Every tool in this category turns a price list into something a buyer signs.
What separates them is whether the pricing is published or a sales call, whether e-signature and payment collection are included or upsold, and whether an accepted quote becomes an invoice or a contract without leaving the tool. We rank on those.
Vendors can pay for visibility on this page. It never changes what an entry
says about a product, including the criticism, and we earn nothing when you click through to a
vendor. How that works.
In short
What proposal & quote management software does
Proposal and quote-management software builds, sends and tracks priced documents a buyer can accept or sign, and reports on what happened after you hit send.
In this order: setup effort, what it really costs, how your data comes back out, whether
you can leave, and who each proposal & quote management tool is built for. One rule sits on top of those tests:
Places 1 to 3 go to challengers, vendors outside the best-known brands in a category, wherever the category has them; the established names follow from place 4 in their ranked order. Why those five, and why there is no
score out of ten, is on the how we work page.
From $50/month per concurrent user ($45.83 billed annually), published tiers
—
Resellers and installers quoting from a catalogue with fixed prices
Manufacturers with interdependent product options
Country is where the vendor is headquartered or contracts from, which is a
different question from where your data is hosted. Where the two tell different stories, the
entry says so.
Interactive, webpage-style proposals with payment collection built in
Ranked #1 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingAsia-Pacific
Qwilr, an Australian company (Qwilr Operating Company Australia Pty Ltd), turns a proposal into a scrollable web page rather than a static PDF, with its own payment collection (QwilrPay) and buyer-engagement analytics built in.
A single user starts at $35 a month on Starter, but Growth ($55) and Scale ($75) are annual-only with minimums of five and ten users, so a three-person team that wants automations, or the Salesforce integration reserved for Scale, pays for seats it does not fill.
What stands out
Interactive web-page proposals
QwilrPay built in
CRM integrations
AustraliaFrom $35/user/month (annual), published tiers
London-registered proposal software with unlimited documents from Enterprise
Ranked #2 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingEurope
Better Proposals is legally Advantix Technologies Ltd, registered in London, though the team works fully remote.
Pricing is published and per-seat, but the entry Starter tier is capped at one user and 10 documents a month; Premium removes the seat cap and adds CRM integrations, and only Enterprise gets unlimited monthly sends alongside content locking and manager approvals.
What stands out
Digital signatures on every tier
Content locking on Enterprise
Optional follow-up automation add-on
United KingdomFrom $13/user/month (annual), published tiers
Toronto-built response-management software for large, recurring RFPs
Ranked #3 of 12 in Best Proposal & Quote Management Software in 2026.
Pricing on requestNorth America
Loopio, founded in 2014 and headquartered in Toronto, is built for teams answering the same RFP questions repeatedly: it centralises approved answers in a searchable library and auto-drafts responses to new questionnaires.
There is no published pricing anywhere, and it is overbuilt for a team that just needs to send an occasional one-page quote rather than respond to formal, recurring tenders.
The proposal editor built for agencies that send a lot of documents
Ranked #4 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingNorth America
Proposify, founded in 2013 and run as a fully remote company with a mailing address in Dartmouth, Nova Scotia, is a drag-and-drop proposal editor with AI drafting help and engagement analytics that show exactly which page a prospect stalled on.
The entry Basic plan includes 10 sends a month and charges $0.50 for each one after that, which adds up for an agency sending daily, and the Business tier above Team is a sales conversation starting at $3,900 a year rather than a per-seat number.
What stands out
Content library
AI writing assistant
Document-send limits by tier
CanadaBasic from $19/user/month (annual), Team $41, published; Business from $3,900/year
AI-native digital sales rooms with proposals, e-signature and deal tracking
Ranked #5 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingNorth America
GetAccept treats the signature as the end of a sales conversation rather than a legal act, and for a sales organisation that framing is useful: one link contains the proposal, the pricing, the video and the signing step, and the rep can see what was read.
For any other department it is the wrong purchase, because the seat price reflects sales features nobody else will use, even if qualified signatures and Nordic eID checks are available.
What stands out
Digital Sales Room
Mutual action plans
Multi-currency billing
Where it costs you
Priced as sales software, not as a signing utility
eID verification in the Nordics carries an extra charge
Right for
Sales teams who want proposal tracking and the signature in one place
Wrong for
Legal, HR or finance processes needing evidence of identity
United StatesFrom $25/user/month, published; Enterprise quoted
Madrid-based proposal software for freelancers and small agencies
Ranked #6 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingEurope
Nusii is a Madrid-headquartered proposal tool, founded in 2013, aimed squarely at freelancers and small agencies rather than enterprise sales teams.
Pricing is published and simple: three tiers by team size, from $29 to $129 a month, each capping active proposals (5, 20 and 50+), with Stripe payments starting on the $49 Agency tier. The 60-day money-back guarantee is unusually generous for this category, though the feature set is narrower than the sales-room-style tools above it.
Stavanger-based co-authoring software for large, multi-contributor RFPs
Ranked #7 of 12 in Best Proposal & Quote Management Software in 2026.
Pricing on requestEurope
Xait's XaitPorter is enterprise proposal software for a specific job: getting dozens of contributors writing sections of the same large tender response at once, with automated formatting and section-level change logs, used heavily in energy, government contracting, construction and manufacturing.
There is no published pricing or free trial — every engagement starts with a demo — which makes it a poor fit for a small team that just wants to send quotes.
What stands out
Multi-author co-authoring
AI content library
Built for energy, government and construction tenders
Dutch proposal software with unlimited proposals from €12.50/month
Ranked #8 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingEurope
Offorte, based in Breda and founded in 2010, does nothing but proposal software, with unlimited sends included even on its cheapest €12.50-a-month tier.
It publishes real pricing and a 14-day free trial with no credit card, but has no named security certification and its Premium tier scales in blocks of five users rather than true per-seat billing.
French quote-to-invoice CRM with e-signature at every published tier
Ranked #9 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingEurope
Sellsy, founded in 2009 in La Rochelle and now part of the TeamSystem group, ties quoting directly to invoicing: an accepted quote converts to an invoice in one click.
E-signature is included at every tier but capped per year (50 to 500 signatures depending on plan), and quoting only comes inside Sellsy's sales CRM or invoicing modules, not as a standalone proposal tool; the combined Sales and Invoicing bundle lists at €49 per user a month with a two-user minimum.
What stands out
One-click quote-to-invoice
E-signature on every tier
50,000+ users claimed
FranceFrom €29/user/month ex VAT (annual, 12-month commitment), published tiers
Dutch service-business suite with a quote editor in every tier
Ranked #10 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingEurope
Simplicate, founded in 2014 in Groningen and part of the Blinqx group since 2024, includes a custom-styled quote editor in every tier of its service-business suite, so an accepted quote flows straight into project delivery, time tracking and invoicing.
It is not a fit for a team that wants a dedicated proposal tool only, since quoting is one module among CRM, projects, hours and HR, and while the per-user fees sit close together (€24.50 to €27 at five users), the monthly base licence rises from €136 to €300 across the three tiers.
What stands out
Quote-to-project-to-invoice in one system
Published base licence plus per-user fee
PSA/CRM suite, not standalone
Netherlands€136/month base licence plus €24.50/user/month, published tiers
Amsterdam content platform used for brand-governed interactive proposals
Ranked #11 of 12 in Best Proposal & Quote Management Software in 2026.
Pricing on requestEurope
Foleon, founded in 2013 and headquartered in Amsterdam, builds interactive branded documents and names proposals as one of its core use cases alongside broader buyer-enablement content.
Every one of its four tiers is priced on request with no published numbers and no free trial found, which makes it the least transparent tool here to budget for, but the Brand Kit and unlimited-reviewer tooling suit a large marketing team keeping proposals on-brand at scale.
What stands out
Interactive Foleon Docs format
Brand Kit governance
Unlimited reviewers on Team tier+
NetherlandsQuoted on request across all four tiers
Orlando-based CPQ software running since 1993, priced per concurrent user
Ranked #12 of 12 in Best Proposal & Quote Management Software in 2026.
Published pricingNorth America
QuoteWerks belongs on this list as a control. Many companies shopping for CPQ have a price list, a discount matrix and a document problem, and every constraint question they can think of fits in a dropdown. For them a concurrent-user subscription from $50 a month, or $102 on Pinnacle where the distributor feeds sit, solves the whole job for a fraction of what the products above cost.
It will not scale into configuration, the Windows desktop edition is unapologetically old (the browser-based Web edition is what the published prices buy), and integrations lean towards the IT reseller world.
What stands out
Unlimited quotes and templates on every tier
Sits between CRM and accounting
Concurrent-user licensing
Where it costs you
No real configuration rules engine
Desktop edition is Windows-only and dated to work in
Right for
Resellers and installers quoting from a catalogue with fixed prices
Wrong for
Manufacturers with interdependent product options
United StatesFrom $50/month per concurrent user ($45.83 billed annually), published tiers
How to choose proposal & quote management software
Proposal and quote-management software builds, sends and tracks priced documents a buyer can accept or sign, and reports on what happened after you hit send. The differences that matter are rarely in the feature list, so this is
the order we would work through them.
01
Decide whether you need a published price
9 of the 12 tools here publish what they cost; the other 3 quote per organisation. The ones you can compare without a sales call: Qwilr, Better Proposals, Proposify, GetAccept, Nusii, Offorte, Sellsy, Simplicate, QuoteWerks.
02
Decide how much the jurisdiction matters
These 12 vendors are established in 8 countries across 3 regions (Europe 7, North America 4, Asia-Pacific 1). That decides whose disclosure law applies to what the vendor holds, wherever the servers are.
Pitch documents, tender responses and catalogue quotes are three separate jobs
Proposify, Qwilr, Better Proposals, Nusii and Offorte produce a persuasive document that a client signs. Loopio and Xait answer formal RFPs, the first from a library of approved answers, the second with dozens of contributors writing one tender.
QuoteWerks quotes from a catalogue for resellers and MSPs. These tools barely compete, and a shortlist mixing them points to an undefined requirement.
Sort last year's outgoing documents into pitches, questionnaire responses and line-item quotes.
If you answer RFPs, count how many people contribute to a single response.
If you quote from a price list, check whether distributor pricing can feed in, which QuoteWerks reserves for its top tier.
Send caps and user blocks move the bill more than the seat price
Proposify's Basic plan includes 10 sends a month, then charges per extra send, and Better Proposals' Starter caps at 10 too, with unlimited sends arriving only on Enterprise. Offorte includes unlimited proposals on its cheapest tier.
Qwilr's Growth and Scale carry minimums of five and ten users, Offorte's Premium comes in blocks of five, and QuoteWerks licenses concurrent users, so occasional quoters can share.
Count the documents sent in your busiest month and hold that against the plan's cap.
Price your exact headcount, including the unused seats in a block.
Ask whether a colleague who only approves, or quotes twice a month, needs a paid seat.
Where an accepted quote goes next
Acceptance leads somewhere different in each product. Sellsy converts an accepted quote into an invoice in one click and Simplicate carries it into projects, hours and invoicing, though both come only as part of a wider suite.
Qwilr and Nusii take payment alongside the proposal. GetAccept surrounds the deal with a sales room and mutual action plans.
Follow one accepted document through to the invoice and count the manual steps.
Check whether signatures are rationed; Sellsy caps them per year on every tier.
Ask which signature level is provided; GetAccept offers qualified signatures only through a partner, on request.
Web page or PDF: the format decides what you learn about the reader
Qwilr and Foleon present a proposal as an interactive web page instead of a static file, and Proposify's analytics show which page a prospect stalled on.
That insight only pays if salespeople act on it. Foleon adds brand governance for large marketing teams but quotes every tier, whereas Nusii and Offorte stay with simpler documents at published prices.
Ask two or three clients whether their procurement process requires a PDF on file.
Check exactly what the salesperson is told when a prospect opens, forwards or abandons the document.
Have a non-designer build a proposal from the content library and see whether it stays on brand.
What goes wrong most often when buying proposal & quote management software
Sitting through a Loopio or Xait demo when the need is a one-page quote sent the same afternoon.
Choosing the entry tier and running into a 10-document monthly cap in the second week.
Buying a standalone proposal editor when the actual pain is retyping accepted quotes into the invoicing system.
Paying for read-tracking that no salesperson looks at before the follow-up call.
07
Frequently asked questions
6 answers
What is the best proposal & quote management in 2026?
Qwilr leads our ranking of 12. Qwilr, an Australian company (Qwilr Operating Company Australia Pty Ltd), turns a proposal into a scrollable web page rather than a static PDF, with its own payment collection (QwilrPay) and buyer-engagement analytics built in.
A single user starts at $35 a month on Starter, but Growth ($55) and Scale ($75) are annual-only with minimums of five and ten users, so a three-person team that wants automations, or the Salesforce integration reserved for Scale, pays for seats it does not fill.
Which proposal & quote management tools publish their pricing?
9 of the 12, with the pricing model each one publishes:
Qwilr: From $35/user/month (annual), published tiers.
Better Proposals: From $13/user/month (annual), published tiers.
Proposify: Basic from $19/user/month (annual), Team $41, published; Business from $3,900/year.
GetAccept: From $25/user/month, published; Enterprise quoted.
Nusii: From $29/month, published tiers.
Offorte: From €12.50/month, published tiers.
Sellsy: From €29/user/month ex VAT (annual, 12-month commitment), published tiers.
Simplicate: €136/month base licence plus €24.50/user/month, published tiers.
QuoteWerks: From $50/month per concurrent user ($45.83 billed annually), published tiers.
The other 3 quote per organisation.
Is there a free proposal & quote management tool?
No. None of the 12 offer a usable free tier.
Where are these proposal & quote management vendors established?
In 8 countries across 3 regions: Europe 7, North America 4, Asia-Pacific 1.
Qwilr: Australia.
Better Proposals: United Kingdom.
Loopio: Canada.
Proposify: Canada.
GetAccept: United States.
Nusii: Spain.
Xait: Norway.
Offorte: Netherlands.
Sellsy: France.
Simplicate: Netherlands.
Foleon: Netherlands.
QuoteWerks: United States.
What should you use instead of Qwilr?
Better Proposals and Loopio are the next two on this page. Better Proposals is for London-registered proposal software with unlimited documents from Enterprise; Loopio is for Toronto-built response-management software for large, recurring RFPs.
Who should not buy Qwilr?
Qwilr, an Australian company (Qwilr Operating Company Australia Pty Ltd), turns a proposal into a scrollable web page rather than a static PDF, with its own payment collection (QwilrPay) and buyer-engagement analytics built in.
A single user starts at $35 a month on Starter, but Growth ($55) and Scale ($75) are annual-only with minimums of five and ten users, so a three-person team that wants automations, or the Salesforce integration reserved for Scale, pays for seats it does not fill.
If your proposal & quote management product belongs among these 12, tell us what it does and who it is for. Inclusion is an editorial call; what a listing is and is not is set out under software advice.
