Teams look past Vidyard when they want to record screens and share them without paying for a sales-video platform: its paid tiers are priced per seat, the free plan has monthly caps, and CRM links start at the quoted Teams tier. The alternatives below range from open source recorders and editors to Chrome tools and larger collaboration suites.
Short answer: Looking for a replacement for Vidyard? Cap, Tella and Zight come first in our screen recording software ranking. Places 1 to 3 go to challengers, vendors outside the best-known brands in a category, wherever the category has them; the established names follow from place 4 in their ranked order. Start with Cap if you want a cheap, self-hostable recorder with share links and a Loom importer. Each of the 12 alternatives sits in Best Screen Recording Software in 2026 and is described against Vidyard.
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Pricing: Free plan with limits; Starter by card; Teams and Enterprise quoted
Established in: Canada
Built for: Sales teams sending tracked video messages from CRM
Not for: Anyone wanting only a local capture file
01
Why buyers look past Vidyard
01
Only one paid tier shows a price
Vidyard's machine-readable price list gives Starter at $89 per seat per month, or $59 billed annually, and the Video Agent add-on at $29 or $24 more. Teams and Enterprise show only 'custom pricing', and Teams is described as best for teams of five or more. A small group that outgrows the free plan therefore compares one published figure against two quotes.
02
The free plan is a small trial
The free plan lists 5 videos per month, recordings up to 30 minutes, 15 AI videos, no captions and no analytics, and the comparison table marks video hosting as not included. Anyone wanting viewer data, a branded sharing page or password protection has to move up to Starter.
03
Integrations and SSO sit higher up
CRM and marketing-automation integrations arrive with Teams (two data integrations), while the API, custom metadata and single sign-on are Enterprise only. If you want a recorder that simply works with Slack or email, you are paying for a sales workflow you may not use.
you are on Windows and happy to wire up your own upload target
#7
03
What each one does differently
1
Cap
United States · Desktop licence $29 a year or $58 once; Pro $12 monthly or $8.16 annually per user
Cap is open source and sells a desktop licence at $29 per year or $58 once, with Cap Pro at $12 per user per month ($8.16 billed annually) adding unlimited cloud sharing, a custom domain and viewer analytics. It records and shares; it has no CRM-triggered video sending like Vidyard's Video Agent.
Switch from Vidyard if you want a cheap, self-hostable recorder with share links and a Loom importer.
United States · Pro $13, Premium $19 per user a month annually; 7-day trial
Tella charges $13 (Pro) or $19 (Premium) per user per month billed annually, with Enterprise quoted and a seven-day trial. Recording to 4K, a teleprompter, a custom domain and removable branding come on the paid tiers. It is built for polished product videos, not for logging views against CRM contacts.
Switch from Vidyard if you record demos and tutorials and want a studio finish without a sales stack.
United States · Free; $9.95 and $12 per user a month annually; Scale quoted
Zight has a free plan, then Create at $9.95 and Collaborate at $12 per user per month billed annually, with Scale quoted. Beyond screen video it covers screenshots, GIFs, step-by-step guides and Video Requests that collect a recording from someone without an account. Support teams find more use in it than prospecting teams do.
Switch from Vidyard if the videos serve support, onboarding or documentation more than outbound sales.
United States · Free; Starter $7, Pro $10 per user a month annually
Screencastify runs inside Chrome and lists a free plan (10 videos, 30 minutes each, watermark), Starter at $7 and Pro at $10 per user per month billed annually. Pro adds AI enhancements, captions and recordings to 180 minutes. Its roots are classrooms, so there is no sales-engagement layer.
Switch from Vidyard if your team lives in Chrome and values low per-seat cost over CRM features.
United States · Free tier; paid plans on request via its pricing page
ScreenPal offers free recording and editing in a browser or on desktop, with paid plans for hosting, quizzes, stories and analytics. Its pricing page loads the amounts client-side, so none are quoted here. It is aimed at teaching and training and does not push videos into a CRM.
Switch from Vidyard if a trainer or teacher wants recording, editing and hosting in one inexpensive tool.
United States · Free (25 videos, 5 min); Business $18, Business + AI $24 per user a month
Loom, now part of Atlassian, has a free Starter plan limited to 25 videos of 5 minutes, then Business at $18 and Business + AI at $24 per user per month as listed, with Enterprise on top. It records and shares for internal teams well, but names no Salesforce or HubSpot video-sending workflow on the pricing page.
Switch from Vidyard if colleagues, rather than prospects, are the main audience of your videos.
Poland · $9 a month annually, $29 monthly; one feature set
Screen Studio is Mac-only, with no Windows version planned, and charges $9 a month billed yearly or $29 monthly, all features in every plan. It applies automatic zooms, smooth cursor motion and backgrounds after recording. It makes exports, not tracked share pages, so there are no viewer analytics to speak of.
Switch from Vidyard if you make polished demo clips on a Mac and distribute them yourself.
Poland · $35 once plus $19 a year for updates; Pro $10 per user a month annually
CleanShot X is a Mac app: $35 once with a year of updates and renewal at $19 a year, or $10 per user per month for the Pro subscription billed annually. Screenshots, annotation and short recordings come first, and its Cloud account handles sharing. It has no personalised-video or CRM function.
Switch from Vidyard if most of your work is screenshots and short clips on Macs.
United States · From €39.56 a year (watermarked) to €607.71 for Pro, billed yearly
Camtasia is the editing end of the market, sold by TechSmith as yearly plans: Starter €39.56, Essentials €182.49, Create €252.62 and Pro €607.71 as shown for our region. Starter exports are watermarked. It makes finished videos with captions and avatars, but hosts only 25 videos on Screencast.
Switch from Vidyard if you produce long-form training or marketing videos that need serious editing.
United States · Personal from $33.26 a year or $53.90 perpetual; business from $49.46 a year
Bandicam is a Windows recorder with a Mac edition, licensed per PC: a personal annual licence listed at $33.26 and a perpetual one at $53.90 during a sale, business licences from $49.46. The free version is limited by watermark and recording time. It captures video and offers no hosting or sharing page.
Switch from Vidyard if you want a one-PC licence for recording games, lectures or the desktop.
OBS Studio is free and open source for Windows, macOS and Linux, version 33.0.1 at last check, with scenes, multiple sources and live streaming. Nothing is charged, but nothing is hosted either: no share link, no viewer tracking, no editing. Someone has to set it up and store the files.
Switch from Vidyard if you have technical staff and need live streaming or multi-source capture at no licence cost.
ShareX is free, open source and Windows-only, combining capture, recording and upload to custom destinations such as Amazon S3 or Cloudflare R2. You supply the storage, the viewer page and any analytics yourself. It is a power tool for individuals, not a team platform with permissions.
Switch from Vidyard if you are on Windows and happy to wire up your own upload target.
Vidyard stays the better choice when video messages are part of a revenue process: Video Agent sends personalised AI videos when a buyer downloads content or books a demo, and it names integrations with Salesloft, Salesforce, HubSpot, Marketo and Zapier. Its security page cites SOC Type II compliance and alignment with NIST and ISO 27001. A team already running that workflow would lose more by splitting it across a recorder, a host and a CRM than it saves.
05
What moving off Vidyard involves
01
Export the library and note the share pages
List the videos that matter and download them before you cancel Starter. Branded sharing pages, hubs and embeds on your website point at Vidyard URLs, so note each place where one is used and decide which videos get re-embedded.
02
Check what your CRM and sequences depend on
If Teams-level CRM or marketing-automation links or Video Agent triggers feed reply tracking, find out which replacement offers an equivalent connection before leaving. Many recorders in the list only produce a link you paste by hand.
03
Re-record, rather than migrate, the evergreen clips
Short prospecting videos date quickly. Re-recording the five most-used ones in the new tool is usually quicker than moving files, and it lets you test the new sharing page with real recipients.
06
Questions about replacing Vidyard
6 answers
What is the best alternative to Vidyard as screen recording software?
Cap, Tella, Zight and Screencastify are the first four in our list. Cap sells a desktop licence at $29 a year and Cap Pro at $12 per user per month; Tella costs $13 per user per month billed annually with a seven-day trial.
All are cheaper than Vidyard Starter at $59 per seat per month annually.
Which Vidyard alternative has a free plan?
Zight, Screencastify, Loom and ScreenPal list free plans, OBS Studio and ShareX are free without paid tiers, and Cap's desktop app is free for personal use. Limits differ: Screencastify caps videos at 10 and 30 minutes, Loom at 25 videos of 5 minutes.
Is there a one-off licence instead of a subscription?
Yes. Cap offers a $58 lifetime desktop licence, CleanShot X costs $35 with a year of updates, and Bandicam sells perpetual licences per PC. Screen Studio no longer sells new one-time licences.
Which option works for Windows or Linux?
OBS Studio runs on Windows, macOS and Linux. ShareX and Bandicam are Windows-first, and Cap lists downloads for macOS, Windows and Linux. Screen Studio and CleanShot X are Mac only.
Does any alternative replace Vidyard's AI video sending?
Not directly on the pages we read. Tella, Camtasia and Cap offer AI editing, captions or avatars inside the editor, but none states a trigger that sends a personalised video when a buyer takes an action, as Video Agent does.
Which alternative suits training and long-form video?
Camtasia, where plans start at €39.56 a year and Essentials adds text-based editing, quizzes and SCORM export. ScreenPal and Screencastify are lighter choices for teaching.
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Sources
Checked 5 November 2026
Vidyard pricing: Free, Starter, Teams, Enterprise plans, Video Agent add-on, Teams for 5+.
Vidyard pricing (machine-readable): Starter $89 monthly or $59 annual per seat, Video Agent add-on $29 or $24, free plan 5 videos and 30 minutes, SSO and API on Enterprise only.
Vidyard home page: Products: video messages, Video Agent, hosting, hubs; free Chrome extension.
Vidyard about: Founders met at the University of Waterloo, Y Combinator graduate.
Vidyard security: SOC Type II compliance, NIST and ISO 27001 alignment.
Cap pricing: $29 a year or $58 once desktop licence, Pro $12 or $8.16, open source, SOC 2 and ISO 27001.
Tella pricing: Pro $13, Premium $19, Enterprise quoted, 7-day trial, 4K, SOC 2 Type II.
Zight pricing: Free, $9.95 and $12 per user a month annually, Scale quoted, video requests.
Founder of The Knowledge Engineers and of 2 Steps Ahead, an AI search visibility agency. Editorially responsible for every page on this site; research and drafting are AI-assisted.
Sebastiaan Smits wrote and checked this page, most recently on 5 November 2026. See how we review.
