Visitor management software signs people into a building and, more importantly, proves afterwards who was inside.
This guide ranks on the things an auditor or a fire officer asks about: the evacuation roll, contractor induction, agreements captured at the desk, and how long a photograph of a visitor may legally be kept.
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In short
What visitor management software does
Visitor management software registers arrivals and departures at a site, issues badges, records agreements and inductions, and produces a live list of everyone currently on the premises.
In this order: setup effort, what it really costs, how your data comes back out, whether
you can leave, and who each visitor management tool is built for. Why those five, and why there is no
score out of ten, is on the how we work page.
Now sold on Sign In App plans: per site per year, published, unlimited sign-ins
—
Unstaffed lobbies where visitors need a real reply from their host
Estates needing contractor screening or multi-site policy control
Country is where the vendor is headquartered or contracts from, which is a
different question from where your data is hosted. Where the two tell different stories, the
entry says so.
Per-site pricing covering visitors, staff, contractors and evacuation lists
Ranked #1 of 15 in Best Visitor Management Software in 2026.
Published pricingEurope
Per-site pricing changes behaviour: nobody argues about whether the second entrance deserves a tablet, so the on-site list is actually complete, which is the only version of it worth having in an evacuation. Employee sign-in, contractors and deliveries share the log.
The commercial catch is tiered, as ID scanning, credential tracking and advanced compliance tools need the Enhanced or Pro plan, and organisations with real security requirements will find the checks shallower than FacilityOS or Eptura Visitor offer.
What stands out
Per site
Evacuation
Contractors
Where it costs you
ID scanning, credential tracking and advanced compliance tools need the Enhanced or Pro tier
Security workflows are simpler than dedicated high-security products
Right for
Multi-reception organisations wanting one predictable licence covering every building entrance
Wrong for
Regulated plants needing ID scanning and permit control
United KingdomPer site per year, published, with unlimited devices
Belgian sign-in system with straightforward pricing and European hosting
Ranked #2 of 15 in Best Visitor Management Software in 2026.
Published pricingEurope
Vizito is the answer when the requirement is a working sign-in system, a badge, a host notification and a defensible answer about where the data lives, rather than a workplace platform. Signing up takes minutes, the price is on the website and the company holds ISO 27001.
The limits are those of a small vendor: fewer access control and identity integrations, visit caps on the lower tiers, and a support team whose size you should verify if you run sites across several time zones.
What stands out
European hosting
SME
Self-serve
Where it costs you
Small integration catalogue compared with the American vendors
Standard and Pro are capped at 100 and 300 visits a month per location
Right for
European SMEs wanting sign-in running today with data kept in Europe
Wrong for
Multinationals standardising one visitor policy across many countries
BelgiumPer location per month, published, tiered by monthly visits (100, 300, unlimited)
Polished sign-in with desk booking and access control integrations
Ranked #3 of 15 in Best Visitor Management Software in 2026.
Free tierPublished pricingNorth America
Envoy is the most finished product in the category, and the details show: legal agreements signed on arrival, host notifications that actually reach people, badge printing that works, and, on the Enterprise tier, integrations with the access control system you already own.
Two things to price honestly. The workplace modules are where the bill grows, and a European data protection officer will want the transfer mechanism and retention settings documented before a single photograph is taken at reception.
What stands out
Workplace
Integrations
Access control
Where it costs you
Costs climb as workplace modules are added to the sign-in base
US establishment complicates European handling of visitor photographs
Right for
Offices wanting a visitor experience that reflects well on the company
Wrong for
Buyers who need visitor data to stay in Europe
United StatesFree Basic plan up to 100 entries a month; Premium per location per month, published; Enterprise quoted
Proxyclick's compliance-heavy visitor flows, now sold as Eptura Visitor
Ranked #4 of 15 in Best Visitor Management Software in 2026.
Pricing on requestNorth America
Proxyclick was built for the compliance case: identical rules at every site, screening against internal and external watchlists, identity verification at the door, and retention schedules set to corporate policy or local law, which is exactly the control a GDPR assessment asks about.
That remains its strength. The change to weigh is ownership, since it has been Eptura Visitor since 2025 and the Eptura portfolio sets the roadmap, and buyers should ask which parts of the visitor product get investment when workplace booking is the group's larger story.
What stands out
Compliance
Enterprise
Watchlists
Where it costs you
Now Eptura Visitor, sold by a US workplace software group rather than an independent Belgian vendor
Commercial model assumes many sites, not one
Right for
Regulated multinationals enforcing one identical visitor policy across many sites
Wrong for
Single-site companies with simple reception needs and small budgets
United StatesQuoted; Advanced and Power tiers, no prices published
High-security visitor and contractor control for regulated facilities
Ranked #5 of 15 in Best Visitor Management Software in 2026.
Published pricingNorth America
FacilityOS, formerly iLobby, treats the door as a control point. A contractor arrives, ContractorOS checks their credentials and documents are current, VisitorOS matches their identity to the document scanned, and only compliant contractors are approved for sign-in, with the record to prove it later.
Sine is the other product here built this far for contractors. In exchange you accept vendor-supplied hardware, add-ons that lift the starting price, an implementation, and a system whose complexity only makes sense under regulation.
What stands out
High security
Contractors
Manufacturing
Where it costs you
Deployed as a vendor-configured kiosk package, not a self-serve signup
Overbuilt for an ordinary office reception
Right for
Plants, labs and airports where contractor compliance is legally enforced
Wrong for
Small offices signing in a few visitors a day
CanadaPublished starting prices per module, VisitorOS from $225 a month with the iPad kiosk included
Sign-in and safeguarding for UK schools, colleges and trusts
Ranked #6 of 15 in Best Visitor Management Software in 2026.
Pricing on requestEurope
InVentry wins its market by answering inspection questions rather than office ones: who is on site, which visitors were identity-checked, whether DBS status was verified, and where staff attendance sits. Trusts get consistency across schools.
The commercial shape is the trade-off, since the kiosk is installed by InVentry engineers and bought outright, on split payments or on lease, so the switching cost at the end is physical as well as contractual.
What stands out
Education
Safeguarding
Hardware
Where it costs you
Sold as an installed hardware purchase with licence fees, not a tablet app you can drop
Designed around UK school requirements first, with business use secondary
Right for
UK schools and multi-academy trusts with safeguarding and attendance duties
Wrong for
Small offices wanting a self-installed tablet app
United KingdomQuoted per site, hardware and installation included
British sign-in terminals and software for schools, factories and offices
Ranked #7 of 15 in Best Visitor Management Software in 2026.
Self-hostablePricing on requestEurope
EntrySign treats sign-in as a site system rather than an app: terminals, ID cards and on-premise software come from one British supplier, and schools and factories are the core customers.
Staff sign-in sits alongside visitor and contractor management, so the evacuation list covers everyone on site. The model has costs. Prices are quoted, the hardware is part of the relationship, and a thirty-person office will pay for more installation than it needs.
What stands out
Contractor sign-in
Staff sign-in
Schools
Where it costs you
Price is quoted rather than published
Hardware from the vendor makes switching slower
Right for
British schools and manufacturing sites signing in staff, visitors and contractors
Wrong for
Small offices wanting a self-service tablet app today
United KingdomQuoted system purchase with no mandatory ongoing charges; support and cloud add-ons optional
Configurable digital receptionist with a separate flow per visitor type
Ranked #8 of 15 in Best Visitor Management Software in 2026.
Published pricingNorth America
Greetly's configurability is the reason to pick it: each visitor type gets its own questions, its own notification route and its own badge, which matters in a building where couriers, members, candidates and cleaners all arrive at the same door.
Configuration needs no vendor involvement. Against that, the product feels functional rather than designed, ID scanning covers US driver's licences only, and procurement teams that demand certifications will be sent to parent OfficeSpace's trust centre.
What stands out
Configurable
Deliveries
Coworking
Where it costs you
Plainer interface and shorter integration list than Envoy
No SOC 2 or ISO 27001 certificate of its own; relies on OfficeSpace's security posture
Right for
Coworking and mixed-use buildings handling many different types of arrival
Wrong for
Enterprises that run a formal vendor security review
United StatesPublished, $99 or $159 a month billed yearly, two feature tiers
American visitor software with ID scanning and a free starter tier
Ranked #9 of 15 in Best Visitor Management Software in 2026.
Free tierPublished pricingNorth America
LobbyTrack has a long history in American lobbies and it shows in the priorities: driver's licence scanning, ID document capture, conditional badge designs and denied-entry rules.
The free tier for very low visitor numbers and published per-location pricing make it easy to trial. The same features are a liability in Europe, where storing scans of identity documents needs a legal basis and a retention period, so settle that before switching the scanner on.
What stands out
ID scanning
Deny lists
Free tier
Where it costs you
ID scanning raises retention questions under GDPR
Interface and ID formats lean American
Right for
Security-minded lobbies that scan an identity document at every single visit
Wrong for
European offices that should not store copies of ID
United StatesFree Starter plan up to 100 visitors a month; Basic and Professional published per location per month; Ultimate quoted
Visitor, staff and contractor sign-in with workplace safety features
Ranked #10 of 15 in Best Visitor Management Software in 2026.
Published pricingAsia-Pacific
Teamgo includes the safety layer that many competitors sell as an upgrade: induction workflows, site rules acknowledged at sign-in, evacuation reporting and data retention settings are in the Start plan, shaped by Australian work health and safety expectations.
Value for money at mid-size is good. European buyers should confirm where the data is stored, since the vendor names AWS Australia, and test the advertised 24/7 support at nine in the morning in Frankfurt.
What stands out
Workplace safety
Contractors
SME
Where it costs you
Hosting on AWS in Australia, far from European data residency expectations
Fewer integrations than the larger American vendors
Right for
Mid-sized sites treating inductions and site safety as core requirements
Wrong for
European organisations with strict data residency and support requirements
AustraliaPer location per month, published, by tier
Mobile-first sign-in for multi-site operations, owned by Honeywell
Ranked #11 of 15 in Best Visitor Management Software in 2026.
Pricing on requestAsia-Pacific
Sine assumes the visitor has a phone and the site has no desk, which is exactly right for construction, utilities and distribution networks where sign-in happens at a gate. Multi-site reporting across those locations is genuinely useful.
The open question is strategic: inside Honeywell, a small workplace app competes for attention with industrial businesses, so ask about product investment and contract terms before standardising on it.
What stands out
Multi-site
Mobile
Construction
Where it costs you
Roadmap direction now depends on Honeywell's building technology strategy
Desk-based reception features are weaker than its mobile flows
Right for
Construction sites, depots and multi-site operations with no staffed reception
Wrong for
Corporate lobbies wanting a polished front-desk arrival experience
AustraliaQuoted; Small, Medium, Large and Enterprise tiers, no prices published, 30-day trial
PSG-backed enterprise visitor group that bought Traction Guest and Sign In App
Ranked #12 of 15 in Best Visitor Management Software in 2026.
Pricing on requestNorth America
Sign In Solutions, the group that owns Sign In App and bought Traction Guest, sells to enterprises that want one visitor process across dozens of lobbies, with the hardware supplied as part of the deal.
Central policy, watchlists, access control integration and multi-site rollout are what the sales process is designed around. The cost is transparency: prices are built per customer, the rollout involves the vendor, and when the devices and software share a contract, replacing one means renegotiating both.
What stands out
Enterprise
Hardware included
Multi-site
Where it costs you
No published pricing; every package is negotiated
Software and devices bundled in one contract
Right for
Security teams standardising visitor processes across many large corporate sites
Wrong for
Single offices wanting a published price and self-signup
United StatesQuoted per organisation; hardware included in the package
Digital reception kiosks with video concierge for unstaffed lobbies
Ranked #13 of 15 in Best Visitor Management Software in 2026.
Pricing on requestEurope
Vpod is bought for the lobby experience: a physical kiosk, wayfinding, and a video concierge who can actually help, which is how a building removes a reception role without the entrance feeling abandoned.
That is a real design problem it solves. As software it is unremarkable next to Sign In App or Eptura Visitor, the purchase involves installation and a support contract, and the payback argument only works at head-office scale.
What stands out
Kiosk hardware
Video concierge
Enterprise lobby
Where it costs you
Hardware, installation and support turn it into a capital project
Software features are lighter than the specialist sign-in apps
Right for
Landlords and headquarters replacing a staffed desk with a designed kiosk
Wrong for
Companies that only need software on a tablet
United KingdomQuoted per lobby, hardware plus software subscription
Simple tablet sign-in for small sites, priced per location
Ranked #14 of 15 in Best Visitor Management Software in 2026.
Published pricingAsia-Pacific
SwipedOn's discipline was its value: a tablet at the door, a clear visitor flow, employee in-out, deliveries and an evacuation list, with no sales call required. For most offices that is the entire requirement.
The catch now is continuity: Sign In Solutions bought it in 2024, the site presents it as part of Sign In App, and new signups go to Sign In App's trial, so a new customer should expect to be migrated to the combined platform.
What stands out
SME
Tablet kiosk
Self-serve
Where it costs you
Being merged into Sign In App; new customers are sent there
Screening and compliance features stay basic
Right for
Small and mid-sized sites needing sign-in running within the hour
Wrong for
Sites with contractor induction, permit and screening requirements
New ZealandNo longer sold separately; new customers are sent to Sign In App's published per-site plans
American iPad reception app, now part of Sign In App
Ranked #15 of 15 in Best Visitor Management Software in 2026.
Published pricingNorth America
The Receptionist built its name on a simple iPad flow for offices without a receptionist, sold with a ready-built kiosk.
That product is now in transition: the vendor says it has joined Sign In App, new customers start a Sign In App trial and buy Sign In App's per-site plans, and current customers keep their pricing until a migration plan is communicated. Anyone shortlisting it should evaluate Sign In App directly.
What stands out
Small office
iPad
Per site
Where it costs you
Being migrated into Sign In App, with timelines not yet announced
New customers get Sign In App's plans rather than the original product
Right for
Unstaffed lobbies where visitors need a real reply from their host
Wrong for
Estates needing contractor screening or multi-site policy control
United StatesNow sold on Sign In App plans: per site per year, published, unlimited sign-ins
Visitor management software registers arrivals and departures at a site, issues badges, records agreements and inductions, and produces a live list of everyone currently on the premises. The differences that matter are rarely in the feature list, so this is
the order we would work through them.
01
Decide whether you need a published price
9 of the 15 tools here publish what they cost; the other 6 quote per organisation. The ones you can compare without a sales call: Sign In App, Vizito, Envoy, FacilityOS (formerly iLobby), Greetly, LobbyTrack, Teamgo, SwipedOn (now Sign In App), The Receptionist (now Sign In App).
02
Decide how much the jurisdiction matters
These 15 vendors are established in 6 countries across 3 regions (North America 7, Europe 5, Asia-Pacific 3). That decides whose disclosure law applies to what the vendor holds, wherever the servers are.
The evacuation roll is the requirement, not the badge
Every product in this category prints a badge. The reason fire officers and safety managers care is the list of people inside the building when the alarm sounds, and that list is only correct if everyone signs in: visitors, contractors, staff who came through the side door, and the courier who is still in the loading bay.
Sign In App and Teamgo price per site with unlimited visitors precisely so no entrance goes uncovered, while per-visitor pricing quietly encourages skipping the back door. Test the roll properly. It must work offline, on a phone, when the wifi has dropped and the person holding it is standing in a car park in the rain, and it must let a marshal tick people off as they arrive.
Run a real evacuation drill during the trial and use the software list, not the paper one.
Check the roll works with no network connection on the phone that will carry it.
Confirm that unsigned-out visitors from previous days are not still on today's list.
Contractor induction is where the legal exposure sits
A visitor signs an NDA. A contractor climbs onto your roof, and if their training lapsed or their permit was never checked, the liability is yours. This is the line between an office product and a compliance one. FacilityOS (formerly iLobby) checks contractor credentials and documents before approving sign-in, and Sine tracks inductions and permits; InVentry tracks DBS status for anyone working around children; Teamgo puts site rules into the sign-in flow.
Most of the rest capture a tick box that says the visitor read something. Decide which side you need before comparing prices, because a system that records the failure is worth far less than one that prevented the entry.
List the contractor checks you are legally required to make, then ask which are enforced at sign-in.
Ask whether an expired induction blocks entry or just flags a report afterwards.
Check who updates contractor records: your team, the contractor, or nobody.
How long you may keep a visitor's photograph
Under GDPR a photograph and a signature captured at reception are personal data, collected for security, and they may not be kept because keeping them is convenient. Set a retention period you can justify, usually weeks rather than years, and make the system enforce it automatically.
Eptura Visitor (formerly Proxyclick) lets retention follow local law, Vizito hosts the data in Europe by default, and Envoy is an American processor whose transfer terms need reading before the pilot starts. In Germany and the Netherlands, employee sign-in data brings the works council into the decision. Also ask what the badge printer and the tablet keep locally after a record has been deleted from the server.
Write the retention period into the configuration on day one, not into a policy document.
Ask whether deletion removes the photograph and signature or only hides the record.
Check whether employee attendance data triggers works council consultation in your countries.
Reading the licence: sites, visitors and hardware
Three pricing models compete here and they suit different buildings. Per site with unlimited visitors, as with Sign In App and Teamgo, is predictable and encourages full coverage. Per visitor volume, as with Vizito's visit tiers and the capped free plans at Envoy and LobbyTrack, punishes a busy month and makes an open day expensive.
Quoted project pricing, as with Sign In Solutions and Vpod, includes hardware you will not be able to repurpose. Then count the physical parts: tablets, stands, a label printer with proprietary label rolls, and a network point at every entrance. The consumables are a running cost nobody puts in the business case, and the printer is the component most likely to be broken on the morning it matters.
Model the licence against your busiest month, including audit days and open events.
Price badge label rolls for a year at your real visitor volume.
Ask whether the tablet, stand and printer can be bought independently of the vendor.
What goes wrong most often when buying visitor management software
Judging the shortlist on the arrival screen. The arrival takes ten seconds; the on-site list has to be right for years.
Letting employees skip sign-in because they are not visitors. A roll that omits staff is not an evacuation roll.
Capturing photographs at reception with no retention rule, because the vendor made it a default and nobody asked why.
Buying contractor compliance features that flag problems after entry, when the requirement was to prevent the entry.
07
Frequently asked questions
7 answers
What is the best visitor management in 2026?
Sign In App leads our ranking of 15. Priced per site rather than per visitor or per tablet, which is the model that stops a rollout being rationed across receptions. Visitors, employees, contractors and deliveries are all in the same log, and the evacuation list works on a phone when the building alarm is sounding.
ID scanning and credential tracking sit in the Enhanced and Pro tiers, and the deeper security workflows that regulated sites need are simpler here than at FacilityOS. It is now the lead product of the PSG-backed Sign In Solutions group, which has folded SwipedOn and The Receptionist into it.
Which visitor management tools publish their pricing?
9 of the 15, with the pricing model each one publishes:
Sign In App: Per site per year, published, with unlimited devices.
Vizito: Per location per month, published, tiered by monthly visits (100, 300, unlimited).
Envoy: Free Basic plan up to 100 entries a month; Premium per location per month, published; Enterprise quoted.
FacilityOS (formerly iLobby): Published starting prices per module, VisitorOS from $225 a month with the iPad kiosk included.
Greetly: Published, $99 or $159 a month billed yearly, two feature tiers.
LobbyTrack: Free Starter plan up to 100 visitors a month; Basic and Professional published per location per month; Ultimate quoted.
Teamgo: Per location per month, published, by tier.
SwipedOn (now Sign In App): No longer sold separately; new customers are sent to Sign In App's published per-site plans.
The Receptionist (now Sign In App): Now sold on Sign In App plans: per site per year, published, unlimited sign-ins.
The other 6 quote per organisation.
Is there a free visitor management tool?
Envoy, LobbyTrack offer a free tier or a free self-hosted edition.
Where are these visitor management vendors established?
In 6 countries across 3 regions: North America 7, Europe 5, Asia-Pacific 3.
Sign In App: United Kingdom.
Vizito: Belgium.
Envoy: United States.
Eptura Visitor (formerly Proxyclick): United States.
FacilityOS (formerly iLobby): Canada.
InVentry: United Kingdom.
EntrySign: United Kingdom.
Greetly: United States.
LobbyTrack: United States.
Teamgo: Australia.
Sine: Australia.
Sign In Solutions: United States.
Vgreet Visitor Management (Vpod): United Kingdom.
SwipedOn (now Sign In App): New Zealand.
The Receptionist (now Sign In App): United States.
Which visitor management tools can you host yourself?
EntrySign. The other 14 are hosted by the vendor only.
What should you use instead of Sign In App?
Vizito and Envoy are the next two on this page. Vizito is for European SMEs wanting sign-in running today with data kept in Europe; Envoy is for Offices wanting a visitor experience that reflects well on the company.
Who should not buy Sign In App?
Regulated plants needing ID scanning and permit control. ID scanning, credential tracking and advanced compliance tools need the Enhanced or Pro tier.
If your visitor management product belongs among these 15, tell us what it does and who it is for. Inclusion is an editorial call; what a listing is and is not is set out under software advice.
