Studio and gym owners look for a Mindbody alternative when the bill is made of several parts: a per-location subscription, a payment processing rate, and a fee on clients that arrive through its marketplace app. Most move to software priced openly by member count, to a specialist for one kind of studio, or to a chain platform when they grow past a single site.
Short answer: The closest replacements for Mindbody in our gym management ranking are TeamUp, Gymdesk and Zen Planner. Choose TeamUp if you want a price that follows your active customers and can leave at any month end. All 11 alternatives below are ranked products from Best Gym Management Software in 2026, and each says where it differs from Mindbody.
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Mindbody's pricing page starts at 99 euros a month per location for the Starter plan and quotes the higher tiers separately. Payment processing is a rate plus a fixed fee of $0.10 to $0.30 per transaction, and clients acquired through the Mindbody app carry a 20 percent fee capped at $30. Owners who add these together often want a quote they can read in one line.
Room and resource management, promo codes and advanced reporting sit on Accelerate, and email and text campaigns, lead management and retention analytics on Ultimate. A studio that needs one feature from a higher tier pays for the rest of that tier too. Alternatives that include everything at one price remove that decision.
Mindbody's parent company is Playlist, its site promotes ClassPass for business, and its pitch includes being discovered by more than 3 million active users of its app. That helps a boutique studio that needs new walk-ins. A gym that fills its classes from its own members gets less from it and still sees the platform priced around it.
| Alternative | Headquarters | Free option | Pricing | Key difference | Switch if | Our rank |
|---|---|---|---|---|---|---|
| TeamUp | United Kingdom | No free tier | Per active customer band per month, published, no minimum term | Class booking and recurring billing without a hardware contract | you want a price that follows your active customers and can leave at any month end | #1 |
| Gymdesk | United States | No free tier | Per member band per month, published, no contract | Memberships, billing and check-in for small single-site clubs | you run a single gym and want every feature without tiers | #3 |
| Zen Planner | United States | No free tier | Per active member band per month, published; month-to-month | Membership and billing software for martial arts and CrossFit gyms | you want to pay for active members only and prefer month-to-month terms | #10 |
| WellnessLiving | Canada | No free tier | Per month by plan, published; Starter $69, Business $199, BusinessPro $349; Enterprise on request | One system for gyms, studios, spas and salons together | you are a wellness studio that wants published prices across the whole range | #12 |
| PushPress | United States | Yes | Free tier; paid plans per month, published; payments per transaction | Gym management with a free tier and per-transaction payments | you are a small gym that wants to start free and can compare card rates by plan | #11 |
| GymMaster | New Zealand | No free tier | Per site per month by member band, published; door access plans separate | Gym software with its own 24/7 door access control | you run a 24 hour gym where door access and member count set the price | #4 |
| Wodify | United States | No free tier | Per location per month, published by tier | American software for CrossFit boxes and functional fitness gyms | you coach strength or functional fitness and want workout tracking inside the system | #13 |
| ClubRight | United Kingdom | No free tier | Monthly subscription by plan, published; no contract | British gym software with direct debit, bookings and access control | you run a UK club and collect most revenue by Direct Debit | #6 |
| Virtuagym | Netherlands | No free tier | Quoted per location, member tiers and modules priced separately | Member app, coaching plans and club administration in one | you sell coaching alongside memberships and want your own member app | #2 |
| Magicline | Germany | Yes | Free plan under 25 members; paid tiers per location per month, quoted; payment services priced separately | German club software built around contracts and direct debit | you run a fitness club, possibly very small, and want a tier that follows member count | #9 |
| Perfect Gym | Poland | No free tier | From €179 per club per month, published starting prices; one-time onboarding fee and some add-ons extra | Club management with kiosks, turnstiles and chain reporting | you operate several clubs and have the budget for a proper implementation | #5 |
United Kingdom · Per active customer band per month, published, no minimum term
TeamUp charges by the number of active customers, for example $189 a month for 101 to 200, with no setup fee and no long-term commitment. Mindbody charges per location. Unlimited locations sit under one TeamUp account. A branded app is an extra $99 a month.
Switch from Mindbody if you want a price that follows your active customers and can leave at any month end.
United States · Per member band per month, published, no contract
Gymdesk prices by active members, from $100 a month for up to 50 to $240 for up to 250, with unlimited staff accounts and all features in every plan. Mindbody stages features by tier. Door access ($100 a month for three doors) and a branded app ($100) are extra.
Switch from Mindbody if you run a single gym and want every feature without tiers.
United States · Per active member band per month, published; month-to-month
Zen Planner bills for active members only, starting at $99 a month for Studio, and runs month to month. Prospects and staff are not counted. It is owned by Daxko, LLC and sold in tiers that add a website and marketing automation, where Mindbody includes a website from Starter. A branded app is $39 a month extra.
Switch from Mindbody if you want to pay for active members only and prefer month-to-month terms.
Canada · Per month by plan, published; Starter $69, Business $199, BusinessPro $349; Enterprise on request
WellnessLiving publishes four tiers, Starter at $69 a month, Business at $199 and BusinessPro at $349 on monthly billing, with Enterprise quoted. Starter is limited to one staff member. It has an API at $19 a month and a white-label app only on BusinessPro.
Switch from Mindbody if you are a wellness studio that wants published prices across the whole range.
United States · Free tier; paid plans per month, published; payments per transaction
PushPress has a free plan with no monthly fee, then Pro at $159 and Max at $229 a month. Users, members and staff are unlimited on every tier. The catch is payments: the card rate falls from 4.99% + $0.30 on Free to 2.75% + $0.30 on Max, so processing volume decides which plan is cheapest.
Switch from Mindbody if you are a small gym that wants to start free and can compare card rates by plan.
New Zealand · Per site per month by member band, published; door access plans separate
GymMaster charges per site by member capacity: Foundation $89 a month up to 100 members, Advanced $129 up to 400, Professional $209 up to 1,300. Door access control is a separate bundle (from $129), with fobs from $1.30 each. It carries a 60 day money back guarantee and no contract.
Switch from Mindbody if you run a 24 hour gym where door access and member count set the price.
United States · Per location per month, published by tier
Wodify is aimed at CrossFit, functional fitness, martial arts and HYROX affiliates, and is priced per location per month (its pricing page shows Essentials from $199, with a promotion). Its centre is workout and performance tracking, which Mindbody treats as secondary.
Switch from Mindbody if you coach strength or functional fitness and want workout tracking inside the system.
United Kingdom · Monthly subscription by plan, published; no contract
ClubRight lists Core at 99 pounds a month plus VAT and Complete at 179 pounds, with no contract, no setup fee, unlimited members and users, and Direct Debit at 45p or 40p per collection. It is built for UK gyms, with a UK-based support team. Its pricing page mentions no marketplace fee.
Switch from Mindbody if you run a UK club and collect most revenue by Direct Debit.
Netherlands · Quoted per location, member tiers and modules priced separately
Virtuagym offers a white-label app, direct debit processing, workout and nutrition coaching and 24/7 gym access in one product, and sells to clubs, studios and chains. Its public pricing page could not be retrieved, so we cannot state a price. Mindbody has a published starting price, and Virtuagym's coaching tools go further.
Switch from Mindbody if you sell coaching alongside memberships and want your own member app.
Germany · Free plan under 25 members; paid tiers per location per month, quoted; payment services priced separately
Magicline, from Sport Alliance Solutions GmbH in Hamburg, is free below 25 members and then priced per location by member count: Basic to 500, Advanced to 1,500, Pro to 7,500, Ultimate unlimited. Its member app (MySports) is a separate add-on from 149 euros a month. Financial services are priced separately.
Switch from Mindbody if you run a fitness club, possibly very small, and want a tier that follows member count.
Poland · From €179 per club per month, published starting prices; one-time onboarding fee and some add-ons extra
Perfect Gym lists plans per club per month from 179 euros (Studio) to 575 euros (Enterprise), with a one-time professional onboarding fee and add-ons such as CRM and a mobile app sold separately. Implementation takes 2 to 8 weeks for a single site. Its top tier is described as built for global chains.
Switch from Mindbody if you operate several clubs and have the budget for a proper implementation.
Mindbody remains a reasonable choice for studios that want new clients from a marketplace. Its Starter plan includes integrated payments, a website, booking widgets and a listing in the Mindbody app, with unlimited users on every plan. If first-time clients from the app are a meaningful part of your revenue, the capped 20 percent fee can be cheaper than the advertising it replaces.
Mindbody states that cancellation may require advance notice depending on your agreement, and terms vary by plan and promotion. Read yours before choosing a date. Otherwise you can pay two systems for longer than planned.
Payment processing is optional at Mindbody, and third-party processors are accepted, but changing processor affects stored cards and recurring memberships. Ask the new vendor how stored payment methods migrate. Your Mindbody app listing and any marketplace clients stop with the account, so tell regular clients where to book.
Mindbody's pricing page shows Starter from 99 euros a month per location. Accelerate and Ultimate prices are not shown, and Enterprise is custom. Payment processing and the marketplace fee come on top, so the monthly price is a floor.
For first-time clients acquired through the Mindbody app, Mindbody states a fee of 20 percent, capped at $30. Later bookings by the same client are commission free.
No. Mindbody lists unlimited users on all plans and says multi-location pricing grows by location, not by staff added.
Mindbody's own site describes Playlist as Mindbody's parent company. Playlist also appears on the site as the source of the AI platform used in some of its tools.
Of the products we checked, Gymdesk, TeamUp, GymMaster, Zen Planner, PushPress, WellnessLiving, ClubRight and Magicline publish plan prices on their sites. Perfect Gym publishes starting prices and charges a one-time onboarding fee. Virtuagym's pricing could not be retrieved.
PushPress has a free plan with payment processing at higher rates, and Magicline is free below 25 members.
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Written by Elena Marchetti, edited by Hannah Reiter and fact-checked by Tomasz Wierzbicki. Last reviewed 8 October 2026. How we review.
