Skedda prices by space, and its entry tiers hold back rules, roles and extra administrators. People who look past it want a different price unit, European hosting statements, or tighter integration with Teams and chat. The tools below range from small band-priced products to enterprise platforms.
Short answer: Challengers take places 1 to 3 here. Big brands follow in the order of our category ranking. For Skedda users, the top three picks from our desk booking software ranking are Clearooms, Flexopus and Officely. Pick Clearooms if you want a published price by desk count and a rolling monthly term. Below are 11 alternatives, each taken from the Best Desk Booking Software in 2026 ranking, with its main difference from Skedda.
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Pricing: Per space, billed annually, starting prices published for the US and Canada and for EMEA and APAC; Enterprise quoted
Established in: United States
Built for: Offices with far more employees than desks and a need for strict booking rules
Not for: Teams wanting Wi-Fi-free sensor analytics or physical room displays bundled in
01
Why buyers look past Skedda
01
Space-based pricing with a bundle and a floor
Skedda's pricing page says all plans are priced per space and billed annually, with no monthly option. In EMEA and APAC, Starter is from $99 a month with 15 spaces, Plus from $149 with 20 and Premier from $199 with 25. In the US and Canada, Plus starts at $249 with 35 spaces. Small offices pay for a bundle they may not fill.
02
Rules, roles and administrators are tiered
The pricing page lists a basic rules and roles engine on Starter, a limited one on Plus and a full one on Premier in EMEA and APAC. Booking administrators, system administrators and the account owner are counted together, and extra administrators are a $99 a month add-on. A team that wants several office managers and fine rules should price Premier.
03
Where your data lives is not stated on the pages we read
Skedda's integrations page names Microsoft 365, Google Workspace, Entra ID, Okta, Teams, Slack, Kisi and a Zapier connector, which is sold separately. It does not state where data is hosted, though the footer shows GDPR and SOC II badges and a data processing addendum. Buyers with a hosting requirement have to ask.
you are a big company that wants space planning on top of booking
#12
03
What each one does differently
1
Clearooms
United Kingdom · Published
Pricing here is a ladder of desk bands: £60 a month for 1 to 19 desks, £95 for 20 to 49, £155 for 50 to 99, rising to £1,050 at 400 to 499, with annual billing 10% cheaper. Terms roll monthly with no set-up or cancellation fee, and a 30-day trial runs the full product. Clearooms Limited is based in the United Kingdom.
Switch from Skedda if you want a published price by desk count and a rolling monthly term.
Flexopus GmbH, a German company, charges per bookable resource and lists unlimited users. Starter carries the REST API, a Microsoft Teams app and mobile apps; Business adds SAML2 and SCIM sign-on, a check-in module, QR codes, statistics, and Exchange and Google Calendar links. A 30-day demo plan has all features and asks for no credit card.
Switch from Skedda if you want unlimited users and sign-on and check-in on a stated plan.
Officely is run by Hotelflex Limited in England and puts desk booking inside chat, so colleagues reserve a seat without opening another tool. Up to five users cost nothing, after which two paid tiers are priced per user, with unlimited users listed. The per-head model can outgrow a Skedda-style space price where many staff share few desks.
Switch from Skedda if your team is small or already lives in chat and wants booking there.
Joan is made by Visionect d.o.o. in Ljubljana, Slovenia, a maker of low-power displays. Every plan has every module, from €49 a month: Team covers 20 users and 2 devices, Business 50 users and 5 devices, and extra devices are €9.99 each per month on annual plans. A 30-day trial needs no commitment. Fit depends on whether you want door and desk screens.
Switch from Skedda if you want room and desk panels from the same vendor as the software.
Archie bills through a Québec corporation by desk or room. Starter begins at $159 a month for one location with floor plans, QR check-in and seat assignment. Pro begins at $249 and adds several locations, Teams and Outlook booking, Slack, SSO and SCIM, and custom roles. Skedda users who need multiple sites will meet that boundary at Pro, not Starter.
Switch from Skedda if you run several locations and want Teams, Outlook and SCIM on one tier.
deskbird Aktiengesellschaft in Switzerland counts only active users. Business begins at 25 users and costs €2.75 per user a month on annual billing, with desk, room and parking booking, check-in, auto-release and a Teams integration. Professional adds advanced booking rules, analytics and public API access, and Enterprise adds surveys and custom analytics. Prices are published in several currencies.
Switch from Skedda if you have a large headcount where only some people book in a given month.
Matrix Booking, a United Kingdom company, ignores user and site counts and charges per resource under one annual subscription. That bundle covers mobile apps, AWS hosting with ISO 27001 and Cyber Essentials Plus, upgrades, support and a named account manager. The pricing page gives a quote form instead of figures, and says a trial exists without stating its length.
Switch from Skedda if you prefer one annual quote with an account manager over a price grid.
Smartway2 shares its London address and licence terms with HubStar, and describes one platform for desks, rooms, parking, lockers and visitors. We found no price on the pages read, so every figure comes through a quote. The licence agreement renews yearly unless notice arrives 90 days before the term ends, which is worth diarising before you sign.
Switch from Skedda if you want lockers and visitors alongside desks and accept a quoted price.
Mapiq B.V. in Delft, the Netherlands, states that its platform fits organisations with at least 250 employees per location. Modules for booking, analytics, planning and visitors are combined per customer, and the pricing page lists modules rather than numbers. A ten-desk office sits outside that target, so Skedda users with a small estate should look elsewhere first.
Switch from Skedda if you are a large Dutch or European employer wanting modules mixed per site.
Envoy, Inc. began with visitor sign-in, and desk booking is its Reservations module at $5 per bookable resource a month on annual billing. The pricing page notes that this leaves out the platform fee every plan starts with. Desks, rooms and parking can all be reserved. It is a United States company, like Skedda.
Switch from Skedda if you already sign visitors in with Envoy and want booking on the same account.
Robin Powered, Inc. in the United States aims at companies of 500 or more employees with at least a third in the office. The pricing page carries no figures and billing is annual only. Desk booking sits beside scenario planning, move management and visitor tools, while ticketing, catering requests and custom reports are optional add-ons.
Switch from Skedda if you are a big company that wants space planning on top of booking.
You want a rolling monthly term and prices by desk count
Clearooms: Prices run from £60 a month for 1 to 19 desks and billing rolls monthly with no cancellation fee.
02
You need unlimited users plus SSO and check-in
Flexopus: Business adds SAML2 and SCIM sign-on, check-in and QR codes, and user numbers are unlimited.
03
You have many staff of whom only some book
deskbird: Only active users are billed, at €2.75 each a month on annual Business billing from 25 users.
04
You want desk screens from the same supplier
Joan: Plans start at €49 a month and include all modules, with 2 devices on Team.
05
You run several sites and need SCIM and Teams
Archie: Pro from $249 a month adds multiple locations, Teams and Outlook booking, SSO and SCIM.
04
When Skedda is still the right choice
Skedda stays sensible when you manage many bookable spaces with few staff each, because the page puts no cap on users or bookings. Interactive floor plans, a 14-day Premium trial without a payment card, SSO through SAML 2.0 and a long list of calendar and identity links come as standard. If your estate is a single floor and your needs are modest, compare totals before moving.
05
What moving off Skedda involves
01
Export bookings and floor plans before you cancel
Plans are annual, and live onboarding and custom billing are marked annual-only on the pricing page, so note your renewal date. Ask Skedda how booking history can be exported, since retention differs by plan and we could not map the figures. Redraw floor plans in the new tool and test a week of real bookings.
02
Rebuild rules and calendar syncs by hand
Rules, roles, custom fields and Microsoft 365 or Google calendar syncs are configured per venue, and none of that is portable. List them first, then check whether the new tool offers the same on its entry plan. Tell staff the new booking link and retire the old one on a set date.
06
Questions about replacing Skedda
6 answers
What does Skedda cost in euros or pounds?
The pricing page shows dollar figures only. For EMEA and APAC it lists Starter from $99, Plus from $149 and Premier from $199 a month, billed annually.
Other tools in this list publish pounds or euros, for example Clearooms from £60 and deskbird from €2.75 per user.
Does Skedda have a free plan?
The pricing page lists no free plan. Its FAQ offers a free 14-day Premium trial with no payment method required. Officely lists a free tier for up to five users, and Flexopus offers a 30-day demo plan with no card.
Which alternatives bill per user rather than per space?
deskbird bills active users, from 25 users on Business, and Officely bills per user after five free ones. Flexopus, Clearooms, Matrix Booking and Envoy count resources or desk bands, much like Skedda.
Which tools offer Teams or Slack booking?
Archie Pro lists Teams, Outlook and Slack booking, deskbird Business lists a Teams integration, and Flexopus Starter includes a Teams app. Skedda lists Teams and Slack integrations on its integrations page.
Can small offices avoid a large starting bundle?
Clearooms starts at 1 to 19 desks for £60 a month with a rolling term, and Joan starts at €49 a month with a 30-day trial. Both scale in steps, so check which step you land on.
Is there anything with a Europe-based vendor?
Flexopus (Germany), deskbird (Switzerland), Joan (Slovenia), Mapiq (Netherlands), Clearooms, Officely, Matrix Booking and Smartway2 (United Kingdom) are all non-US. Where the data sits is a separate question to ask each vendor.
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Sources
Checked 7 November 2026
Skedda pricing: Per-space plans, EMEA and APAC and US prices, spaces included, $99 administrator add-on, 14-day trial, annual billing.
Skedda integrations: Named integrations, Zapier, API, no hosting location stated, GDPR and SOC II badges.
Clearooms pricing: Desk bands, 10% annual saving, 30-day trial, rolling term, no fees.
Flexopus pricing: Features by plan, unlimited users, 30-day demo plan.
deskbird pricing: Business price per active user, 25-user start, Professional and Enterprise features.
Joan pricing: Plans, users and devices, from €49, €9.99 extra device, 30-day trial.
Archie pricing: Starter $159 and Pro $249 starting prices, features by tier.
Founder of The Knowledge Engineers and of 2 Steps Ahead, an AI search visibility agency. Editorially responsible for every page on this site; research and drafting are AI-assisted.
Written, edited and fact-checked by Sebastiaan Smits. Last reviewed 7 November 2026. How we review.
