Webex alternatives: 11 video conferencing tools compared
Buyers search for a Webex alternative when a Cisco meeting contract is up for renewal, when host licences multiply with every parallel meeting, or when security rules ask for a deployment the vendor does not sell as a standard plan. They move to meeting tools with a published price per host, to vendors that can run on infrastructure the buyer controls, or to open source software.
Short answer: We open the ranking with smaller vendors and put the established brands from fourth place onward. For Webex users, the top three picks from our video conferencing software ranking are Whereby, Zoho Meeting and Zoom Workplace. Pick Whereby if you want a price list you can read without sales and rooms your clients can bookmark. Below are 11 alternatives, each taken from the Best Video Conferencing Software in 2026 ranking, with its main difference from Webex.
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Pricing: Free plan; paid plans per host licence; enterprise quoted by sales
Established in: Not stated by the vendor
Built for: Large organisations wanting FedRAMP security options and a vendor with a large partner base
Not for: Small teams wanting simple flat per-user pricing for meetings
01
Why buyers look past Webex
01
Concurrent meetings are bought one host licence at a time
Webex's pricing page explains that a host licence is needed for each person who uses a paid plan, and that anyone can join as a participant without one. The same page says a second meeting running at the same moment needs another host licence. A department whose bookings overlap therefore pays for capacity, not only for people, and the total is hard to forecast from a headcount.
02
The free plan stops at 40 minutes, and paid amounts are not on the page
Webex Free lists unlimited meetings of up to 40 minutes with 100 attendees and local recording. The paid plans and their prices did not appear in the page we fetched on 30 October 2026, and Enterprise is shown as a conversation with sales that adds cloud recording and up to 1,000 attendees. A buyer comparing three vendors in a spreadsheet has to ask for a quote before Webex can be entered.
03
Who publishes and hosts it is a procurement question
The Webex page names Cisco as publisher, and its toll dial-in list covers some 60 countries. We could not retrieve Webex's data residency and terms pages, which sit behind a bot check, so we do not state where recordings or metadata are held. Organisations that must put that answer in writing for an auditor tend to compare vendors that state their hosting options openly, such as Tixeo and Pexip.
you are building calls into a product of your own and Webex is only a stopgap
#12
03
What each one does differently
1
Whereby
Norway · Published
A small Norwegian product, run by Whereby AS, built around permanent room links. Pricing is published in dollars excluding VAT: a Free plan with 4 attendees and 30 minutes, Pro at 10.99 a month for 100 attendees, and Business at 13.99 per host with a minimum of three hosts for 200. Its plans list screen sharing, breakout groups and recording, not an events suite.
Switch from Webex if you want a price list you can read without sales and rooms your clients can bookmark.
Plans are scaled by room size, from 10 up to 250 participants, on Standard and Professional tiers, with a 14-day trial that needs no card. Its free plan allows 100 participants and 60 minutes, longer than Webex Free's 40. Breakout rooms and API access sit in Professional. The prices did not render in the version we fetched, so we state none. Zoho is an Indian vendor.
Switch from Webex if you would rather pay for the size of the room than for the number of hosts.
Zoom's Workplace pricing sorts plans into Basic, Pro and Business, each with a stated meeting length and participant cap. Basic allows 40 minutes and 100 participants, Pro allows 30 hours, and Business raises the cap to 300. The plans also bundle chat, mail and calendar. Euro and dollar views exist, but no amounts showed up in our fetch.
Switch from Webex if your outside contacts already have the Zoom client and you want 30-hour meetings on a paid seat.
A French company, Tixeo SAS in Montpellier, selling three editions: TixeoCloud, TixeoPrivateCloud on SecNumCloud hosting, and TixeoServer for your own infrastructure. Meetings are unlimited in number and duration, encrypted end to end, and the video technology carries ANSSI CSPN certification. Organisers start from 10 or 50 depending on the edition. No prices are published.
Switch from Webex if your security team wants end-to-end encryption and an air-gapped or sovereign deployment.
Norwegian vendor Pexip AS positions its Secure Meetings product for classified communication, with a stated promise that no third party, not even Pexip, touches the data. Its Connect line links meeting rooms to Microsoft, Google and Zoom calls. Access is through sales, resellers and cloud marketplaces, and there is no published price.
Switch from Webex if you run rooms from several vendors, or hold meetings that must stay inside your own perimeter.
An Apache-2.0 project on GitHub. The public meet.jit.si service works without an account, and the code can run on a server of your own. The trademark belongs to 8x8, whose team also sells a hosted version. You get chat, screen sharing and Etherpad, but not a calendar, a phone dial-in contract or a vendor service desk by default.
Switch from Webex if you have an administrator who can run a server and want to avoid licence fees.
A virtual classroom for schools and universities, released as open source. It offers a whiteboard, breakout rooms, polls and learning analytics, and can be installed on your own server or taken as commercial hosting. Its own site describes it as built for teachers, which makes it a stretch for a board meeting or a sales call.
Switch from Webex if most of your meetings are lessons or training sessions and you want to host them yourself.
Google gives anyone with an account free meetings for 100 participants and 60 minutes, with no limit on mobile and one-to-one calls. Paid use comes through Workspace plans, so video arrives with mail, storage and calendar. A Webex customer who already pays for Workspace may find Meet is included, though the bundle is only worth it if you use the rest.
Switch from Webex if your staff already live in Gmail and Calendar and a separate video contract has become redundant.
Meetings are part of RingEX, RingCentral's phone and messaging system. Add-ons are priced separately: Town Halls from 30 dollars a month for 500 attendees, Rooms from 39 dollars per room a month on annual billing, and Events Pro at 99 dollars per organiser. The base plan price needs a sales configuration, and the vendor is American.
Switch from Webex if you plan to replace the phone system at the same time as the video tool.
Calls go directly between devices with no relay server, and the project is released under GPLv3 or later as a GNU project. Accounts need no personal details, and donations fund development. It offers group video, screen sharing and rendezvous points, but there is no admin console, no scheduling layer and no vendor to hold a service contract.
Switch from Webex if a small group wants private calls and does not need administration or support.
Daily is a developer platform for putting video into your own application, not a ready meeting product. Billing is per participant minute, with 10,000 free minutes each month and video rates shown between 0.0015 and 0.004 dollars. Recording, streaming and transcription are charged on top. A guest cannot join anything unless your software offers the link.
Switch from Webex if you are building calls into a product of your own and Webex is only a stopgap.
Webex remains the sensible choice for an organisation that already owns Cisco room hardware and runs its estate through a Cisco agreement, where a replacement means retraining and re-certifying every room. The free plan covers short calls for up to 100 people, and Enterprise reaches 1,000 attendees, a ceiling that Whereby, Zoom Pro and Zoho do not state. Toll dial-in numbers in about 60 countries matter if your participants join by phone. If your hosts rarely overlap, the host-licence model also costs little.
05
What moving off Webex involves
01
Count your simultaneous meetings before you pick a model
Pull a month of Webex usage and find the busiest hour. That number, not the headcount, is what the host licences paid for. Per-host tools such as Whereby Business charge for people, per-room tools such as Zoho charge for size, and Daily charges for minutes. Matching your peak to the right model shows which saving is real.
02
Move recordings, rooms and invites in an order that avoids gaps
Recurring invitations carry Webex links and will need new ones, so announce the new link before the old licence ends. Download cloud recordings you must keep, because they may not follow you. If you use Webex room devices, check whether the new vendor connects to them before cancelling. Pexip and RingCentral Rooms both sell that bridge.
06
Questions about replacing Webex
7 answers
How long can a free Webex meeting last?
Webex Free allows unlimited meetings, each up to 40 minutes, with up to 100 attendees.
Zoho Meeting's free plan lists 60 minutes and 100 participants, while Whereby Free limits meetings to 30 minutes and 4 attendees. Jitsi Meet and Jami state no such limits on their free offers.
What is a Webex host licence?
It is the licence a person needs to use the paid features of a Webex plan. Attendees need none. Each extra licence also lets you hold one more meeting at the same time, which is how concurrent meetings are paid for.
How many people can join a Webex meeting?
The Free plan shows 100 attendees per meeting, and the Enterprise tier on the same page shows up to 1,000. The pricing page we fetched did not show attendee caps for the paid plans in between.
Which alternatives can run on my own servers?
Jitsi Meet and BigBlueButton are open source and can be installed on your own server. Tixeo sells TixeoServer for on-premises use, and Pexip describes deployments in which data stays self-contained. Jami avoids servers by connecting devices directly.
Is there a European option for regulated meetings?
Tixeo is a French company with ANSSI CSPN certification and SecNumCloud hosting, and Pexip AS and Whereby AS are Norwegian. Their sites state their own legal entities. Whether any of them satisfies a given rule is for your compliance team to confirm.
Which replacement fits a lesson or training course?
BigBlueButton is built around teaching, with a whiteboard, polls and breakout rooms. Zoho Meeting also sells a webinar tier on a separate pricing tab. For plain business calls, Whereby and Zoom are closer to what Webex does.
Do these tools publish their prices?
Whereby, Daily and RingCentral's add-ons show amounts. Zoom, Zoho and Webex did not render paid amounts in our fetch, and Tixeo, Pexip and Enterprise tiers are quoted by sales. Jitsi, BigBlueButton and Jami carry no licence fee.
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Sources
Checked 30 October 2026
Webex pricing: Free plan 40 minutes and 100 attendees; Enterprise up to 1,000 attendees; host licence and concurrent meeting wording; Cisco as publisher; toll dial-in countries.
Whereby Meetings pricing: Free, Pro, Business prices, attendee and time limits, minimum three hosts.
Pexip Secure Meetings: classified communications, no third-party processing, interoperability with Microsoft, Google, Zoom, contact sales; Pexip AS in footer.
Jitsi Meet: open source, no account, meet.jit.si, self-hosting, trademark of 8x8.
Founder of The Knowledge Engineers and of 2 Steps Ahead, an AI search visibility agency. Editorially responsible for every page on this site; research and drafting are AI-assisted.
Checked and edited by Sebastiaan Smits, last on 30 October 2026. The editorial process explains the method.
