Clearooms vs Flexopus

Clearooms and Flexopus both sell desk booking without charging per employee, but they count different things. Clearooms bills by band of desks, rooms or parking spaces, from GBP 60 a month for 1 to 19 desks, on rolling monthly terms with a 30-day trial. Flexopus bills per bookable resource, from EUR 1.59 a month on annual billing, says user numbers are unlimited, and hosts in Germany at Hetzner. Clearooms is simpler to cost in steps and Flexopus is broader and more modular, with add-ons that are priced separately, so the entry price is not the whole bill.

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Both are reviewed in full in our desk booking software ranking: Clearooms and Flexopus.

1. 01

   Counting desks, rooms and bays

   Clearooms prices three separate things. Desks run from Plan 1 at GBP 60 for 1 to 19 desks up to Plan 7 at GBP 1,050 for 400 to 499, with 500 and above on request. Meeting rooms cost GBP 10 each at 1 to 9 rooms, falling to GBP 6 at 150 to 299. Parking starts at GBP 60 for 1 to 19 spaces. Prices exclude VAT and assume annual billing, and the bill is based on desks, rooms or spaces rather than users.

   Depends on the buyer

2. 02

   Starter at EUR 1.59, Business at EUR 2.99

   Flexopus charges per resource per month on annual billing, EUR 1.59 for Starter and EUR 2.99 for Business, or EUR 1.99 and EUR 3.49 when paid monthly. Enterprise, with quantity discounts from 50 resources, is on request. Users are unlimited. A 48-desk office pays about EUR 76 on Starter annually, against GBP 95 at Clearooms, though the currencies differ. Flexopus is cheaper per desk, but its platform fee and optional add-ons narrow the gap, and crossing a Clearooms band raises the bill in steps.

   Edge: Flexopus

3. 03

   The 30-day tryout, with and without a card

   Clearooms gives 30 days of the full product and asks for payment details only when the trial ends. Flexopus offers a 30-day demo plan with pre-configured data, includes all Starter and Business functions and states that no credit card is needed. Neither has a free plan. The Flexopus demo is a sandbox with sample data, while the Clearooms trial is the real product on your own desks, so each suits a different test, and a facilities lead can run both side by side for a month.

   Depends on the buyer

4. 04

   Fees that sit outside the per-resource rate

   Flexopus monthly payers pay a one-time setup fee of EUR 10 and a platform fee of EUR 10 a month, while annual payers pay EUR 100 a year. Add-ons are EUR 250 per 50 resources once for floor plans, and EUR 50 a month each for a custom domain, individual SMTP and an HRIS link. Clearooms states no set-up or cancellation fee on its rolling terms, so its bill has fewer lines and is easier to forecast for a finance team.

   Edge: Clearooms

5. 05

   Where the data is stored

   Flexopus is a cloud service hosted in Germany by Hetzner Online GmbH on dedicated servers, and it claims ISO 27001 certification through TUV Rheinland. Clearooms states neither a hosting model nor any certification on the pages open to us, so a security review would start with questions rather than answers. For a buyer who must name a data centre country, Flexopus gives a usable answer, with a named provider and a named certification body.

   Edge: Flexopus

6. 06

   Apps, calendars and single sign-on

   Clearooms lists calendar integrations with Outlook, Teams and Google, plus SSO, iOS and Android apps, and parking management. Flexopus lists over 80 integrations, 35+ HRIS links, SSO and SCIM through Azure AD, and visitor, asset and catering booking, though SAML single sign-on starts on Business. Clearooms includes SSO in its description, while Flexopus has the longer module list and states the tier where SSO begins, which helps when you cost the plan before a demo.

   Edge: Flexopus

What does a 48-desk office pay at Clearooms?

A 48-desk office falls in Plan 2, 20 to 49 desks, at GBP 95 a month on annual billing. Monthly billing is about 10 percent higher, and prices exclude VAT.

The same example on the pricing page adds six rooms and twelve parking spaces in their own bands.

Do I pay Flexopus per employee?

No, billing is per bookable resource, meaning a desk, meeting room or parking space, and the number of users is unlimited. Starter is EUR 1.59 per resource per month on annual billing. Platform fees and add-ons come on top.

Which company is registered where?

Clearooms Limited appears in the footer and the homepage says Europe-based, here in the UK.

Flexopus GmbH has a German phone number with a +49 711 prefix and, per our data, is in Germany, though the page we read gives no street address. Neither company names a parent on its site.

• Clearooms pricing page: desk, room and parking bands in GBP, rolling terms without fees, 30-day trial taking payment details at the end.
• Clearooms homepage: UK base, Outlook, Teams and Google calendar links, SSO, mobile apps, parking management.
• Flexopus pricing page: EUR rates per resource for Starter and Business, monthly versus annual, platform fee, add-on prices, 30-day demo plan.
• Flexopus homepage: Hetzner hosting in Germany, ISO 27001 claim, 80+ integrations, HRIS and SCIM links, workplace modules.