Qwilr vs Better Proposals
Qwilr and Better Proposals are both cloud proposal tools with two-week trials and no free plan, but their price structures differ sharply. Qwilr starts at $35 per user per month on annual billing and sets minimums of 5 and 10 users on its Growth and Scale tiers. Better Proposals starts at $13 per user per month on annual billing, with unlimited seats from Premium, though its Starter plan stops at one user and 10 documents a month. Qwilr builds payment collection and buyer analytics into its pricing tiers, while Better Proposals leans on payment integrations and per-plan document counts.
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Choose Qwilr ifyou want proposals as scrolling web pages with built-in payments and buyer analytics, and can take on a five or ten-user minimum when you outgrow Starter. You also use Salesforce, Dynamics 365 or HubSpot.
Choose Better Proposals ifyou want the lowest per-seat cost and a larger team on one plan, with Stripe, GoCardless or PayPal payments and signatures on every tier. You also accept a monthly document count until you reach Enterprise.
Qwilr and Better Proposals side by side
| Qwilr | Better Proposals | |
|---|---|---|
| Our proposal & quote management rank | #1 of 13 | #2 of 13 |
| Established in | Australia | United Kingdom |
| List price, 8 November 2026 | Per user per month on annual billing: $35 Starter, $55 Growth, $75 Scale; Starter $49 if billed monthly | Starter $13, Premium $21, Enterprise $42 per user monthly under annual billing, or $19, $29 and $49 month to month |
| Free tier | — | — |
| Open source | — | — |
| Self-hostable | — | — |
Both are reviewed in full in our proposal & quote management ranking: Qwilr and Better Proposals.
Where they differ
Qwilr 1 · Better Proposals 2 · open 3- 01
Five-user and ten-user floors
Qwilr's Starter has a minimum of 1 user, but Growth sets a minimum of 5 and Scale of 10, and both of those are annual only. A three-person team that wants Growth would pay for five seats. Better Proposals caps Starter at one user, then offers unlimited seats on Premium and Enterprise with no minimum stated. For a small team that outgrows a single seat, Better Proposals gives the cheaper step up, and that decides the round.
Edge: Better Proposals
- 02
Documents included and analytics memory
Qwilr includes free documents of 40 on Starter (not on monthly billing), 200 on Growth and 600 on Scale, then charges $2.50 per document as pay-as-you-go, with bundles from $2 to $1.50 each. Its analytics history runs 60 days on Starter, 120 on Growth and unlimited on Scale. Better Proposals counts per month: Starter 10, Premium 50, Enterprise unlimited. We found no matching analytics window for Better Proposals, so the units do not line up.
Depends on the buyer
- 03
Seat prices on annual and monthly billing
Qwilr lists Starter at $35 per user per month on annual billing ($49 monthly), Growth at $55 and Scale at $75, both annual only. Better Proposals lists Starter at $13 annual ($19 monthly), Premium at $21 ($29 monthly) and Enterprise at $42 ($49 monthly), with no currency code printed. Qwilr's prices are in USD, and AU and NZ customers are billed in AUD. At every tier we read, Better Proposals costs less per seat than Qwilr.
Edge: Better Proposals
- 04
Collecting the money
Qwilr has its own payment collection, QwilrPay, with a fee of 0.09% on Starter and 0% on Growth and Scale. Better Proposals lists take payments and legally binding digital signatures on every plan, with Stripe, GoCardless and PayPal integrations from Starter. The pages we read state no per-payment fee for Better Proposals, and no fee beyond the plan for signatures. Qwilr's stated fee schedule is transparent, while Better Proposals leaves the payment cost to the processors you connect.
Depends on the buyer
- 05
Connections to CRMs and other tools
Qwilr puts HubSpot, Zoho and Pipedrive on Starter, adds Microsoft Dynamics 365 on Growth and Salesforce on Scale, and lists Zapier, Slack, QuickBooks and an AI assistant (MCP) integration, with API access on all plans at usage fees. Better Proposals adds CRM integrations, an API, Zapier and an MCP server from Premium, and sells its Nudge follow-up tool at $10 per user per month. Qwilr offers CRM links on its cheapest plan, which is the stronger position.
Edge: Qwilr
- 06
Trials, custom design and the team behind it
Qwilr gives Starter a 14-day trial, full features and no credit card, and the page names no trial for Growth or Scale. Better Proposals gives a 14-day trial, no card, that runs on the Premium plan, and sells custom template design from $1,495 one-time. Qwilr's terms name a Pty Ltd with an ABN and New South Wales law. Better Proposals says it is 100% remote, spread across five countries, and bootstrapped for 10 years, with no office named.
Depends on the buyer
When neither fits
If you need proposal responses built from a content library for formal tenders, or quoting tied to a particular ERP, neither of these is aimed at that. Proposify and Offorte are other proposal tools in our data to read next.
Qwilr or Better Proposals: questions
3 answersDoes a small team really pay for five seats at Qwilr?
On the Growth plan, yes: the pricing page sets a minimum of 5 users at $55 per user per month, annual only. Starter has a minimum of 1 user at $35 on annual billing. Scale sets a minimum of 10 users.
Can Better Proposals handle a whole sales team on one plan?
Premium and Enterprise list unlimited seats, but Premium allows 50 documents a month and Enterprise is unlimited. Starter is limited to one user and 10 documents. Premium costs $21 per user per month on annual billing.
Which one lets me test before paying?
Both trials last 14 days and take no credit card. Qwilr's trial is on Starter with full Starter features, and the page names none for the higher tiers. Better Proposals runs its trial on Premium.
Sources
Checked 8 November 2026- Qwilr pricing: per-user prices, seat minimums, included documents, QwilrPay fee, analytics history, integration tiers and Starter trial.
- Qwilr terms: the Pty Ltd entity, ABN and New South Wales governing law.
- Better Proposals pricing: seat and monthly document limits, payment and CRM integrations, Nudge add-on, template design price, Premium trial.
- Better Proposals home page: fully remote team spread over five countries and ten years bootstrapped.