purchase, because the seat price reflects sales features nobody else will use and the signature level stops short of qualified.
What stands out
Digital Sales Room
Mutual action plans
Multi-currency billing
Where it costs you
Priced as sales software, not as a signing utility
No qualified signature level for regulated agreements
Right for
Sales teams who want proposal tracking and the signature in one place
Wrong for
Legal, HR or finance processes needing evidence of identity
United StatesFrom $25/user/month, published; Enterprise quoted
Toronto-built response-management software for large, recurring RFPs
Ranked #5 of 12 in Best Proposal & Quote Management Software in 2026.
Pricing on requestNorth America
Loopio, founded in 2014 and headquartered in Toronto, is built for teams answering the same RFP questions repeatedly: it centralises approved answers in a searchable library and auto-drafts responses to new questionnaires.
There is no published pricing anywhere, and it is overbuilt for a team that just needs to send an occasional one-page quote rather than respond to formal, recurring tenders.
Madrid-based proposal software for freelancers and small agencies
Ranked #6 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingEurope
Nusii is a Madrid-headquartered proposal tool, founded in 2013, aimed squarely at freelancers and small agencies rather than enterprise sales teams.
Pricing is published and simple — three tiers by team size, from $29 to $129 a month — with a 60-day money-back guarantee that is unusually generous for this category, though the feature set is narrower than the sales-room-style tools above it.
Stavanger-based co-authoring software for large, multi-contributor RFPs
Ranked #7 of 12 in Best Proposal & Quote Management Software in 2026.
Pricing on requestEurope
Xait's XaitPorter is enterprise proposal software for a specific job: getting dozens of contributors writing sections of the same large tender response at once, with automated formatting and section-level change logs, used heavily in energy, government contracting, construction and manufacturing.
There is no published pricing or free trial — every engagement starts with a demo — which makes it a poor fit for a small team that just wants to send quotes.
What stands out
Multi-author co-authoring
AI content library
Built for energy, government and construction tenders
Dutch proposal software with unlimited proposals from €12.50/month
Ranked #8 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingEurope
Offorte, based in Breda and founded in 2010, does nothing but proposal software, with unlimited sends included even on its cheapest €12.50-a-month tier.
It publishes real pricing and a 14-day free trial with no credit card, but has no named security certification and its Premium tier scales in blocks of five users rather than true per-seat billing.
French quote-to-invoice CRM with e-signature at every published tier
Ranked #9 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingEurope
Sellsy, founded in 2009 and based in La Rochelle, ties quoting directly to invoicing: an accepted quote converts to an invoice in one click.
E-signature is included at every tier but capped per year (50 to 500 signatures depending on plan), and quoting only comes bundled with the rest of Sellsy's CRM and invoicing suite, not as a standalone product.
What stands out
One-click quote-to-invoice
E-signature on every tier
50,000+ users claimed
FranceFrom €39/user/month (annual), published tiers
Dutch service-business suite with a quote editor in every tier
Ranked #10 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingEurope
Simplicate, founded in 2014 in Groningen, includes a custom-styled quote editor in every tier of its service-business suite, so an accepted quote flows straight into project delivery, time tracking and invoicing.
It is not a fit for a team that wants a dedicated proposal tool only — quoting is one module among CRM, projects, hours and HR — and the three tiers sit close together in price.
What stands out
Quote-to-project-to-invoice in one system
Published per-user pricing
PSA/CRM suite, not standalone
NetherlandsFrom €24.50/user/month, published tiers
Amsterdam content platform used for brand-governed interactive proposals
Ranked #11 of 12 in Best Proposal & Quote Management Software in 2026.
Pricing on requestEurope
Foleon, founded in 2013 and headquartered in Amsterdam, builds interactive branded documents and names proposals as one of its core use cases alongside broader buyer-enablement content.
Every one of its four tiers is priced on request with no published numbers and no free trial found, which makes it the least transparent tool here to budget for, but the Brand Kit and unlimited-reviewer tooling suit a large marketing team keeping proposals on-brand at scale.
What stands out
Interactive Foleon Docs format
Brand Kit governance
Unlimited reviewers on Team tier+
NetherlandsQuoted on request across all four tiers
Orlando-based CPQ software running since 1993, priced per concurrent user
Ranked #12 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingNorth America
QuoteWerks belongs on this list as a control. Many companies shopping for CPQ have a price list, a discount matrix and a document problem, and every constraint question they can think of fits in a dropdown.
For them a perpetual licence and a distributor feed solve the whole job for less than one year of a subscription. It will not scale into configuration, the interface is unapologetically old, and integrations lean towards the IT reseller world.
What stands out
Unlimited quotes and templates on every tier
Sits between CRM and accounting
Concurrent-user licensing
Where it costs you
No real configuration rules engine
Windows-centric and dated to work in
Right for
Resellers and installers quoting from a catalogue with fixed prices
Wrong for
Manufacturers with interdependent product options
United StatesFrom $50/month per concurrent user, published tiers
How to choose proposal & quote management software
Proposal and quote-management software builds, sends and tracks priced documents a buyer can accept or sign, and reports on what happened after you hit send. The differences that matter are rarely in the feature list, so this is
the order we would work through them.
01
Decide whether you need a published price
9 of the 12 tools here publish what they cost; the other 3 quote per organisation, which means a sales conversation before you can compare anything. If you are buying without a procurement function, start with the ones that publish: Proposify, Qwilr, Better Proposals, GetAccept, Nusii, Offorte, Sellsy, Simplicate, QuoteWerks.
02
Work out what the first ninety days cost in time
Licence cost is the number in the contract; setup effort is the number that surprises people. Ask every shortlisted vendor who does the configuration, how long it took the last customer of your size, and what happens if that person leaves halfway.
03
Check the exit before the entry
Ask for an export of your own data in a format you can open, and ask whether it is included or billed as a project. A vendor that hesitates here is telling you what renewal negotiations will feel like in three years.
04
Match the tool to the size you are, not the size you plan to be
Most regret in this category comes from buying for a headcount that never arrived. The entry-level products here are not worse; they are aimed at a different company.
05
Decide how much the jurisdiction matters
These 12 vendors are established in 8 countries across 3 regions (Europe 7, North America 4, Asia-Pacific 1). Where a vendor is established decides which government can compel access to what it holds, which is a different question from where the servers are. For most buyers that is a factor, not a veto.
What goes wrong most often when buying proposal & quote management software
Shortlisting proposal & quote management software on a feature matrix. Every vendor in this category ticks every box, so the matrix tells you nothing and costs a week.
Testing with clean data. Import the messy export from the system you are replacing, because that is what your first week of proposal & quote management software will actually look like.
Letting the vendor run the demo. Ask for a proposal & quote management tool sandbox and do your own three most common tasks in it, timed.
Buying for the company you plan to become. The entry-level proposal & quote management tools here are not worse products, they are aimed at a different size of company.
07
Frequently asked questions
9 answers
What is the best proposal & quote management in 2026?
Proposify leads our ranking of 12. Proposify, based in Dartmouth, Nova Scotia and founded in 2013, is a drag-and-drop proposal editor with AI drafting help and engagement analytics that show exactly which page a prospect stalled on.
The entry Basic plan caps sends at 10 documents a month, which is tight for an agency sending daily, and pricing above the Team tier drops to a sales conversation rather than a published number.
How did you rank these proposal & quote management tools?
On what separates products after the demo: how much setup the first ninety days take, what the price becomes once the modules a normal buyer needs are added, how your data comes back out, whether you can buy and leave it without a partner engagement, and who the product is genuinely for.
That fourth test is why the large platform suites usually sit lower here than their market share would suggest. Not on feature counts, and not on a score we invented.
Which proposal & quote management tools publish their pricing?
9 of the 12, with the pricing model each one publishes:
Proposify: Basic from $19/user/month (annual), published; higher tiers quoted.
Qwilr: From $35/user/month (annual), published tiers.
Better Proposals: From $13/user/month, published tiers.
GetAccept: From $25/user/month, published; Enterprise quoted.
Nusii: From $29/month, published tiers.
Offorte: From €12.50/month, published tiers.
Sellsy: From €39/user/month (annual), published tiers.
Simplicate: From €24.50/user/month, published tiers.
QuoteWerks: From $50/month per concurrent user, published tiers.
The other 3 quote per organisation.
Is there a free proposal & quote management tool?
None of the tools here offer a usable free tier, which is itself a signal about who this category is sold to.
Where are these proposal & quote management vendors established?
In 8 countries across 3 regions: Europe 7, North America 4, Asia-Pacific 1.
Proposify is established in Canada.
Qwilr is established in Australia.
Better Proposals is established in the United Kingdom.
GetAccept is established in the United States.
Loopio is established in Canada.
Nusii is established in Spain.
Xait is established in Norway.
Offorte is established in the Netherlands.
Sellsy is established in France.
Simplicate is established in the Netherlands.
Foleon is established in the Netherlands.
QuoteWerks is established in the United States.
Establishment decides whose courts and whose disclosure laws apply, which is a separate question from where the data is hosted.
What should you use instead of Proposify?
Qwilr and Better Proposals are the next two on this page.
Qwilr is for Interactive, webpage-style proposals with payment collection built in; Better Proposals is for London-registered proposal software with unlimited documents from Enterprise. All 12 are ranked here with what each one is bad at.
Who should not buy Proposify?
Proposify, based in Dartmouth, Nova Scotia and founded in 2013, is a drag-and-drop proposal editor with AI drafting help and engagement analytics that show exactly which page a prospect stalled on.
The entry Basic plan caps sends at 10 documents a month, which is tight for an agency sending daily, and pricing above the Team tier drops to a sales conversation rather than a published number.
Do you get paid for these rankings?
Vendors can pay for visibility, which affects where and how prominently a product appears. It does not change a word of what the entry says about that product, including the criticism, and it cannot buy inclusion for something that does not belong in the category.
We take no commission when you click through to a vendor and we do not know whether you bought anything. The full arrangement is on our disclosure page.
How often is this proposal & quote management guide updated?
Whenever the facts move: a price change, an acquisition, a product that stops being maintained. The published and updated dates at the top of the page are real, and a review means someone went back to the vendor documentation rather than bumping a date.
These 12 products are the ones we judged worth ranking in proposal & quote management. If yours belongs here and is missing, tell us what it does and who it is for, and we will look at it. Inclusion is an editorial call and it is not for sale — but nobody gets considered for a list they were never put in front of.
People land on this page with a shortlist to make, not a browsing habit to feed. That is a narrower audience than a banner reaches and a far more decided one.
Written by us, about you
We describe the product in our own words, say who it suits and say who it does not. A vendor never writes the entry and never sees it before it goes up.
A correction costs nothing
If a fact about your product is wrong here, tell us and we fix it, whether or not there is any money between us. That offer is older than any commercial arrangement on this site.
Placement is separate, and disclosed
Where a product sits in the ranking can be paid for, and the notice above the list says so on every page. What the entry says about the product is not for sale at any price.
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