Visitor management software signs people into a building and, more importantly, proves afterwards who was inside.
This guide ranks on the things an auditor or a fire officer asks about: the evacuation roll, contractor induction, agreements captured at the desk, and how long a photograph of a visitor may legally be kept.
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says about a product, including the criticism, and we earn nothing when you click through to a
vendor. How that works.
In short
What visitor management software does
Visitor management software registers arrivals and departures at a site, issues badges, records agreements and inductions, and produces a live list of everyone currently on the premises.
Five things, in this order. Feature counts are not among them: they are the least useful
comparison in software, because every vendor ticks every box.
01
Setup effort in visitor management software
What the first ninety days of a visitor management software rollout cost in hours, not in licence fees. A product that needs a partner engagement before it does anything is a different purchase from one a team configures in an afternoon.
02
What visitor management software really costs
What the bill becomes once the modules a normal buyer of visitor management software needs are added, and whether you can read that number without a sales conversation.
03
Getting your data out of visitor management software
How your own data comes back out, in what format, and whether that export is included in the visitor management software contract or billed as a project.
04
Independence from the vendor
Whether you can buy visitor management software, run it and leave it on your own terms. This test decides most of the order on this page, and it is why the largest vendors in visitor management software often sit below the smaller ones.
05
Who the product is built for
The size and shape of company each visitor management software product was actually built for. Most regret in software comes from buying for a company you are not yet.
The fourth test decides most of the order on this page, and it is the reason the largest
visitor management software vendors sit below the smaller ones. A product with a published price, an export
that works and no mandatory implementation partner is a product you can leave.
A platform suite that arrives with a quote, a partner and a two-year commitment may well be
the better software and is still the harder decision to reverse. We rank visitor management software for the
buyer who has to live with that decision without a procurement department, which is a stated
bias rather than a hidden one.
We do not publish a score out of ten. A number like 8.4 is a judgement dressed as a
measurement, and nobody can check it.
What you can check is on this page: what each visitor management tool costs, where the vendor is
established, whether the price is published, and what we think it is bad at. Our full method
is on the how we work page.
Quoted per lobby, hardware plus software subscription
—
Landlords and headquarters replacing a staffed desk with a designed kiosk
Companies that only need software on a tablet
Country is where the vendor is headquartered or contracts from, which is a
different question from where your data is hosted. Where the two tell different stories, the
entry says so.
Per-site pricing covering visitors, staff, contractors and evacuation lists
Ranked #1 of 12 in Best Visitor Management Software in 2026.
Published pricingEurope
Per-site pricing changes behaviour: nobody argues about whether the second entrance deserves a tablet, so the on-site list is actually complete, which is the only version of it worth having in an evacuation.
Employee sign-in, contractors and deliveries share the log. The commercial catch is modular, as inductions and screening add lines to the renewal, and organisations with real security requirements will find the checks shallower than iLobby or Proxyclick offer.
What stands out
Per site
Evacuation
Contractors
Where it costs you
Inductions, screening and enhanced modules are charged on top of the site fee
Security workflows are simpler than dedicated high-security products
Right for
Multi-reception organisations wanting one predictable licence covering every building entrance
Wrong for
Regulated plants needing ID scanning and permit control
United KingdomPer site per year, published, with unlimited devices
Belgian sign-in system with straightforward pricing and European hosting
Ranked #2 of 12 in Best Visitor Management Software in 2026.
Published pricingEurope
Vizito is the answer when the requirement is a working sign-in system, a badge, a host notification and a defensible answer about where the data lives, rather than a workplace platform. Buying it takes minutes and the price is on the website.
The limits are those of a small vendor: fewer access control and identity integrations, a thinner compliance dossier, and a support team whose size you should verify if you run sites across several time zones.
What stands out
European hosting
SME
Self-serve
Where it costs you
Small integration catalogue compared with the American vendors
No enterprise security certification package for procurement to review
Right for
European SMEs wanting sign-in running today with data kept in Europe
Wrong for
Multinationals standardising one visitor policy across many countries
BelgiumPer location per month, published, by feature tier
Polished sign-in with desk booking and access control integrations
Ranked #3 of 12 in Best Visitor Management Software in 2026.
Published pricingNorth America
Envoy is the most finished product in the category, and the details show: legal agreements signed on arrival, host notifications that actually reach people, badge printing that works, and integrations with the access control system you already own.
Two things to price honestly. The workplace modules are where the bill grows, and a European data protection officer will want the transfer mechanism and retention settings documented before a single photograph is taken at reception.
What stands out
Workplace
Integrations
Access control
Where it costs you
Costs climb as workplace modules are added to the sign-in base
US establishment complicates European handling of visitor photographs
Right for
Offices wanting a visitor experience that reflects well on the company
Wrong for
Buyers who need visitor data to stay in Europe
United StatesPer location per month, published, plus workplace modules
Compliance-heavy visitor flows for regulated multinational sites, built in Brussels
Ranked #4 of 12 in Best Visitor Management Software in 2026.
Pricing on requestEurope
Proxyclick was built for the compliance case: identical rules at every site, screening against watchlists, document verification, and retention periods configured per country rather than globally, which is exactly the control a GDPR assessment asks about.
That remains its strength. The change to weigh is ownership, since the Eptura portfolio now sets the roadmap, and buyers should ask which parts of the visitor product get investment when workplace booking is the group's larger story.
What stands out
Compliance
Enterprise
Watchlists
Where it costs you
Now part of Eptura rather than an independent Belgian vendor
Commercial model assumes many sites, not one
Right for
Regulated multinationals enforcing one identical visitor policy across many sites
Wrong for
Single-site companies with simple reception needs and small budgets
BelgiumPer location per month, quoted by site count
High-security visitor and contractor control for regulated facilities
Ranked #5 of 12 in Best Visitor Management Software in 2026.
Pricing on requestNorth America
iLobby treats the door as a control point. A contractor arrives, the system checks their induction is current, their permit is valid and their identity matches the document scanned, and refuses entry when it is not, with the record to prove the refusal later.
Nothing else here goes that far. In exchange you accept vendor-supplied hardware, a quoted price, an implementation, and a system whose complexity only makes sense under regulation.
What stands out
High security
Contractors
Manufacturing
Where it costs you
Priced and deployed as a security project, not a subscription signup
Overbuilt for an ordinary office reception
Right for
Plants, labs and airports where contractor compliance is legally enforced
Wrong for
Small offices signing in a few visitors a day
CanadaQuoted per site, usually with supplied kiosk hardware
Simple tablet sign-in for small sites, priced per location
Ranked #6 of 12 in Best Visitor Management Software in 2026.
Published pricingAsia-Pacific
SwipedOn's discipline is its value: a tablet at the door, a clear visitor flow, employee in-out, deliveries and an evacuation list, with pricing published and no sales call required. For most offices that is the entire requirement.
Growth is where it ends, because integrations are few and compliance features stay thin, and buyers should note it now sits under Sign In Solutions alongside products the group will happily upsell them to.
What stands out
SME
Tablet kiosk
Self-serve
Where it costs you
Limited access-control and identity integrations
Screening and compliance features stay basic at every tier
Right for
Small and mid-sized sites needing sign-in running within the hour
Wrong for
Sites with contractor induction, permit and screening requirements
New ZealandPer location per month, published, by tier
Sign-in and safeguarding for UK schools, colleges and trusts
Ranked #7 of 12 in Best Visitor Management Software in 2026.
Pricing on requestEurope
InVentry wins its market by answering inspection questions rather than office ones: who is on site, which visitors were identity-checked, whether contractor clearances were verified, and where staff attendance sits.
Trusts get consistency across schools. The commercial shape is the trade-off, since hardware, installation and a multi-year agreement come as one package, and the switching cost at the end is physical as well as contractual.
What stands out
Education
Safeguarding
Hardware
Where it costs you
Sold as a hardware and installation contract, not a subscription you can cancel
Designed around UK school requirements, with little fit elsewhere
Right for
UK schools and multi-academy trusts with safeguarding and attendance duties
Wrong for
Commercial offices and factories outside the education sector
United KingdomQuoted per site, hardware and installation included
iPad reception app with two-way messaging to hosts
Ranked #8 of 12 in Best Visitor Management Software in 2026.
Published pricingNorth America
The two-way messaging is the feature nobody else treats as central: a visitor arrives, the host answers from a phone, and the visitor knows what to do instead of waiting in silence. For small offices without a receptionist that solves the actual problem.
It is a single-purpose product, without contractor induction, watchlists or serious access-control integration, so an organisation adding sites will eventually replace it rather than grow into it.
What stands out
Small office
iPad
Host messaging
Where it costs you
No contractor compliance or induction workflow
Requires an iPad, with no meaningful alternative kiosk option
Right for
Unstaffed lobbies where visitors need a real reply from their host
Wrong for
Estates needing contractor screening or multi-site policy control
United StatesPer location per month, published, by visitor volume tier
Configurable digital receptionist with a separate flow per visitor type
Ranked #9 of 12 in Best Visitor Management Software in 2026.
Published pricingNorth America
Greetly's configurability is the reason to pick it: each visitor type gets its own questions, its own notification route and its own badge, which matters in a building where couriers, members, candidates and cleaners all arrive at the same door.
Configuration needs no vendor involvement. Against that, the product feels functional rather than designed, integrations are limited, and procurement teams that demand a security questionnaire and certifications will find the answers thin.
What stands out
Configurable
Deliveries
Coworking
Where it costs you
Plainer interface and shorter integration list than Envoy
Limited security documentation for enterprise procurement
Right for
Coworking and mixed-use buildings handling many different types of arrival
Wrong for
Enterprises that run a formal vendor security review
United StatesPer location per month, published, by feature tier
Visitor, staff and contractor sign-in with workplace safety features
Ranked #10 of 12 in Best Visitor Management Software in 2026.
Published pricingAsia-Pacific
Teamgo includes the safety layer that many competitors sell as an upgrade: visitor inductions, site rules acknowledged at sign-in, evacuation reporting and contractor records, shaped by Australian work health and safety expectations.
Value for money at mid-size is good. European buyers should confirm where the data is stored and what support looks like at nine in the morning in Frankfurt, because both answers are structurally harder for a vendor based in Sydney.
What stands out
Workplace safety
Contractors
SME
Where it costs you
Hosting and support sit far from European time zones
Fewer integrations than the larger American vendors
Right for
Mid-sized sites treating inductions and site safety as core requirements
Wrong for
European organisations with strict data residency and support requirements
AustraliaPer location per month, published, by tier
Mobile-first sign-in for multi-site operations, owned by Honeywell
Ranked #11 of 12 in Best Visitor Management Software in 2026.
Published pricingAsia-Pacific
Sine assumes the visitor has a phone and the site has no desk, which is exactly right for construction, utilities and distribution networks where sign-in happens at a gate. Multi-site reporting across those locations is genuinely useful.
The open question is strategic: inside Honeywell, a small workplace app competes for attention with industrial businesses, so ask about product investment and contract terms before standardising on it.
What stands out
Multi-site
Mobile
Construction
Where it costs you
Roadmap direction now depends on Honeywell's building technology strategy
Desk-based reception features are weaker than its mobile flows
Right for
Construction sites, depots and multi-site operations with no staffed reception
Wrong for
Corporate lobbies wanting a polished front-desk arrival experience
AustraliaPer location per month, published, by tier
Digital reception kiosks with video concierge for unstaffed lobbies
Ranked #12 of 12 in Best Visitor Management Software in 2026.
Pricing on requestEurope
Vpod is bought for the lobby experience: a physical kiosk, wayfinding, and a video concierge who can actually help, which is how a building removes a reception role without the entrance feeling abandoned.
That is a real design problem it solves. As software it is unremarkable next to Sign In App or Proxyclick, the purchase involves installation and a support contract, and the payback argument only works at head-office scale.
What stands out
Kiosk hardware
Video concierge
Enterprise lobby
Where it costs you
Hardware, installation and support turn it into a capital project
Software features are lighter than the specialist sign-in apps
Right for
Landlords and headquarters replacing a staffed desk with a designed kiosk
Wrong for
Companies that only need software on a tablet
United KingdomQuoted per lobby, hardware plus software subscription
Visitor management software registers arrivals and departures at a site, issues badges, records agreements and inductions, and produces a live list of everyone currently on the premises. The differences that matter are rarely in the feature list, so this is
the order we would work through them.
01
Decide whether you need a published price
8 of the 12 tools here publish what they cost; the other 4 quote per organisation, which means a sales conversation before you can compare anything. If you are buying without a procurement function, start with the ones that publish: Sign In App, Vizito, Envoy, SwipedOn, The Receptionist, Greetly, Teamgo, Sine.
02
Work out what the first ninety days cost in time
Licence cost is the number in the contract; setup effort is the number that surprises people. Ask every shortlisted vendor who does the configuration, how long it took the last customer of your size, and what happens if that person leaves halfway.
03
Check the exit before the entry
Ask for an export of your own data in a format you can open, and ask whether it is included or billed as a project. A vendor that hesitates here is telling you what renewal negotiations will feel like in three years.
04
Match the tool to the size you are, not the size you plan to be
Most regret in this category comes from buying for a headcount that never arrived. The entry-level products here are not worse; they are aimed at a different company.
05
Decide how much the jurisdiction matters
These 12 vendors are established in 6 countries across 3 regions (Europe 5, North America 4, Asia-Pacific 3). Where a vendor is established decides which government can compel access to what it holds, which is a different question from where the servers are. For most buyers that is a factor, not a veto.
The evacuation roll is the requirement, not the badge
Every product in this category prints a badge. The reason fire officers and safety managers care is the list of people inside the building when the alarm sounds, and that list is only correct if everyone signs in: visitors, contractors, staff who came through the side door, and the courier who is still in the loading bay.
Sign In App and SwipedOn price per site precisely so no entrance goes uncovered, while per-visitor pricing quietly encourages skipping the back door. Test the roll properly. It must work offline, on a phone, when the wifi has dropped and the person holding it is standing in a car park in the rain, and it must let a marshal tick people off as they arrive.
Run a real evacuation drill during the trial and use the software list, not the paper one.
Check the roll works with no network connection on the phone that will carry it.
Confirm that unsigned-out visitors from previous days are not still on today's list.
Contractor induction is where the legal exposure sits
A visitor signs an NDA. A contractor climbs onto your roof, and if their training lapsed or their permit was never checked, the liability is yours. This is the line between an office product and a compliance one. iLobby verifies inductions, documents and permits before entry and blocks the arrival when something is missing; InVentry checks clearances for anyone working around children; Teamgo puts site rules into the sign-in flow.
Most of the rest capture a tick box that says the visitor read something. Decide which side you need before comparing prices, because a system that records the failure is worth far less than one that prevented the entry.
List the contractor checks you are legally required to make, then ask which are enforced at sign-in.
Ask whether an expired induction blocks entry or just flags a report afterwards.
Check who updates contractor records: your team, the contractor, or nobody.
How long you may keep a visitor's photograph
Under GDPR a photograph and a signature captured at reception are personal data, collected for security, and they may not be kept because keeping them is convenient. Set a retention period you can justify, usually weeks rather than years, and make the system enforce it automatically.
Proxyclick handles per-country retention rules properly, Vizito keeps the data in Europe by default, and Envoy is an American processor whose transfer terms need reading before the pilot starts. In Germany and the Netherlands, employee sign-in data brings the works council into the decision. Also ask what the badge printer and the tablet keep locally after a record has been deleted from the server.
Write the retention period into the configuration on day one, not into a policy document.
Ask whether deletion removes the photograph and signature or only hides the record.
Check whether employee attendance data triggers works council consultation in your countries.
Reading the licence: sites, visitors and hardware
Three pricing models compete here and they suit different buildings. Per site, as with Sign In App and Vizito, is predictable and encourages full coverage. Per visitor volume, as with The Receptionist and several tiered plans, punishes a busy month and makes an open day expensive. Quoted project pricing, as with iLobby and Vpod, includes hardware you will not be able to repurpose.
Then count the physical parts: tablets, stands, a label printer with proprietary label rolls, and a network point at every entrance. The consumables are a running cost nobody puts in the business case, and the printer is the component most likely to be broken on the morning it matters.
Model the licence against your busiest month, including audit days and open events.
Price badge label rolls for a year at your real visitor volume.
Ask whether the tablet, stand and printer can be bought independently of the vendor.
What goes wrong most often when buying visitor management software
Judging the shortlist on the arrival screen. The arrival takes ten seconds; the on-site list has to be right for years.
Letting employees skip sign-in because they are not visitors. A roll that omits staff is not an evacuation roll.
Capturing photographs at reception with no retention rule, because the vendor made it a default and nobody asked why.
Buying contractor compliance features that flag problems after entry, when the requirement was to prevent the entry.
07
Frequently asked questions
9 answers
What is the best visitor management in 2026?
Sign In App leads our ranking of 12. Priced per site rather than per visitor or per tablet, which is the model that stops a rollout being rationed across receptions.
Visitors, employees, contractors and deliveries are all in the same log, and the evacuation list works on a phone when the building alarm is sounding. The module structure means inductions and enhanced screening cost extra, and the deeper security workflows that regulated sites need are simpler here than at iLobby.
How did you rank these visitor management tools?
On what separates products after the demo: how much setup the first ninety days take, what the price becomes once the modules a normal buyer needs are added, how your data comes back out, whether you can buy and leave it without a partner engagement, and who the product is genuinely for.
That fourth test is why the large platform suites usually sit lower here than their market share would suggest. Not on feature counts, and not on a score we invented.
Which visitor management tools publish their pricing?
8 of the 12, with the pricing model each one publishes:
Sign In App: Per site per year, published, with unlimited devices.
Vizito: Per location per month, published, by feature tier.
Envoy: Per location per month, published, plus workplace modules.
SwipedOn: Per location per month, published, by tier.
The Receptionist: Per location per month, published, by visitor volume tier.
Greetly: Per location per month, published, by feature tier.
Teamgo: Per location per month, published, by tier.
Sine: Per location per month, published, by tier.
The other 4 quote per organisation.
Is there a free visitor management tool?
None of the tools here offer a usable free tier, which is itself a signal about who this category is sold to.
Where are these visitor management vendors established?
In 6 countries across 3 regions: Europe 5, North America 4, Asia-Pacific 3.
Sign In App is established in the United Kingdom.
Vizito is established in Belgium.
Envoy is established in the United States.
Proxyclick is established in Belgium.
iLobby is established in Canada.
SwipedOn is established in New Zealand.
InVentry is established in the United Kingdom.
The Receptionist is established in the United States.
Greetly is established in the United States.
Teamgo is established in Australia.
Sine is established in Australia.
Vpod is established in the United Kingdom.
Establishment decides whose courts and whose disclosure laws apply, which is a separate question from where the data is hosted.
What should you use instead of Sign In App?
Vizito and Envoy are the next two on this page. Vizito is for European SMEs wanting sign-in running today with data kept in Europe; Envoy is for Offices wanting a visitor experience that reflects well on the company.
All 12 are ranked here with what each one is bad at.
Who should not buy Sign In App?
Regulated plants needing ID scanning and permit control. Inductions, screening and enhanced modules are charged on top of the site fee.
Do you get paid for these rankings?
Vendors can pay for visibility, which affects where and how prominently a product appears. It does not change a word of what the entry says about that product, including the criticism, and it cannot buy inclusion for something that does not belong in the category.
We take no commission when you click through to a vendor and we do not know whether you bought anything. The full arrangement is on our disclosure page.
How often is this visitor management guide updated?
Whenever the facts move: a price change, an acquisition, a product that stops being maintained. The published and updated dates at the top of the page are real, and a review means someone went back to the vendor documentation rather than bumping a date.
These 12 products are the ones we judged worth ranking in visitor management. If yours belongs here and is missing, tell us what it does and who it is for, and we will look at it. Inclusion is an editorial call and it is not for sale — but nobody gets considered for a list they were never put in front of.
People land on this page with a shortlist to make, not a browsing habit to feed. That is a narrower audience than a banner reaches and a far more decided one.
Written by us, about you
We describe the product in our own words, say who it suits and say who it does not. A vendor never writes the entry and never sees it before it goes up.
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Where a product sits in the ranking can be paid for, and the notice above the list says so on every page. What the entry says about the product is not for sale at any price.
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